EL CAMINO COLLEGE
Planning & Budgeting Committee
Minutes
January 20, 2005
MEMBERS PRESENT
David Vakil, Chair
Miriam Alario
Thomas Jackson
OTHERS ATTENDING
Carolee Casper – Alternate, ECCE
Susan Dever – Alternate, ECCFT
Mike D’Amico – Staff Support
Susan Taylor
Cheryl Shenefield
Lance Widman
Pam Fees – Staff Support
Donna Grogan – Alternate, Academic Senate
Arvid Spor – Staff Support
Handouts
1. Decision-Making Matrix for Determining Budget Changes
2. Focused Midterm Report
3. State Budget Talking Points
4. Talking Points on the Governor’s Proposed 2005-2006 Budget
5. State Budget Update #1 – January 10, 2005
David Vakil called the meeting to order at 1:04pm.
Note: David Vakil will ensure that all handouts are provided to committee members who may
be absent. Information will be sent either electronically or via campus mail. It was further
suggested that presenters provide an electronic version of material to the chair of PBC and the
information can then be sent to committee members electronically.
Approval of Minutes
The Minutes of January 6, 2005 were approved as presented.
Matrix Evals of Passed Recommendations
The Decision-Making Matrix for Determining Budget Changes form was distributed to all PBC
members. David Vakil addressed four (4) recommendations which were passed by the
Planning and Budgeting Committee at their last meeting and the process to use in relating these
recommendations to the Matrix Evaluation process. Proposal number one along with the
Planning and Budgeting Committee’s recommendation was sent to President Fallo for
consideration. No response has been received from him. The four proposals are:
1.
2.
3.
4.
Proposed Health Center Fee Increase from $10 to $13
Institution of a Health Fee for Winter and Summer Sessions
Proposed $1 Charge for Printed Schedule of Classes
An Audit be conducted on the Coding of the Basic Skills Classes, to be done in tandem
with the TOPS Code survey.
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The Committee discussed various scenarios for using the Matrix to evaluate each of the
recommendations. The Matrix is designed to solicit the impact a proposal would have on the
District’s finances, impact on services offered to student, and the impact on legal requirements,
community services, employees, linking of program review components, as well as the
college’s strategic goals and/or master plan.
The PBC felt that it was important to keep the process as streamlined as possible, but it is also
incumbent upon the committee to obtain as much information as possible to make an informed
recommendation. The Committee agreed upon the following points for using the Matrix
Evaluation form:
1. We will provide the matrix and evaluation scheme to the presenters before the
presentation.
2. Presenters will be informed that the Matrix is a tool used in the evaluation process and
may not necessarily be the final word on the proposal.
3. Committee comments may be added to the back of the form.
4. Feedback and matrix score will be done during the presentation.
5. Presenter will be present when PBC decision is made on a proposal. (This was agreed
to in case there are further questions or clarification asked by the committee and
answers needed from the presenter.) David Vakil will announce the Committee’s
decision at the end of the meeting.
6. Committee members will do a line-by-line evaluation of each category, followed by a
Subtotal Score and then a Total Score at the end of the process for each proposal.
To add clarity to the Matrix form, the PBC made the following change:
1. The word “Criteria” will be centered on the form.
A preliminary evaluation was done on Proposal #1 – Health Center Fee Increase from $10 to
$13, using the Matrix Evaluation process.
Category – Financial
The Health Center’s report showed an annual shortfall of $176,683. Following a review of the
following categories, ratings were review and tallied for:
#1 –
#2 –
#3 –
#4 –
$5 –
Impact on net income
Impact on expenditures
Impact on fulfilling matching cost requirements. The wording will be changed to read,
“Impact on fulfilling ECC matching funding requirements”.
Impact on enrollment or FTES
Impact on potential for external funding.
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Category – Student
#1 –
#2 #3 #4 #5 -
Impact on student access - Would it include expanding the Center’s hours, i.e. 9am –
5pm; 10am-6pm. More than one day a week. Would Monday include being open for an
extended period of time? Access may be changed but not the quality of service.
