Administrative Services Staff Meeting
July 30, 2002
PRESENT:
_vac_Rocky Bonura
_vac_Janet Clarke
__x_Mike D’Amico
__x_Maurice Elmore
__x_Janice Ely
__x_Pam Fees
__x_Bob Gann
__x_Vic Hanson
_conf_Alex Kelley
_conf_Donna Manno
__x_David Miller
____Andy Nasatir
____Lynnda Nelson
_vac_Allene Quarles
__x_Marcy Wade
__x_Satish Warrier
Minutes: The minutes of July 9 were approved.
Form 519: Although Form 519 has been around for a long time, many employees claim they never
heard of it. David Miller and Satish Warrier will get input from users and update the form.
Bond





The information flyers went to the post office in early July but were just delivered last week.
There will be a bond information update this Thursday at the Management Forum.
An informational Web page will also be posted.
A handout on answers to frequently asked questions will be prepared.
Bob Gann and Vic will meet with Mr. Marshall today regarding his bond questions. Several
employees from the City of Torrance finance group have also called with bond questions.
Management Time Reporting: There was discussion as to how a partial day off should appear on a
manager’s timesheet. It was noted that written time reporting instructions on this are needed. Also
noted: A new timesheet form for certificated managers (a compilation of several previously existing
forms) has been developed and will be used starting in August.
Budget:
 As referenced in the May 22 memo from the three vice presidents re: proposed changes to the
Tentative Budget, no requisitions should be processed for capital outlay. At this point it’s out
of the budget.
 The college is still slated to start filling frozen positions in August.
 Vic will attend the Chancellor’s Budget Workshop tomorrow. The State budget probably
won’t be approved until late August.
 Another $400,000 would be needed to bring the reserves from 5% to 6%.
Employment Law: Copies of an Employment Law Bulletin on retaliation were shared with the group
to reinforce the need for proper documentation and consistency.
Committee Reports/Division Issues:
 Marcy Wade:
 They are trying to gear up for recruitments, working on the child development teacher
positions and trying to organize the office.
 It was noted that the User Support position is not new; it is an update of an existing user
support position.






 Also noted: Outlook is configured for the individual user only. Others can reach E-mail
from another machine through the Web.
Pam Fees:
 The power outage will cause the anticipated July 31st closing date to be pushed back.
 In order to eliminate the problem with post office delivery of paychecks for students and
casual workers, they are looking at the possibility of distributing them through the
division offices. They will work with the administrative assistants on this.
Bob Gann:
 ECC is not in the capital outlay fund 47 in the CCLC budget update because it’s funded
under a previous bond.
 They anticipate getting the Natural Science plans back from the state this week and
doing revisions. It is probable that the college won’t receive the award until December.
This is a setback to the original schedule; however, some of the lag time will be used for
haz mat abatement. He will update and publish the renovation schedule.
 They will be doing roof replacement for the MCS, PE and CDC buildings during
August. These are funded scheduled maintenance projects.
Satish Warrier:
 Colleague may be down briefly tomorrow morning to fix problems they have been having.
 It has been reported that four overhead projectors were damaged during the power failure;
however, not all projectors have been checked. Who should pay the $500-$800 to repair
them? Bob reported other equipment failures also due to the power outage. It was
suggested that a list of all damaged equipment should be compiled and given to Janet
Clarke for presentation to the insurance company.
 The new acting dean of Natural Sciences is trying to bypass the previous agreement and get
phones in the portables. Bob informed her that they will complete the work agreed to and
then a Form 519 can be filed for any other desired work.
David Miller:
 Regarding the AV installation meeting on the 6th , Vic clarified that its purpose is to get all
interested parties in a room at once and clarify once and for all who does what in this
process. David will bring the documentation from the recent meeting with Instructional
Services and send Vic and Satish a copy before the meeting. Satish should be in on the
August 6th meeting.
 Deli #2 is under construction and should be open sometime in September.
Maurice Elmore:
 The hazardous waste disposal in the Natural Science building is more involved than
originally thought; consequently, more funds will be needed.
 West Star Construction working on interior remodeling of the portable classrooms, and they
are waiting for summer session so they can move the furniture from the Natural Science
building into the portables. The portable classrooms will have fire alarms.
 He’s on call for jury duty.
Mike D’Amico: A kidnapping/rape took place near 182nd Street and Crenshaw.
Meeting adjourned at 9:30 a.m.
staf730