EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
REVISED
NOTES – COUNCIL OF DEANS
February 27, 2014
Present: J. Anaya, F. Arce, C. Fitzsimons, W. Garcia, E. Geraghty, C. Gold, I. Graff,
A. Grigsby, J. De Guzman, A. Hernandez, B. Klier, T. Lew, G. Miranda, R. Murray,
R. Natividad, T. Pao, B. Perez, M. Ramey, V. Rapp, S. Rodriguez, J. Shankweiler, D. Shrader,
J. Sims, C. Subramaniam, J. Wagstaff
I. INFORMATION
A. Notes of 2/13/14: Distributed and reviewed.
B. CEC Update: R. Murray provided an update:
 Computers will be moved into the LRC building.
 C. Subramaniam presented on student success and supplemental instruction growth.
C. ASO Update: J. De Guzman provided an update:
 Preparing for the upcoming elections for the 2014-15 academic year.
 Planning for upcoming student awards.
 Ten students will attend the “March to March” in Sacramento and meet with Senate
representatives on 3/3/14.
D. Academic Senate Update: C. Gold provided an update:
 Co-Presidents will serve beginning Fall 2014 for two-year term – Claudia Striepe and
Chris Jeffries.
 Student Success showcased Anthropology and Adaptive PE. Welding and
Accelerated Math will present next.
 BP 3200-Accreditation was reviewed at College Council and ready to go to the
Board.
 BP 4021 – Program Discontinuance. T. Lew was available to answer questions at the
meeting. Second reading will be in April.
 Next Academic Senate meeting will be held at CEC.
E. PBC Update: R. Natividad provided an update:
 Five year projections - numbers used for COLA and growth = .86%.
 The goal is 4% growth enrollment for the 2014-15 academic year.
 Still waiting for P1. Information may be available at the next PBC meeting.
 W. Garcia presented on the changes in requirements for students receiving BOG fee
waiver that will take place Fall 2016.
 I. Graff discussed annual plans. Plans have been submitted and forwarded to the Vice
Presidents.
 Actuarial study for retiree health benefits was discussed. The yearly cost for
providing retiree health benefits is $741,000.
 PBC website will be developed for easier access. It is available on Portal.
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II. DISCUSSION/ACTION
A. Employee Climate Survey: I. Graff shared some of the highlights:
1. Spring 2013 was the fourth time survey was administered.
2. Survey expanded to 36 questions grouped in themes.
3. ECC: 436 employees responded. CEC: 95 employees responded.
4. Employees were asked, “How important do you value this statement?” “How much
to you agree with this statement?” On a 4 point scale – people rated central issue
highly.
5. Four areas were above neutral and two areas below neutral. One issue was
communication. Recommendation from College Council – “What is meant by
improve communication?”
6. There were a lot of positive results even with the warning status.
7. Want to focus in many areas. Need to look at plans to better address issues that are
raised.
8. What is the best aspect at working at ECC? Campus benefits. Needs improvement?
Communication, technology, salary, and raises.
9. The goal is to repeat the survey in three years.
B. CCSSEE & CCFSSE Timeline: The Community College Survey of Student Engagement
(CCSSEE) is a national benchmark survey. It will be administered after spring break.
The survey includes a random sample of day time and evening courses at ECC and CEC
separately and compares similar institutions. It is an opportunity to compare other
Hispanic institutions with ECC and African American institutions with CEC. The survey
covers how students perceive academic preparation and engagement, things they do
in/out of class, student activities and service on campus. A faculty member may decline
to administer the survey but will not be replaced by another.
There is also a faculty version called Community College Faculty Survey of Student
Engagement (CCFSSE). The faculty survey asks about faculty engagement and what
practices are used.
Institutional Research will have results at the Council of Deans in September or October.
Questions can be directed to Carolyn Pineda at ECC and Marci Myers at CEC.
III. OTHER
A. Report: A report was completed on morning, afternoon, and evening classes. It showed
distribution of courses in the morning starting at 7:30 am to noon, 12:00-4:00 pm, and
evening classes. 20% of the courses taught are in the evening. There were 130 classes
that did not fall into any of the time slots -- positive attendance and DE classes. Other
suggestions to look at:
 How many programs offered in various technical vocational can be completed in the
evenings within 4-6 semesters?
 Need to think beyond transfer students.
 Reorganize and inactivate certificates/degrees that very few students complete.
B. ACCJC Report: The 2014 ACCJC Annual Report is due to the VP/SCA on 3/7/14.
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C. CEC Hiring Committee & Faculty Evaluations: ECC faculty participating in CEC
faculty evaluations will be approved to be paid up to five hours which includes initial
meeting, observation, and the final meeting. Hiring committees will be paid up to 20
hours. Mileage reimbursement is also included.
D. Second 8-week session: Some areas are experiencing low enrollment with 2nd 8-week
session. Need to promote the second session on the ECC website that classes begin
3/22/14. Another suggestion was sending an email reminder to the students that are
enrolled in the second session.
E. Enrollment report: A. Dunigan completed a report on the regular term enrollment. It was
noted that some classes are very low in number and enrollment is under 50%. Need to
take a careful look why we are losing students.
F. Computers: Staff and administrators will be receiving new computers in offices. J.
Wagstaff will provide a list of the scheduled dates when available.
G. Onizuka Science Day: Douglas Wheelock will be the keynote speaker at the Onizuka
Science Day on 3/8/14.
H. Cherry Blossom Festival: The Cherry Blossom Festival will be held on 3/3/14.
I. Theater: The playright, “Electricidad” will open on 2/28/14.
J. Black History Month: The last event for Black History Month will be “Taste of Soul.”
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