DRAFT
DATE
NAME
STREET ADDRESS
CITY, STATE ZIP CODE
Dear NAME:
I am pleased to offer you the position of (POSITION), in the (DEPARTMENT) at Wright State
University effective (DATE) at an annual salary of ($00,000.00) to be paid in equal monthly payments the
last working day of each month. This salary supports an appointment at 51% effort. This position is
considered a special contract and not a continuing position. (OPTIONAL: Your salary for the month of
(MONTH) will be prorated from (PARTIAL MONTH DATE). This offer is contingent upon the
successful passage of University mandated background check and education verification.
New professional staff members who are appointed to work at least 75% annually are eligible to enroll for
retirement benefits in either the Ohio Public Employees Retirement System (OPERS) or the Wright State
University Alternative Retirement Plan (ARP). New professional staff members who are appointed to
work less than 75% annually are required to enroll in the Ohio Public Employees Retirement System
(OPERS).
OPERS offers staff members the option to select one of three plans. The plans are (1) the OPERS
Traditional Pension Plan where retirement, disability, and survivor benefits are determined by formulas
using the retiree's age, service credit, and final average salary, (2) the OPERS Member-Directed Plan
where retirement benefits are determined by the amount of money, including investment earnings, which
the employee accumulates in an annuity account, and (3) the OPERS Combined Plan which has some
elements of the other two OPERS plans. The current employee contribution to any of the three OPERS
plans of 10.0% of pay is deducted on a pre-tax basis from the employee's earnings and is deposited in the
employee's personal account at OPERS. The current amount of the 14.00% of earnings employer
contribution which is deposited in the employee's OPERS account depends on which OPERS plan the
employee elects.
All WSU employees are exempt from Social Security contributions on earnings from the university.
WSU employees hired on or after March 31, 1986 are required to pay a Medicare contribution of 1.45%
of their earnings.
In addition to the OPERS program, the University provides group life, medical, dental, and vision. The
employee pays a portion of the costs for some of these programs. The university, of course, must make
certain deductions from your salary for federal, state, and local taxes.
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NAME
DATE
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Administrative staff members working 100% of a full-time position earn sick leave at the rate of 1.25
days (10 hours) of sick leave per month. There is no limit on the accrual of sick leave hours. Sick leave
hours may be used for your illness or injury or for the illness, injury, or death of a member of your
immediate family. Sick leave is prorated for staff working less than 100% of full-time. Sick leave with
pay may be requested only for sick time earned.
Administrative staff members working 100% of a full-time position earn vacation at the rate of 1.83 days
(14.67 hours) per month. This is equivalent to 22 days of vacation annually. Those who have 25 or more
years of Ohio public service earn vacation at the rate of 2.08 days (16.67 hours) per month. This is
equivalent to 25 days annually for a full-time employee. Vacation leave is prorated for staff working less
than 100% of full time. Annually on August 31 the amount of accrued but unused vacation for an
unclassified staff member is reduced to the amount the employee could earn in two years (44 days for a
full-time employee). There are 10 paid holidays per year. As a special contract employee, vacation is for
use only within the appointment period and no payment for unused vacation time will be made upon
termination. There are 10 paid holidays per year.
All employees, citizens and noncitizens, hired after November 6, 1986 and working in the United States
must complete a U.S. Citizenship and Immigration Services Form I-9. The I-9 Form is included with the
new hire paperwork received at orientation. Employees must present an original document or documents
that establish identity and employment eligibility within 3 business days of the date employment begins.
We are confident that you will be a valuable addition to Wright State University and sincerely hope you
will accept this offer. Please sign below indicating your acceptance of this offer. Please return the
original to me by (DATE) and keep the copy for your files.
Sincerely yours,
APPROPRIATE DEPARTMENT HEAD
TITLE, DEPARTMENT
Enclosure
I accept the offer contained herein as indicated by my signature below.
EMPLOYEE NAME
_______________________
DATE