President’s Cabinet
Minutes
March 1, 2005
The Cabinet met on March 1, 2005 at 8:30am. Present were Bird, Burke, Clark, E. Davis,
Henry, Hoppe, Pelham, Rayburn, Robinson, and Struckmeyer. SGA Senator Hensley also
attended the meeting.
1. Old Business
None
2. New Business
a. Smoking Policy
Robinson reported that the committee was still reviewing recommended
smoking areas and will ask Joe Mills to report on status at next month’s
meeting.
b. Signatory Authority
Hoppe asked if there were any questions or comments regarding the
signatory authority spreadsheet that was distributed at the last cabinet
meeting. There were none and the changes will become effective
immediately.
c. Geier Standing Committee (Hoppe)
Hoppe announced that the committee has been appointed and letters were
mailed asking each appointee to serve. Recommendations have been
received from all campus and community organizations except the
NAACP. The first meeting is scheduled for mid-March with Chris
Modisher & Wendy Thompson to provide history and parameters of
committee work (i.e. Geier does not address individual personnel issues).
The committee’s primary responsibilities will be to look at how APSU is
spending Geier and Consent Decree funds. There is currently significant
misunderstanding on how Geier can be used. Additional understanding
and input will be positive.
d. Hispanic Cultural Center (Hoppe)
The grand opening is scheduled for mid-April. Minor renovations are
underway in the basement of the UC where the center will be located.
Hispanic staff will volunteer to keep the center open during set hours.
e. Post-Geier (Jackson/Hoppe)
Geier is scheduled to end June 30, 2006. TBR & UT are designing a plan
for Post Geier and will likely ask the State to continue funding level with
expanded version of diversity.
f. Web Cam Policy Addition (Hoppe)
A situation occurred during the Fall semester that led to criminal charges
that were later dropped. After discussion at the VP meeting, it appears
that an existing policy covers the use of a WebCam and that the only
policy change may be the addition of explanatory info that the WebCam
user must have permission to photograph. Jackson will provide additional
information at the April meeting.
g. Administrative Task Force Committee Report (Struckmeyer)
Struckmeyer reported on Motor Pool processes. It was the consensus of
the group that unless a compelling argument can be presented otherwise,
an online form and submission for vehicle reservations should be
developed, with the original signature required when the vehicle is picked
up. Changes will be reported to Faculty Senate by Rayburn and to Staff
Council by Henry.
h. SGA Act No. 01 (Hensley)
SGA Senator Deanna Hensley presented SGA Act No. 01 reducing the
required hours of undergraduate student workers receiving an Academic
Service Scholarship from 96 to 75 hours per semester. After verifying that
the change complied with TBR policy, the Act was unanimously approved
effective Fall 2005. Rayburn will present the change as an information
item at Faculty Senate. Robinson will contact Student Financial Aid and
Registrar’s office to confirm that all printed material will reflect correct
information.
i. McCord Parking Reduction (Robinson)
Bid opening for McCord renovations is March 9. Once construction
begins, the contractor will be using spaces in the McCord lot next to Drane
Street as a construction staging and storage area. Browning Drive will be
limited to one traffic lane. The matter has been sent to the Roads &
Grounds Committee for review and recommendations of where to relocate
spaces. Construction will probably not begin until the end of the semester,
depending on bids received.
3. Monthly Reports
a. Open Positions
b. Construction Updates
APSU Phys Plant
Project Status Rpt 02-27-05.doc
c. Policy Updates
5:024 – Performance Evaluations for Administrative/Professional and
Classified Employees
Rayburn asked if faculty would use this form to evaluate Deans. Hoppe
responded that she will research and respond at next Cabinet meeting.
d. Sub-Council Reports
No reports
e. Faculty Senate Report (Rayburn)
The Faculty Senate abolished their existing Geier committee. Faculty
Senate committees are currently studying Title III and Terminal Degrees.
f. SGA Report (Pelham)
Dates for coming events were provided
g. Staff Council Report (Henry)
Plans are underway for a staff development day, tentatively planned for
the week after graduation. Staff council is working with a local vendor to
make AP logo clothing available for purchase on campus several times per
quarter. Robinson noted that the bookstore contract includes clauses
regarding child labor and encouraged staff council to include similar
provisions in their process. Mary Moseley is the point of contact for this
project.
h. Strategic Planning Committee Report (Hoppe)
The committee is meeting weekly. There will be a meeting in May to
present the strategic plan to selected TBR members.
i. Student Issues (Meningall)
Break-ins are being reported at a higher rate. Students are being reminded
to lock their vehicles and remove possessions in the vehicle from view.
j. ERP (Robinson)
Kickoff is tomorrow. Additional positions needed for the implementation
of ERP have been advertised. Temporary office space has been identified
in Ellington and training rooms will be in the UC. Laptops may need to be
obtained for the training.
4. Announcements
 March 1, OVC First Round Men’s Basketball, APSU vs. Samford
 March 4 & 5, OVC Tournament

March 12, Candlelight Ball
Reminder: Award Peay Pride Points Monthly