EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
November 13, 2014
Present: T. Bonacic, C. Fitzsimons, E. Geraghty, I. Graff, D. Hayden, A. Hernandez,
P. Humphreys, O. Hyacinth, S. Jones, T. Lew, G. Miranda, W. Morris, R. Murray, R. Natividad,
D. Patel, K. Ragan, S. Rodriguez, J. Shankweiler, D. Shrader, J. Sims, R. Totorp, W. Warren
I. INFORMATION
A. Notes of 10/23/14: Distributed and reviewed with the following revision:
III.A. “10/24/14 is the deadline for faculty student evaluations.”
B. CEC Update: R. Murray provided an update:
 CEC hosted a successful College Fair with 35 colleges and 1,000 participants in
attendance.
 The Program Review Planning workshop and Accreditation 101 workshop were held
on 11/12/14. F. Arce presented on the accreditation process and the ways in which it
is evolving.
 Measure C won with 77.9% yes votes.
 Evaluations for first, second and third year faculty are on track.
C. ASO Update: S. Jones provided an update:
 Additional senators have been appointed to ASO.
 Homecoming week was successful.
 The Fall 2014 General Assembly for student senate will be held at the Sheraton Los
Angeles from 11/14/14-11/16/14.
D. Academic Senate Update (in absentia):
 BP 4050 Articulation was passed with suggestions from Council of Deans.
 A representative for 20 Million Minds Foundation presented at Academic Senate. The
foundation aims to provide low-cost textbooks for core classes.
 FDC has four nominations for the Outstanding Adjunct Faculty Award.
 “Getting the Job Workshop: Part I The Job Application Process” is scheduled for
12/5/14.
 Institutional Learning/ALC detailed new processes for updating SLOs.
 CEC shared news about the Compton Center partnership with Compton USD to
establish a high school on the CEC campus.
 The annual ECC Technology Fair will take place in January 2015.
II. DISCUSSION/ACTION
A. BOG Fee Waiver – Impact of New Regulations:
 The criteria to maintain eligibility for the BOG fee waiver (BOGFW) has changed.
The regulation changes will affect students on second semester probation or students
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who have exceeded 100 units at a specific college. Once a student reaches second
level academic probation or 100 units, he/she will lose their BOGFW eligibility for
the next semester.
The new regulations take effect beginning fall 2016.
The implications in terms of FTES would result in a loss of 1,020 FTES for ECC and
329 FTES for CEC. This is the maximum impact on FTES and assumes that students
do not change their behavior once they are warned they may lose eligibility.
Since the regulation is college specific and does not take into account units or
probation status at other colleges, students can transfer to a different college in order
to receive the BOGFW. Moreover, students from other colleges may transfer to
ECC/CEC if they lose eligibility at their own college.
If a student leaves for a semester, their probationary status resets and they can gain
BOGFW eligibility once they return.
B. Enrollment Management Plan:
 A metrics for the Enrollment Management Plan must be established in order to
measure the effectiveness of the plan’s assumptions and processes.
 It is a two-year plan and some of the recommendations have already been
implemented.
 Course Scheduling:
a) The 2015-16 course scheduling plan should be included in addition to the 2014-15
course scheduling plan.
b) IRP will evaluate the summer program to determine the impact of the revised
calendar.
c) Deadlines for enrollment data dissemination should be established and distributed
by the Academic Affairs Analyst. Deans meetings should be scheduled
throughout the semester to review enrollment patterns and determine what classes
fit.
d) Clarify the college’s “service area” in terms of targeting opportunities for
enrollment growth.
e) Explore the idea of offering a 12-week summer schedule.
f) Evening and weekend enrichment classes may be an area for growth.
g) If the college offers a larger evening and weekend program, this may require
additional services such as an evening dean.
h) Data regarding weekend and evening classes over the last three years should be
reviewed to analyze the effect online courses have on evening classes.
 Curriculum and Educational Programs:
a) The college could develop noncredit supervised tutoring for courses that prepare
students for the labor market. These could be built as classes for apportionment in
Fine Arts, CTE and short term vocational courses.
b) At the institutional level, there is a lot of focus on basic skills but there is not
much to ensure this is an adequate process. This is an area of opportunity to
include outcomes in the plan.
 Student Retention and Enrollment Growth:
a) The college will review and assess early alert/retention alert systems. A date in
which the decision regarding the early alert system selection should be included in
the plan.
a) The strategy regarding Basic Skills English and math will be difficult to
implement as it requires a great deal of discussion, input and high level decisionmaking. Monitoring waitlists in relation to assessment scores will not address the
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issue of providing the appropriate number of English and math classes, however
the reallocation of FTEF and classroom space would. Recommendation to
rephrase the strategy to the following: “The College will evaluate the barriers to
expanding course offerings in math and English, such as facilities availability and
assigned FTEF, in order to better satisfy demand. Demand will be estimated from
a variety of sources, including historical enrollment patterns, recent placement test
trends, student Educational Plans, and waitlist history.”
b) Beginning 2016-17, students will be required to have a comprehensive ed plan.
c) Modules could be added to PRP in order to facilitate annual action plans to
improve measures such as success, retention, CTE progression and degree and
certificate completion and transfer.
d) Recommendation to review multiple factors to promote enrollment growth
including room utilization. The college can review how to use rooms strategically
and when FTES is taken and see where gaps exist for opportunities of growth.
A timeline must be established to implement the Enrollment Management Plan.
III. OTHER
A. Announcements:
1. H.S.A: The Scholar-Baller event was held from 11/7/14 –11/8/14. It is a non-profit
organization that recognizes student athletes who have completed 12 units with a
GPA of 3.0 or higher. Another Scholar-Baller event will be held in the spring
semester to continue promoting academic success. Recipients receive a recognition
certificate.
2. IRP: CEC offered the first two PRP training sessions on 11/12/14 and ECC will start
training on 11/14/14. Program planners are encouraged to attend training sessions in
November and December.
3. ASO: ASO will host Finals Madness to provide students with a place to study after
library closing hours. It will be in East Dining during finals week from 9 p.m. - 12
a.m. Snacks will be provided.
4. Nursing: Octavia Hyacinth is stepping down as Director of Nursing and will go back
to teaching full-time in the nursing department.
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