Item 2.A September 14, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department: Environmental Health & Safety (Las Vegas)
College/Division: VP Research
Account #(s): 1201-121-0809; 1101-119-0020
Action Proposed: (check all that apply)
(x ) New position: Proposed Range: 4
Proposed Title: UNSOM-ICS EH&S Officer
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Stephanie A. Woolf
__________________
Date
Director, EHS
____________________________________________________________
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Marsha Read
__________________
Date
Vice President, Research/Dean, Graduate School
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3J
CUPA Code: CM3582
Exempt: Yes or No Census Code: 196
Job Class Code: 67293
Range: 4
Effective Date: 9/1/2012
Approved Title:
UNSOM-ICS EH&S OFFICER
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 6/1/2012
Position Description -
UNSOM-ICS EH&S Officer
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The UNSOM-ICS Environmental Health and Safety (EH&S) Officer is responsible for programs that
protect the safety, health and well-being of faculty, staff, students and visitors of the University of
Nevada School of Medicine (UNSOM) and numerous affiliated Integrated Clinical Services (ICS)
facilities in Las Vegas. The position designs, develops, implements and monitors a variety of
environmental health and safety programs encompassing clinical services and medical research. The
incumbent provides regular training and consultation on these programs. The UNSOM-ICS EH&S
Officer reports to the EH&S Director and works collaboratively with the UNSOM Chief Compliance/QI
Officer in Las Vegas.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Safety Consultation and Training
 Research and determine mandatory training requirements for each type of UNSOM-ICS
employee (residents, MDs, nurses, etc.)
 Plan, develop and present mandatory on-site training programs, formal and informal, on
hazard recognition, regulatory requirements, inspection techniques, safety program
management, and safe methods of performing operational procedures
 Plan, develop and conduct non-mandatory safety training, on-site or web-based, such as
respiratory protection, bloodborne pathogens, back safety and other
 Assess existing safety training programs; implement revisions and improvements
30% - Risk and Program Assessment
 Identify stakeholders that are impacted by a proposed program
 Develop relationships to influence implementation of and compliance with programs
 Influence directors to take preventive or corrective measures toward achieving the goal of a
safe workplace in the absence of enforcement authority
 Measure potential exposures to physical and chemical hazards which may adversely affect
health
 Respond to incidents and/or complaints regarding actual and potential occupational safety and
health hazards and exposure concerns, including indoor air quality
 Analyze incidents to discern and resolve situation in a timely manner while communicating
results to concerned employee, students, or visitors
 Analyze and interpret accident, injury, lost-time statistics and claims cost data; develop
remedies and improvements
 Document situations and agreed upon resolutions
 Identify EH&S compliance issues and develop plans for resolution
 Conduct and document internal inspections on ICS and UNSOM research labs and equipment
to ensure compliance with program procedures and assess program effectiveness; ensure
facilities and staff are in compliance with OSHA and other regulations
 Meet the safety requirements of grant funding agency when relevant
 Ensure employees have required vaccinations for clinic and/or lab work and maintain a
process for documentation and for declination of vaccinations by employees
 Identify loss sources and develop an action plan to control accidents in those areas including
working with University, UNSOM, and ICS Human Resources, BCN Risk/Workers
Compensation Office, and the University Facilities Division staff to resolve structural concerns
Position Description -
UNSOM-ICS EH&S Officer
Page 3
30% - Safety Program Development and Management
 Identify and evaluate current training programs, documentation, UNSOM and ICS policies and
procedures
 Develop, implement, update and manage all University occupational safety programs,
technical in nature, which will reduce loss and meeting EH&S regulatory requirements for
UNSOM and ICS
 Research and interpret Federal and State safety requirements to ensure that University safety
programs meet or exceed the compliance standards; ensure requirements for medical school
accreditation are met
 Develop and/or evaluate programmatic plans to encompass all UNSOM faculty, physicians,
students and ICS staff, to include, but not limited to, Exposure Control Plans, Use of
Radiological Materials and X-ray devices, Chemical Hygiene plans, Biological Safety Plan,
Respiratory Protection Plan and Written Workplace Safety Plan
 Collaborate with impacted groups and EH&S colleagues to get input and seek buy-in to
develop an effective and well-utilized program
 Deliver safety programs in a variety of avenues including face-to-face department director
interaction, training awareness meeting, and making the programs available on the ICS,
UNSOM and EH&S Websites
 Communicate programs with affected departments and monitor resolution
 Develop, implement, and maintain emergency egress maps and plans for all ICS clinics
including disseminating the information to clinic faculty, physicians, and staff
 Evaluate biological, hazardous, and medical waste streams from UNSOM-ICS leased
properties; evaluate current waste management procedures and practices along with federal,
state, and county regulations in order to assess the programs, document the waste streams,
and improve the procedures and practices, if needed
 Work closely with clinical staff to provide clinic walk-downs identifying any regulatory issue, if
requested
 Develop recommendations and communicate the state-of-the-art practices for safety programs
to management
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Officer works independently and makes decisions on what programs are needed (environmental,
medical, occupational, etc.); how to create, communicate, and assess effective programs; and when
responding to incidents to determine who to contact and how to resolve. The position works with
UNSOM and ICS staff in achieving compliance goals in an oftentimes political environment. The
incumbent translates regulations into operational plans and procedures. The Officer sets goals and
objectives with the EH&S Director and the UNSOM Chief Compliance/QI Officer and apprises them of
regulatory visits and perceived risks. The assistance of the EH&S Director and the UNSOM Chief
Compliance/QI Officer is also sought in those situations where high level support for a program has
not occurred through independent efforts. The position escalates risks through appropriate channels
using independent judgment.
