ARTICLE II
MEETINGS
Section 1 – Types of Meetings
Clause I.
The ASG shall publish and abide by a schedule of not less than two (2) meetings
per month. These meetings shall be open to all members of the A.S.P.C. who
wish to attend in accordance with Calif. Gov. Code Sections 54950-54963.
Clause II.
The Presiding Officer shall call the roll for the General Session promptly at
1:00pm. All members not present at the time of roll call shall be marked tardy or
absent.
Clause III.
Special meetings of the ASG may be called by the President or by a two-thirds
(2/3) majority vote of the ASG when it is deemed necessary and is duly noticed in
accordance with Section 54956 of the California Government Code. Minutes of
special meetings will be made available upon request.
Clause IV.
The ASG shall be allowed to conduct business in accordance with the guidelines
set forth in the Constitution and these Bylaws during the summer and winter so
long as actions taken by participating members are presented in report form at
the first regular meeting of the next semester.
Section 2 - Parliamentary Authority, Quorum and Absences
Clause I.
All meetings shall be conducted according to Robert's Rules of Order, newly
revised.
Clause II.
A quorum should be established before any business can be acted upon by the
ASG. A quorum shall consist of fifty (50) percent of the voting members, plus
one, as defined in (Article I, Section 2).
Clause III.
Any voting member of the ASG with three (3) either consecutive or unexcused
absences from the General Session in any one academic year shall be
immediately disqualified by the President, subject to confirmation by a majority
vote of the ASG.
Clause IV.
Absences or tardiness will be excused only when the member's failure to attend
a meeting is a direct result of one of the following reasons:
a.
b.
c.
d.
An official Campus Shared Governance Committee.
An officially ASG recognized meeting or conference.
A verifiable medical emergency.
The meeting missed is a special or emergency meeting which conflicted
with a prior obligation.
e. Any other reason deemed excusable by a two-thirds (2/3) majority vote of
those present and voting at the subsequent regular meeting.
Section 3 - Agendas
Clause I.
An Agenda shall be prepared by the President and posted publicly in the glass
display case at the north wing of the Student Union near the elevator no later
than seventy-two (72) hours prior to the General Session, pursuant to Section
54954.2 of the California Government Code.
a. Electronic and/or hard copies of the Agenda must be available to all
members of the ASG no later than twenty-four (24) hours prior to the
General Session, though it is preferable that Agendas be made available
as early as possible to allow for research of issues to be discussed.
Clause II.
Special Meeting Agendas must be posted publicly no later than twenty-four (24)
hours prior to the meeting.
Clause III.
Every Agenda for meetings of the ASG shall provide reasonable time for public
commentary on items which are listed on said Agenda, pursuant to Section
54954.3 of the California Government Code.
a. There shall also be established a segment of the Agenda for public
comment on items which are not otherwise listed on the Agenda and
which fall under the jurisdiction of the ASG; however, action on such
items is prohibited by law (Section 54954.2 of the California Government
Code) until otherwise placed on an official Agenda.
ADOPTED 10/21/1992
REVISED 11/22/1995, 03/09/2005, 12/02/2009, 11/17/2010, 03/25/2015