DRAFT
DATE
Name
Address
City State Zip
Dear
:
I am pleased to offer you the position of (TITLE), in the (DEPT NAME) at Wright State University
effective (DATE) at an annual salary of (SALARY AMOUNT) to be paid in equal monthly payments
the last working day of each month. This salary supports an appointment at 75% effort. Salary for the
month of (MONTH) will be prorated from (month, day, year) – ADD ONLY IF APPLICABLE.
New professional staff members who are appointed to work at least 75% annually are eligible to enroll for
retirement benefits in either the Ohio Public Employees Retirement System (OPERS) or the Wright State
University Alternative Retirement Plan (ARP). New professional staff members who are appointed to
work less than 75% annually are required to enroll in the Ohio Public Employees Retirement System
(OPERS).
OPERS offers staff members the option to select one of three plans. The plans are (1) the OPERS
Traditional Pension Plan where retirement, disability, and survivor benefits are determined by formulas
using the retiree's age, service credit, and final average salary, (2) the OPERS Member-Directed Plan
where retirement benefits are determined by the amount of money, including investment earnings, which
the employee accumulates in an annuity account, and (3) the OPERS Combined Plan which has some
elements of the other two OPERS plans. The current employee contribution to any of the three OPERS
plans of 10.0% of pay is deducted on a pre-tax basis from the employee's earnings and is deposited in the
employee's personal account at OPERS. The current amount of the 14.00% of earnings employer
contribution which is deposited in the employee's OPERS account depends on which OPERS plan the
employee elects.
With the Alternative Retirement Plan the employee's retirement benefit is determined by the amount of
money, including investment earnings, which the employee accumulates in an annuity account. The
current employee contribution to the ARP of 10.0 % of pay is deducted on a pre-tax basis from the
employee's earnings and is deposited in the employee's account with an approved annuity carrier that the
employee selects. The current employer contribution to the ARP in an amount equal to 13.23% of the
employee's pay is also deposited in the employee's ARP account, with a contribution of .77% being
deposited in the OPERS general liability fund.
All WSU employees are exempt from Social Security contributions on earnings from the university.
WSU employees hired on or after March 31, 1986 are required to pay a Medicare contribution of 1.45%
of their earnings.
Name
Date
Page two
In addition to the OPERS program, the University provides group life, medical, dental, vision, and long
term disability insurance. The employee pays a portion of the costs for some of these programs. Certain
educational benefits are also available to employees and their eligible dependents. The university, of
course, must make certain deductions from your salary for federal, state, and local taxes.
Administrative staff members working 75% of a full-time position earn sick leave at the rate of 7.50 hours
of sick leave per month. There is no limit on the accrual of sick leave hours. Sick leave hours may be used
for your illness or injury or for the illness, injury, or death of a member of your immediate family. Sick
leave with pay may be requested only for sick time earned.
Administrative staff members working 75% of a full-time position earn vacation at the rate of 11.00 hours
per month. This is equivalent to 16.5 days of vacation annually. Those who have 25 or more years of
Ohio public service earn vacation at the rate of 12.50 hours per month. This is equivalent to 18.75 days
annually for a 75% employee. Annually on August 31 the amount of accrued but unused vacation for an
unclassified staff member is reduced to the amount the employee could earn in two years (33 days for a
75% employee). There are 10 paid holidays per year.
All employees, citizens and noncitizens, hired after November 6, 1986 and working in the United States
must complete a U.S. Citizenship and Immigration Services Form I-9. The I-9 Form is included with the
new hire paperwork received at orientation. Employees must present an original document or documents
that establish identity and employment eligibility within 3 business days of the date employment begins.
We are confident that you will be a valuable addition to Wright State University and sincerely hope you
will accept this offer. Please sign below indicating your acceptance of this offer. Please return the
original to me and keep the copy for your files.
Sincerely yours,
Supervisor
Supervisor’s Title
Enclosure
I accept the offer contained herein as indicated by my signature below.
Employee
_______________________
Date