Item 3.B-September 13, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Beth Padovan
Position #(s): 10680
Current Title:) Coordinator, Budget and Personnel (CABNR)
Current Range: 3
(JCC:67157)
Department: College of Agriculture and Biotechnology College/Division: Provost’s Office
and Natural Resources (CABNR)
Account #(s): 1106-152-0001 and 1101-150-0003
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
(X ) Title Change, Proposed Title: Fiscal and Human Resources Officer (CABNR)
(X) Proposed Reassignment from Range 3
to Range 4
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
__________________
Date
____________________________________________________________
Director/Chair/Dean
Ron Pardini
Interim Dean, CABNR
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton
Date
Vice Provost, Faculty affairs
__________________
Action Approved by the Provost/President (Completed by Faculty HR):
67442 Range:
4
Pos #(s): 10680
JCC:
EEO: 3D
Eff: 9/1/2013
Approved Title: Fiscal and Human Resources Officer (CABNR)
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Fiscal and Human Resources Officer (CABNR)
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Fiscal and Human Resources Officer is responsible for the financial management, human
resources, and budgetary development functions of the College of Agriculture, Biotechnology and
Natural Resources (CABNR) and the Nevada Agricultural Experiment Station (NAES). The position is
responsible for budgets from State and Federal sources and includes management of Hatch, MultiState, McIntire Stennis and Animal Health programs of the United States Department of Agriculture
(USDA) which CABNR receives through the University of Nevada, Reno’s land grant status. CABNR
has three departments, six field laboratories, a Genomics Center and a USDA regulated meat
processing facility.
The Fiscal and Human Resources Officer is responsible for the financial and budgetary functions of
the field laboratories self-supporting budgets and for the review and approval of all grant and contract
proposals for CABNR. Individual is responsible for any special grants. The Fiscal & Human
Resources Officer acts as appointing authority for classified employees and recommending authority
for academic and administrative faculty. Individual is responsible for the Human Resources functions
for faculty and classified employees and for supervision of the Dean’s accounting staff. The position
reports to the Dean, CABNR.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
50% - Budget and Accounts Management
 Plan, develop, implement and manage budgets for CABNR and NAES which includes federal,
state, multi-state, federal formula funded projects, self-supporting endeavors and grant funded
projects
 For all funding sources: plan, develop and/or review and approve annual budget; supervise
accounts maintenance function; prepare reports and financial statements; ensure compliance
with wide variety of regulations; analyze data, evaluate findings and prepare
recommendations; provide consultation to Dean, Associate Dean, Assistant Director of NAES,
principal investigators and all CABNR staff on proposal and budget development
 For self-supporting projects, (e.g., Genomics Lab, meat processing plant, field labs, etc.): In
addition to #2 bullet above: manage cash flow; evaluate recharge rates and recommend
changes
 For federal-funded formula projects: In addition to #2 bullet above, manage all administrative
phases of project including grant application; budget development; draw-down of funds;
determination of fund allocation; calculate and ensure compliance with cost share and cost
match; participate in project presentations; calculate and ensure compliance for cost share
and cost match functions
 (Note: University Office of Sponsored Projects (OSP) does not provide oversight or
administration of these projects)
 For grant funds: collaborate with staff and faculty in preparation of grant and contract
proposals; review and approve all grant and contract proposals prior to submission to OSP;
oversee calculation of and ensure compliance with cost share and cost match functions
Position Description – Fiscal and Human Resources Officer (CABNR)
Page 3
25% - Fiscal Operations Management
 Contribute to and participate in strategic planning and decision making efforts of current and
future CABNR programs
 Participate in annual and on-going strategic planning for the college
 Develop and utilize operational metrics for all aspects of CABNR planning and growth
 Develop and implement Memoranda of Understanding (MOU) and contracts for CABNR and
NAES
 Review all leases and coordinate implementation
 Develop and implement new course fee requests in collaboration with Associate Dean
 Make projections and develop course of action to effectively utilize CABNR resources
 Conduct mandatory audits and prepare required reports
 Monitor, evaluate and recommend improvements for internal policies and procedures
25% - Human Resource Management/NAES Civil Rights
 Manage all aspects (recruitment, hiring, compensation, employee relations, performance) of
classified staff human resources; designated Appointing Authority for all actions
 Manage all aspects of academic and administrative faculty human resources; designated
Recommending Authority for all actions
 Manage and maintain position control for all CABNR and NAES hard and soft money positions
 Supervise the accounting staff in the Dean’s Office – Program officer and Assistant Fiscal
officer; review and provide feedback and approve all Classified evaluations in CABNR
 Provide consultation to all CABNR staff on human resource rules, procedures and policies;
ensure compliance
 Develop, monitor and ensure compliance with internal procedures and policies, as well as
NAES Title VI Civil Right Program; identify opportunities for efficiencies and develop methods
for implementation
 Review all CABNR e-Search submissions as the Dean’s representative; review Search
committee makeups, position descriptions before posting, offer letters, etc.
