Administrative Services Staff Meeting
July 13, 2010
PRESENT:
Myeshia Armstrong
 Babs Atane
 Rocky Bonura
 Julie Bourlier
Tom Brown
 Tom Connolly
vac Janice Ely
 Bob Gann
Ron Gerhard
 Jo Ann Higdon
 Bruce Hoerning
Reuben James
Andy Nasatir
Rachelle Sasser
Fred Sturner
 Michael Trevis
 John Wagstaff
Satish Warrier
Minutes: Minutes from July 8th was approved with the following changes:
 Under Jo Ann’s section
o Change first bullet “mistakes that has occurred ..” to “mistakes that occur ..” .
 Under John’s section
o Change date from “June 12” to “June 14”.
 Jo Ann:
 Encourage everyone to come to the July 19th Board Meeting.
 Within the next month, please go through your web pages and start updating the
information.
 Report out at the next meeting on what thing you anticipate might be happening or coming
your way in the next few months.
 If you meet with FCMAT, please email a summary of the meeting.
 Payroll should be a focus for a while.
 Thoughts on how to improve the area.
 Potential issues.
 Better cross training.
Committee Reports/Division Issues:
 Bob:
 In the next two month the shop, MCS and stadium/track projects will be going into the
design phase.
 Coordinate user groups.
 In looking forward, the review stage of the design process will impact Cabinet’s time
significantly.
 Meeting with TBP at 10am on the fees for the shop project.
 Since Business Services, Fiscal Services and Accounting will be relocating to the 2nd floor
of the Bookstore. Cashiers will be in their area for another year. The following are some
suggestion for the space vacated.
 Rocky’s office and Adm. 127 possibly occupied by Ann Garten and her Administrative
Assistant.
 Purchasing & Accounts Payable area possibly changed into conference room (i.e. like
the distance education conference room).
 Accounting office area possibly occupied by Grants and Research office.
 Safety & Health office on the 2nd floor office possibly occupied by Human Resources.
 Rocky:
 Cleaning out files for the move to the new location.
 New supplies vendor – Staples. Items such as printer, copier, fax machines and computers
have been blocked from online ordering through Staples.
 Julie:
 Looking into three companies that does book rental.
 No cost to the district.
 Bookstore will get percentage rebate for every book that is rented by our students.
 Will have a system for book rental by Fall semester at both campuses.
 Babs:
 2005 fiscal year for the bond equipment is done. Has two more fiscal years to do.
 Once a list is complied, can pick samples for testing.
 Meeting with FCMAT today.
 Tom C:
 Done training cashiers on new fraud counterfeit.
 In the next couple of weeks outside auditors are coming to audit the Federal Financial Aid
compliance.
 Sallie Mae meeting tomorrow to get familiar with the debit cards.
 Beginning process for the z-key screen on payroll. It will allow for multiple coding for one
person.
 Has new updated manual for record retention.
 John:
 Need to order a new Portal ID system. Jo Ann has sent an email to Harold Tyler asking for
funds.
 Vendor is coming to give estimates for network wiring for original Library and LMTC.
 Having problem with vendor not installing images on laptops.
 Mike:
 Being proactive in the next couple of months and have officer visible on campus for
various activities.
 Promoting safety especially re: sexual harassment, since the Fall semester has new
incoming students body.
 Working with allied agencies on labor issue with construction site.
 Bruce:
 MBA foundations cement being poured.
 Mountain of dirt will be relocated to parking lot L.
 All fences (around the walkways) will be down in 6 week.
 2nd floor of Bookstore will be completed and ready for move in September
 Roofing scheduled for Planetarium and Construction Technology.
 Lower Lot F replacing of lighting and cleaning of lenses.
 Tom B:
 New sod on track field
 Tree trimming (includes Palms).
 Fences have gone up for the Social Science building.
 Punch list for the Humanities Plaza.
 Paving of traffic lanes and parking stall painting.
Meeting adjourned at 9:45a.m.