EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
May 8, 2014
Present: J. Anaya, R. Bell, C. Fitzsimons, W. Garcia, E. Geraghty, C. Gold, I. Graff, A. Grigsby,
A. Hernandez, O. Hyacinth, T. Lew, G. Miranda, W. Morris, B. Mulrooney, R. Murray,
R. Natividad, J. Nishime, T. Pao, D. Patel, B. Perez, V. Rapp, S. Rodriquez, D. Shrader, J. Sims,
J. Soomro, C. Subramaniam
I. INFORMATION
A. Notes of 4/10/14: Distributed and reviewed.
B. CEC Update: R. Murray provided an update:
 The EOPS Awards Banquet and the first CEC FYE Luncheon and will be held on
5/8/14.
 There will be an Administrator Appreciation dinner at Keith Curry’s home on 6/6/14.
 Summer school enrollment numbers are down.
C. ASO Update: J. Soomro provided an update:
 Four ASO members went to the General Assembly for the Student Senate of
California Community Colleges.
 Student Activities Fee distribution will be brought to the Board in June 2014. The
proposal states: 60% to ASB, 35% to ASO/ICC, and 5% to the reserve. ASO and ICC
must agree on the distribution of funds before the Student Activities Fee goes to
Board.
 The new ASO President and Vice President are Rafeed Kahn and Sharda Jones,
respectively.
D. PBC Update: D. Patel provided an update:
 PBC reviewed ECC’s five-year projection including the anticipated revenue and
appropriation changes through 2017-18.
 COLA is 1.57% for current year, .86% for next year and estimated at 2.2% and 2.4%
for the remaining years.
 Prop 30 is the potential change maker. There is a sales tax component and an income
tax component that is scheduled to sunset December 2016 and December 2018,
respectively.
 Information was provided on the Financial Aid Office’s transition to Higher One to
disburse aid starting fall 2014.
 The tentative budget is scheduled for discussion at the next PBC meeting.
E. Academic Senate Update: C. Gold provided an update:
 Program discontinuance policy and procedure was discussed at the 4/15/14 AS
meeting.
 The State will make updates to CTE program minimum qualifications this fall so the
College should wait until January 2015 to make changes to its CTE programs.
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AS approved changes to AP 2510 Collegial Consultation Procedure.
AS will vote on the proposed ILO changes on 5/8/14.
ACCJC requires that the College include SLO assessments in the faculty evaluation
process. However, ACCJC does not stipulate that the results of the SLO assessments
be included in the faculty assessment. Faculty should be assessed on how they
participate in SLO assessments instead of the results of the SLO assessment. SLO
assessment is a tool to measure student learning, not instruction performance.
F. Scorecard: I. Graff provided an update:
 The Student Success Scorecard is based on a selected cohort and each cohort is
tracked for six years. The scorecard shows a two-year comparison between 2006/07
and 2007/08.
 Each cohort is about 11% of the student body and is primarily comprised of students
headed towards a goal (AA certificate or transfer).
 The scorecard indicates that a majority of each cohort is unprepared for college.
G. Strategic Plan: I. Graff provided an update:
 The Strategic Plan will be finalized by fall 2014.
 Strategic Initiatives highlight where the College will zero in limited resources to help
students advance. The objectives for each initiative are being developed.
H. Smoking Policy: J. Nishime provided an update:
 The College will move forward with a total smoking ban that will be implemented by
fall 2014.
II. DISCUSSION/ACTION
A. AP 5012 International Students: This policy details the basic requirements for
international students. The policy should be updated so it clearly states that international
transcripts must be translated and evaluated by a transcript evaluation agency that has
been approved by the College.
B. BP 5420 Associated Students Finance: The term “with” should be removed from the
sentence: “Associated Students funds shall be deposited with and disbursed by the
Superintendent/President or designee.”
C. BP 5570 Student Credit Card Solicitations: This policy remains the same, however,
references were updated.
III. OTHER
A. Announcements:
1. Financial Aid Front Counter Move: The Financial Aid front counter will relocate
from the Student Services Center to the Cashier’s Office in the Administration
Building. The move is scheduled for the 3rd or 4th week of May.
2. MESA Awards Ceremony: The MESA Awards Ceremony will be in the STEM
Center on 5/8/14.
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3. Fashion Show: The annual Fashion Show will be on 5/9/14 in the Marsee
Auditorium.
4. Fine Arts Fundraiser: Downtown Sounds will be on 6/8/14 at The Depot Restaurant.
The event will help benefit the ECC Chorale.
5. HSA Updates: The annual athletic golf classic will be held on 5/9/14.
6. Nursing: The CEC and ECC Nursing Pinning ceremony will be held on 5/13/14 and
5/16/14, respectively. The New Student Orientation for both ECC and CEC nursing
programs was held on 5/7/14.
7. Commencement 2014: CEC’s Commencement Ceremony will be on 5/15/14 in the
Soccer/Football Stadium. ECC’s Commencement Ceremony will be on 5/16/14 on
the Softball Field.
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