President’s Cabinet
Minutes
September 20, 2005
The Cabinet met on September 20, 2005 at 9:30 a.m. Present were Berty, Burke, Clark,
Gregory, Henry, Hoppe, Jackson, Kaufmann, Kennedy, Loos, Robinson, Speck and
Struckmeyer. Guests were Fetch, RALI representative, and Heidloff, Director of Human
Resources.
1. Old Business
None
2. New Business
a. Council for Teacher Education
Discussion delayed until October Cabinet meeting.
b. Task Force Update: Administrative Paper Flow
Struckmeyer distributed committee recommendations as attached. Bullets
note Cabinet responses to the recommendations.
Physical plant.doc
Contracts.doc
Inf. Technology.doc
Travel.doc
http://www.apsu.edu/computer/forms/vaxacct.pdf
http://www.apsu.edu/ACCT_SERV/forms/trform.pdf
http://www.apsu.edu/fin_admin/forms/vehicle.pdf
http://www.apsu.edu/fin_admin/forms/bus_mgr.pdf








Motor Pool—Cabinet approved recommendation.
Key Request Form—Discussion to be continued related to clarifying
signature.
Work Order Form—Struckmeyer and Robinson will work to revise the
work order system.
Parking Decal Registration—Cabinet approved online form for
completion prior to paying at Business Office.
Contracts—Jackson and Struckmeyer will discuss the possibility of
scanning contracts and approvals through an online process.
Information Technology—Cabinet approved recommendations.
Travel—Travel brochure and travel forms will be made available
online. Recommendation related to airline travel was approved as an
option.
Budget—Cabinet approved recommendations. Robinson will confirm
the process with Stewart.
Items requiring further consideration will be presented at the January 2006
Cabinet meeting.
c. Citizenship Activity Update
Berty reported that the scheduled activities went well. Plans are being
considered to expand the program next year.
d. Online Forms
Speck stated that vice presidents will direct staff to inventory online forms in
their division to determine necessary changes and ensure that links are
working properly. A contact person in each division should be identified and
trained on online forms. Burke will contact other universities to check on a
central logging system. Discussion will be continued at the October Cabinet
meeting.
e. High School Teacher Who Made a Difference Award
Clark reported that a committee, chaired by Lawrence Baggett, was appointed
by Hoppe to implement this award to begin with the May 2006
Commencement. Each APSU graduating senior may nominate a high school
teacher that “made a difference.” Nominations will be accepted from
November 1, 2005 through December 1, 2005 from seniors who will be
graduating in December 2005 or May 2006. Nominations will be reviewed
and a pool of finalists will be identified. Finalists will be invited to submit an
application packet, and principals will be contacted for additional information.
Up to four teachers will be selected to receive the award. Recipients will
receive $1,000 at a pre-commencement luncheon. The nominating students
will be invited to the luncheon. Initial funding for the awards will be provided
by University Advancement from undesignated contributions. Possibilities
for recognition at Commencement are being considered including an insert in
the Commencement program or displaying recipient names on the digital
screens in the Dunn Center. Deans, directors, chairs and faculty will be asked
to inform students of the new program and encourage nominations. A student
representative will be added to the committee.
f. TBR Strategic Planning Strategies
Hoppe reported that the TBR Strategic Plan will likely include strategies
developed in response to the Governor’s challenge to the TBR. That
challenge focuses on access for students, as well as making sure students are
academically prepared to enroll and persist to graduation. In addition, the
plan will include strategies that support the state’s public policy decisions
over the past few years to move as many students as possible to institutions
where the cost to students and the state is lowest. Some of the proposed
strategies could have a significant and potentially negative impact on
universities and the students we serve. However, the strategies are still just in
the discussion stage. Hoppe serves on the TBR Ad Hoc Committee on
Strategic Planning and on the Access sub-committee and will thus have the
opportunity for input as the plan is finalized. The plan is expected to be
approved at the December TBR meeting.
3. Monthly Reports
a. Open Positions
No report was made. Heidloff stated that he is committed to streamlining the
hiring process.
b. Construction Updates
Project Status
Report.doc
Project Status
Report.Completed.doc
c. Policy Updates
Policy 4:010, Business Meals—Cabinet approved.
Policy 4:015, Purchasing Policy—Cabinet approved.
Robinson stated that responsibility for policies and contracts was moved to the
Office of Legal Affairs and Strategic Planning.
d. Sub-Council Reports
Academic Affairs: Discussion items include extra compensation for faculty,
RODP and e-Learning.
e. Faculty Senate Report
No report.
f. SGA Report
Kennedy reported the following accomplishments this semester:
 The Red & White Parade went extremely well.
 The two-day voter registration drive registered nearly 100 students.
 Plans are to co-host a student forum regarding the proposed Admission
Standards Guidelines with the Office of Admissions and the Office of
Academic Support.
 A resolution is being moved through the Senate to honor Dr. Vernon
Warren for his contributions to APSU.
 The annual MudBowl will be held September 27 at 7 p.m. on the
Intramural Field.
 Fall elections will be held Wednesday and Thursday to fill vacant seats
in the Senate.
g. Staff Council Report
Henry noted that the Staff Council provisions drive for Katrina victims was
very successful. The supplies were delivered to the Salvation Army for
distribution locally.
h. Strategic Planning Committee Report
Jackson stated that this year begins a new five-year planning cycle. He met
with deans and directors to discuss IETS input for 2005-2006. He will email a
link to instructions for inputting 2005-2006 information and asked members to
respond as soon as possible. Jackson will put updated Strategic Plan on the
Web.
i. Grants In Progress
No report.
j. Student Issues
 Some complaints have been received regarding maintenance issues in the
residence halls. These are being addressed by Robinson, Pratt, Mills and
Berty. Please forward any student complaints received to Berty.
 Student Affairs and Athletics are working to resolve health issues related
to athletes.
k. ERP
Robinson reported that training continues.
4. Announcements
 AP Day, Saturday, October 8
 Homecoming, Saturday, November 5
 Berty announced that Barbara Phillips plans to retire in December 2005
Meeting adjourned at 11:15 a.m.