Impact:
Decisions and recommendations made by this position have a direct and significant impact on
facilities, departments, or academic programs as well as achieving federal and state regulatory
compliance issues. Decisions also directly impact prevention of injuries or illnesses to University
personnel, students and visitors. Inadequate performance will have a detrimental effect on the
achievement of objectives related to major grant funding and educational goals. Liability resulting from
Position Description -
UNSOM-ICS EH&S Officer
Page 4
injuries, illnesses and regulatory noncompliance can occur without properly identifying risk factors,
developing safety programs, conducting training, and documenting therefore mentioned activities.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Federal and state laws and regulations concerning occupational environmental, health, safety
and property requirements in a variety of areas
 Safety and health hazards associated with healthcare facilities/maintenance, infection control,
and laboratory operations
 Methods to assess/measure occupational, physical and chemical hazards and risks
 Program evaluation and reporting to university, federal and state agencies
 Budget development and management
 Methods utilized in program development and /or redevelopment and documentation
 Curriculum and teaching methods
 Principles, practices and applicable equipment related to industrial safety, and hygiene and
hazardous waste management
 Healthcare environments, universities or other research settings
Skills:
 Excellent project management skills
 Research methodologies – research design and data collection and analysis – both
quantitative and qualitative
 Interpersonal and human relations skills
 Effective verbal and written communication to gain cooperation of regulators, facilities
personnel, faculty, and staff and includes individual and group presentations
 Understanding/interpretation of contractual language regarding scope of work
 Proficiency in use of a personal computer and current software applications including but not
limited to internet/communications activities and Microsoft Office Suite (Word, Access, Excel,
PowerPoint, and email)
 Web site development and maintenance
 Creative problem solving and analytical skills (critical thinking)
Ability to:
 Utilize equipment/instrumentation to measure physical and chemical stressors
 Develop and present effective training on occupational safety and health topics
 Respond in a professional manner to incident calls and requests for assistance from staff,
faculty, and students
 Apply safety and health mitigation and control options to local circumstances
 Manage, prioritize, and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Work with diverse populations and understand and appreciate diversity in the workplace
 Assess risks and hazards and make effective recommendations for action and correction
 Interpret, apply and explain applicable laws, codes, regulations and guidelines
 Prepare clear and concise reports, correspondence and other written materials
 Contribute effectively to the accomplishment of organization’s safety goals, objectives and
activities
 Establish and maintain effective work relationships utilizing conflict resolution and group
process techniques when necessary with varying levels of management and professionals
 Travel, on occasion, throughout the state to fulfill responsibilities at off-campus locations and
to meet with staff in Reno
Position Description -
UNSOM-ICS EH&S Officer
Page 5
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Directors, Department Chairs,
and Other Administrators
Faculty, Staff and Students
BCN Risk/Workers
Compensation staff
Office of Sponsored Projects
Administration
Facilities Maintenance Services
Division
External
Regulators (OSHA,
Environmental Protection
Agency, Clark County Health
Department, etc.)
Reason for Contact
To discuss the technical aspects of the safety programs and any
employee concerns that have been communicated to EH&S; to
complete safety inspections of operations and make
recommendations to improve safety; to develop programs; to
provide safety training
To assess workplace hazards and provide training and technical
materials; to provide consultative services, develop a plan of
action to resolve safety issues, and ensure compliance and
conduct inspections
To collaborate with on issues and training and to ensure
compliance with governmental and university regulations and
requirements
To consult on workplace biohazard safety issues during research
projects
To discuss building and environmental issues for problem
resolution
Reason for Contact
To facilitate regulatory visits and provide information
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of
professional experience in the area of occupational safety and health
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None