Technical Assistance for
Civil Society Organisations
Kosovo Office
This project is funded
by the European Union
INVITATION
16 May, 2014
Dear Sir /Madam,
TACSO Office in Kosovo is mandated to provide technical assistance and capacity building for all
CSOs that are implementing EU funded projects in Kosovo. In this regard, in close coordination
with European Commission Office in Kosovo we are organizing training on "Financial
management and Visibility of the EU funded projects” to assist you in management and
successful implementation of your projects.
We invite two (2) project staff of your organization namely the project manager and financial
manager of the EU funded project to attend this training which will be held during the days of 2325 May 2014, at Hotel Trofta- Istog. We would kindly ask you to invite participants from your
partner organization to attend this training. Enclosed to this invitation, please find the
programme of this training.
Expenditures of the training, for all participants including accommodation (overnight staying) and
traveling within Kosovo, from and to the training location will be covered by TACSO project. You
are responsible to organize your travel individually and you will be reimbursed according to the
project rules. Language of the training is Albanian and translation in Serbian language will be
provided.
To participate in this training please confirm your participation through providing the names and
positions of the participants via email info.ko@tacso.org the latest by the 21st of May 2014. When
confirming your participation please indicate clearly name and position of participants including
those from your partner organization.
The general objective of the project Technical Assistance for Civil Society Organizations (TACSO) is
to strengthen the civil society within a participative democracy, to stimulate a civil society-friendly
environment and culture, as well as to strengthen the overall capacities and accountability of Civil
Society Organisations (CSO) within IPA beneficiaries (Western Balkans and Turkey), to guarantee
the quality of service of CSOs and a sustainable role of the CSOs in the democratic process.
Sincerely,
Ardita Metaj – Dika
Resident Advisor
Technical Assistance for Civil Society Organisations
Regional European Commission Project
Kosovo Office
1
TACSO Kosovo Office • Fazli Grajqevci Nr: 4/a • 10000 Pristina • t: +381 38 220 517 or +377 45 266 265 • e-mail: info.ko@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Kosovo Office
This project is funded
by the European Union
Training on "Financial management and Visibility of the EU funded projects”
Agenda
Trofta, Istog, 23-25th of May 2014
1st Day, 23rd of May 2014
Time
Activity
17:00 – 19:00 Opening and introduction, TACSO RA;
Steps in the implementation (pre-financing and other payments);
Distribution of responsibilities and its formalization
20:00-22:00
Dinner at Hotel Trofta
2nd Day, 24th of May 2014
09:00 – 10:30 Recap of previous day;
Planning the beginning of the project
Sub-contracting (procurement) general
10:30 - 11:00
Coffee break
11:00 – 12:30 Subcontracting Services (Eligibility, timeframe, content, types of
procedure, etc.);
Preparing and modifying Service Contracts; Group exercise
(calculating awarded scores: technical, financial and final)
12:30 – 14:00
Lunch break
14:00 – 15:30 Subcontracting Supplies (origin, timeframe, content of tender, types
of procedure, etc.); Group exercise (verifying Technical
Specification); Selecting offer and considering discounts,
contracting and modifying contracts
15:30 -16:00
Coffee break
16:00 – 17:30 Subcontracting Works (Tender dossier, timeframe, selection of
offers, etc.); Managing Implementation – eligibility of costs
20:00-22:00
Dinner at Hotel Trofta
2
TACSO Kosovo Office • Fazli Grajqevci Nr: 4/a • 10000 Pristina • t: +381 38 220 517 or +377 45 266 265 • e-mail: info.ko@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania
Technical Assistance for
Civil Society Organisations
Kosovo Office
This project is funded
by the European Union
3rd Day, 25 May 2014
09:00 – 10:30 Recap of previous day; Reporting and Expenditure Verification;
Closing and termination of contract
10:30 - 11:00
Coffee break
11:00 – 12:30 Basic rules which need to be followed in EU funded projects;
Management and reporting on EU funded projects
12:30 – 14:00
Lunch break
14:00 – 15:30 Visibility in EU funded project
(Manual for Communication and Visibility);
15:30-16:00
16:00-17:00
Coffee Break
Final discussion, closing words, evaluation of training
3
TACSO Kosovo Office • Fazli Grajqevci Nr: 4/a • 10000 Pristina • t: +381 38 220 517 or +377 45 266 265 • e-mail: info.ko@tacso.org
SIPU International AB Sweden • Civil Society Promotion Centre Bosnia and Herzegovina • Human Resources Development Foundation Turkey
Foundation in Support of Local Democracy Poland • Partners Foundation for Local Development Romania