EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
SEPTEMBER 12, 2013
Present: J. Anaya, F. Arce, R. Bell, C. Fitzsimons, W. Garcia, A. Garten, E. Geraghty, C. Gold,
I. Graff, A. Grigsby, D. Hayden, A. Hernandez, O. Hyacinth, B. Klier, T. Lew, G. Miranda,
W. Morris, B. Mulrooney, R. Natividad, J. Nishime, T. Pao, D. Patel, B. Perez, V. Rapp,
S. Rodriguez, J. Shankweiler, D. Shrader, J. Sims, R. Smith
Other Guests: J. Rosales
I. INFORMATION
A. CEC Update: B. Perez provided an update:
 The number of sections for fall were over projected and will not meet goal. There will
be a slight deficit for spring and summer.
 Construction is winding down.
B. PBC Update: D. Patel and R. Natividad provided an update:
 The focus of the meetings from June-September was the budget.
 The budget was unanimously approved by the committee.
 A robust year – COLA 1.57% booked as revenue and 1.7% restoration. Due to the
1.7% restoration to FTES, the target is 18,470. 465 FTES was borrowed from
summer and additional sections added to fall and spring for a total of 18,900 FTES.
 Ongoing deficits: (1) Child Development Center - $257,750 (2) Campus Police –
increased fees in daily permit and parking fines to cover shortfall.
 Discussion on the post-employment benefits irrevocable trust fund (GASB).
 I. Graff gave a presentation on the planning model.
 Discussed the impact of the Student Success Initiatives – changes on enrollment
priorities and BOGG waivers.
 Action Board took regarding irrevocable trust: $1.9 million - $1 million will be held
to spring time until a decision is made on the funding of the irrevocable trust;
$900,000 GASB moved to irrevocable trust.
C. ASO Update: No report given.
D. Enrollment Trends Report:
 New trend line was added for nonresident FTES.
 158 new sections were added but goal was not met.
 Down 3% from target goal.
 Seats are up 4% from fall 2012.
 Unduplicated headcount is up by 500 at 2.1% and section fill rate has declined.
 Analysis shows sections added generated 480 FTES.
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The target is to increase class sections in the spring to make up the loss. Added
sections: ECC – 100 sections; CEC – 45 sections.
Focus on adding classes for adult career track and transfer.
E. Demographic Comparison: The demographic report of ECC and CEC administrators,
faculty, and staff was distributed.
II. DISCUSSION/ACTION
A. Enrollment Data: Josh Rosales provided a presentation on the district profile which
included: (1) district population, (2) ethnicity comparison, (3) district population by age
group, (4) feeder high schools, (5) new students by high school district, and (6) expected
change in district city populations, 2010-2020.
Council members suggested additional information is needed to best serve students:
-- Under-served students are at a disadvantage. Need to increase the support system of
Puente for student success.
-- MESA – important to get enrollment data and provide necessary resources. Enrollment
by high school districts shows 44% of students come from under-performed high schools.
-- Provide ethnic and age group breakdown in CTE.
-- Find opportunities for the potential increase in older student population.
-- More information about social economic status throughout the District.
Enrollment data information on CEC will be available in October.
B. Accreditation Report: The Follow-Up Report to the ACCJC is posted on the ECC
website. It was presented to the Board on 9/3/13 and will be sent out on 10/4/13.
R. Klier will verify that divisions are posting assessment information on the ECC
website.
C. Accreditation – Committees for Self-Study: ECC – all committees submitted drafts and
edits; CEC – most drafts were received. Meetings will be held on 9/20 (ECC) and 9/30
(CEC). J. Shankweiler, M. Cheung, and H. Schumacher have spent time editing
information from both campuses and will complete final evidence in the spring. It will
move forward to the Board in June 2014.
The site visit for the Accrediting Commission for Nursing is scheduled 10/15.
D. Final Grade Submission: B. Mulrooney held a meeting with the evaluators and R. Cobb
regarding commencement and final grades. It was reported that there is little flexibility
time on the calendar. Faculty must submit final grades on time in order to meet the
necessary information for Commencement. Fall ends on 12/13/13 and faculty are
provided ten days to enter grades. Since the campus will be closed on 12/23/12, it is
proposed to move the final date to 12/19/13. The ECC FT contract will be reviewed if
there is a contractual timeframe when final grade must be submitted. (NOTE: ECCFT
contract regarding final grade submittal -- page 136; Appendix A: Position DescriptionInstructor; #15, “to maintain records required by the District and report grades and
attendance in a timely manner based on District procedures.”)
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III. OTHER
A. Announcements:
1. Students from a nursing school in Japan will be visiting the campus on 9/24. One of
the activities is a scavenger hunt on campus. D. Shrader asked if other departments
and divisions would like to be included in the scavenger hunt to contact him.
2. Career Fair will be held on 10/29. Fifty employers will participate at the fair.
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