Temple University
Role Inventory Form
Position Specifications
Job Class:
Family:
Level:
Role Inventory Title:
PS
Department Title:
PS4.5
Salary Grade:
School/College/Department:
BU:
Sub Department:
FLSA:
Reports To:
Prepared By:
Reviewed By:
Date: July 1, 2016
Family Definition
Professional Definition: Members of Professional Services have a professional body of knowledge normally acquired through an undergraduate
program or higher that is applied to the business operations of the University. Typically these positions require:
Knowledge of: human resources, legal, development, library science, social work, marketing, advertising, architectural, and accounting policies
and principles, fund raising vehicles, regulatory statutes, emergency and response protocols, organizational policies, values and standards, and
organizational mission, strategy, and goals
Skills and abilities related to: business and financial management, business plans, budgets, communication, computer operations, planning; team
management, problem solving and resolutions, negotiation, confidentiality, research capabilities, analysis, process improvement, leadership,
coaching, training, creativity, initiative, crisis management
in order to:
Represent the University to outside constituents (including but not limited to alumni, patients, donors, students, outside vendors,
applicants, other units in the University, the media, policy makers, local and federal government, accrediting bodies, the courts)
Develop, implement and maintain policies and procedures
Manage development activities for the University
Ensure the University is in compliance with all federal and local regulations
Ensure the University’s interests are protected through contract negotiations and policy interpretation
Manage the Human Resource function for the University to ensure the compliance with external and internal policies and regulations and
the recruitment of qualified staff and faculty
Manage Public Relations activities for the University to ensure a positive representation of the University in the media and enhance
public perception
Ensure library holdings are current and accessible
Maintain museum collection
Secure grants
Support and respond to the academic departments of the University
Purchase and acquire quality goods for use throughout the University
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Temple University
Role Inventory Form
Profile Elements of Position
Functional Contribution and Research
Performance of Duties/
Project Responsibilities
Manages and directs more than one subunit or a department.
Defines work projects performed within subunit; sets goals/priorities for operation.
Provides recommendations for the successful operation of the department.
Extensive knowledge, understanding, and experience in specific area or discipline(s). Proficiency gained through
wide exposure or experience. Serves as authority within a specific area of the organization.
Results have significant operational impact on organization, department, and/or subunit.
Procedures, processes,
and standards
Develops procedures for subunit consistent with department and organization goals.
Interprets organizational policies for the subunit.
May recommend changes to department policies and procedures.
Strategy
Recommends department strategy in the context of organization strategy.
Defines and implements strategies for subunits/department.
Relationships, Service & Community
Internal
Directs and develops internal relationships within department/subunit; interacts with all levels within the
organization.
In-depth knowledge of internal clients/contacts and ability to impact relationships.
External
Develops and maintains external relationships; ability to anticipate needs of external customers.
Directs all external relationships within department/subunit.
Extensive knowledge of external customers/contacts and ability to impact relationships.
Functional Team
Members
Directs department/subunit relationships providing leadership, mentoring, and vision.
Approves recommendations for team resources within subunit.
Acts as a liaison between senior management and department/subunit on work progress, goals, and strategy.
Problem Solving & Innovation
Scope of Issues
Resolves or oversees the resolution of issues within the department, intervening in issues of complexity and
sensitivity and referring, with recommendations, those issues that may have impact throughout the organization to
higher levels.
Anticipates and addresses problems within the department.
Problem Resolution/
Resources Available
Latitude to interpret policy; utilize best practices; anticipate and limit impact of problems on the subunit/department;
requires regular independent judgment.
Directed by processes and general management objectives, exchanges and utilizes in-depth body of knowledge with
peer group both external and internal including industry standards.
Creativity and Innovation
Regularly exhibits creativity and innovation in problem resolution; proposes plans for implementation.
Demonstrates and supports creativity in resolving issues and designing new or improved work processes within
department.
Adapts best practices in operating processes and methods.
Decision Making Impact
Context of Decisions
Responsible for departmental decisions and outcomes.
Exercises discretion in decision-making based on best practices, technical expertise, and professional judgment.
Decisions have major impact on department / subunits / organization.
Financial
Develops and oversees project/operations budget for a subunit with input into departmental budget.
May be responsible for revenue-enhancing and/or cost reduction initiatives.
People
Responsible for all HR management within department/subunits.
Leadership and Training
Professional Development Set and implement performance standards and expectations for professional and career development of team
and Training
members in subunit.
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Temple University
Role Inventory Form
Profile Elements of Position
Takes corrective action on competency, productivity and performance issues.
Identifies necessary training programs; secures resources for training.
Technical Leadership
Explores technical advances and recommends resources and approaches to implement.Makes determination
regarding the type of technical support required to complete projects.
May be senior functional technical expert for the subunit/department/organization.
Team Morale/
Role Model
Demonstrates and ensures compliance with professional standards. Acts as mentor/coach for department.
Establishes, maintains and promotes a collaborative work environment for the department.
Key Departmental Functions
(capsule statement and basic task list from dept and prior version descriptions)
Profiling Related Dimensions
A. Supervision:
Supervises professional and administrative employees. Carries out supervisory responsibility in
accordance with the organization’s policies and applicable laws.
B. Operating Budget range,
if Applicable:
C. Typical Education &
Experience:
Bachelor’s degree and 5 or more years of directly related experience. An equivalent combination of
education and experience may be considered.
D. Typical Equipment Used:
E. Environmental
Conditions:
No adverse conditions
Ability to speak clearly.
Ability to see clearly with corrective lens.
Ability to use hands to fingers, handle, or feel.
Ability to reach with hands and arms.
F. Expected Physical
Requirements:
Ability to work a computer for an extended period of time.
Ability to manipulate and assemble files.
Ability to operate standard office equipment.
Ability to work nights/weekends/early mornings.
Ability to work overtime.
G. Other Pertinent
Dimensions:
Note: This description incorporates the most typical duties performed. It is recognized that other related duties not specifically
mentioned may also be performed. The inclusion of these duties would not alter the overall evaluation of this position.
University Compensation (JobClass Title Family Level)
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