Impact on student success – It is believed healthy students are more likely to be
successful; more like to be in class. Will do better.
Impact on integrity of program – What do you mean by integrity? Some words in the
matrix may need to be defined.
Impact on student support services. This should be moved to be the last question.
Impact on health, safety, and security – The PBC will start discussion of item #5 at the
next scheduled meeting.
David Vakil will create a spread sheet, tally all votes, and provide to the committee at a later
date.
It was further stated that Ann Collette had done an audit of Basic Skills Classes and that it may
be helpful to look at the information she has on file.
Disseminating/Reviewing the Strategic Plan
Tabled for discussion at the next scheduled meeting.
Accreditation Focused Mid-Term Report
Distributed to the committee. There was no discussion.
Classified Hiring: Tier Update
Pam Fees reported there is no decision.
State Budget
Pam Fees distributed the following documents to the committee: 1) State Budget Talking
Points, 2) Talking Points on the Governor’s Proposed 2005-2006 Budget, and 3) State Budget
Update #1 – January 10, 2005. Updates will be provided to the PBC as they develop. Further
information will come with the May Revise. The Final Budget is expected by July 1. Some of
the highlights of the budget are as follows:
1. The student fee will not be increased for fall 2005. Based on the current budget
proposal it will stay at $26 per unit.
2. Based on projections, there have been strong feelings that there will be no increase in
taxes.
3. The Governor recognizes the fact that student access to community colleges will
probably increase next year. Because of this, there is a proposal for enrollment growth.
There are no firm numbers for each district, but maybe in the 3% range.
4. The proposal for COLA is 3.93%
Others issues from the state of state address of major importance are the following points:
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Pension Plan – STRS/PERS System. In response to concerns expressed by Lance Widman
regarding the impact on STRS, Pam Fees explained that the state currently pays into the
program. The Governor’s proposal is to reduce or terminate the State’s contributions to STRS.
The process for community colleges is different from K-12. For K-12 there will be more of an
impact than for community colleges. If the state does not pick up this cost, the cost would shift
to the employers and employees. It is unknown what this amount will be.
With respect to Talking Points on the Governor’s proposed 2005-2006 Budget, there is no
information on how this will work out with other programs or the impact with relationship to
the high school programs, VTEA, and some of the other funds. Equalization is not budgeted
and probably will not be newly funded in 2005-2006. Also, non-credit will not be funded at the
same level as credit instruction. There is no information regarding over-cap funding in this
year’s budget; however, information may be forthcoming in the February report. Further
clarification is expected on what the funding credit FTES will be.
Susie Dever stated as a point of information that Betty Karnette, Assemblywoman from Long
Beach, will be submitting a Bill, which is aimed at having all instruction for Basic Skills go
through adult schools. This would divert this program from community colleges thereby
impacting El Camino College. Her proposal may show up in the state budget.
Lance Widman requested that Outreach in the Community be added as an agenda item to use
the Matrix Evaluation process. In view of the fact that we are still uncertain about over-cap
funding, there is a question as to why we are still actively recruiting in the South Bay.
Arvid Spor suggested that we also look at out enrollment numbers. Bill Mulrooney will be
invited to attend the next meeting to discuss this issue.
Congratulations
Susie Dever expressed congratulations to Lance Widman for the article he provided to the Daily
Breeze regarding the Bond issue and the Environmental Impact Report. The article was very
well done.
Agenda Development
Approval of Minutes – January 20, 2005 – All PBC Participants
Matrix Evaluation of Passed Recommendations – Continued Discussion – All PBC Participants
Disseminating/Reviewing the Strategic Plan – All PBC Participants
Presentation on Enrollment – Bill Mulrooney
State Budget Update – Pam Fees
Non-Agenda Items – All PBC Participants
Adjournment
The meeting adjourned at 2:28pm.
Recorder: Mattie Eskridge
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