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Delegated authority for this position flows from the Dean/Director. The individual works in consultation
with, but with high latitude of independence in decision-making, the Dean/Director and with other
University offices on decisions associated with the position.
Impact:
Decisions and judgments impact how effectively resources are utilized which directly impacts the
effectiveness of teaching, research, and outreach and goals and objectives of CABNR/NAES and on
the financial condition of CABNR/NAES. Decisions and judgments made in dealing directly with USDA
could impact federal funding received by the University as a whole. Decisions and judgments made
regarding human resource issues avoid potential large liabilities for the University. Employees are
impacted by decisions and actions that affect their employment and benefits. Proper decisions
regarding the expenditure, recording and reporting of grant funds and state appropriated funds,
including federal funds received under the Hatch Act, directly affect future funding for CABNR/NAES.
The accountability of CABNR/NAES affects the image and reputation of the University.
Position Description – Fiscal and Human Resources Officer (CABNR)
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Generally accepted accounting principles and practices, especially relating to fund and
government accounting and budgeting and sound financial and personnel management
principles, policies and practices
 Regulations for Hatch, Multi-State and McIntire-Stennis programs of USDA, as well as OMB A21 and OMB A-110 as they relate to the management and expenditure of federal funds
 Higher education and state regulations which affect fiscal and personnel actions
 Position classification and performance evaluation principles
 Higher education environment
 State classified personnel system
Skills:
 Strong verbal and written communication
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and Outlook)
 Time management and organizational skills
 Supervisory skills
 Strong customer service skills
Ability to:
 Interact effectively and develop credibility and rapport with administrators, department chairs,
faculty, administrative staff and other employees at all levels of responsibility and with outside
agency personnel
 Analyze procedures, design and implement changes to improve efficiency, provide fiscal
controls and follow through to achieve desired results
 Work independently and exercise sound judgment, tact, diplomacy, initiative, creativity and
reason
 Maintain confidentiality of information
 Research issues/situations, develop and provide solutions, make appropriate decisions, and
implement solutions; bring concerns to management
 Be sensitive to cultural and ethnic diversity issues
 Maintain professional business and work ethics and standards
 Manage or administer one or more complex departments/programs composed of diverse
activities and substantial numbers of personnel
 Translate university goals and/or policies into operational plans and procedures through the
administration of diverse functions or programs
 Manage resources effectively and efficiently
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Administrators, faculty and staff
within CANBR/NAES
Reason for Contact
Act as primary financial and personnel resource to provide
services, initiate changes and resolve problems often unique to
CABNR/NAES
Position Description – Fiscal and Human Resources Officer (CABNR)
Administrators and staff of
Provost Office, Controller’s
Office, Office of Sponsored
Projects, Internal Audit,
BCN/UNR HR Personnel,
Graduate School, Budget and
Analysis, Purchasing, Facility
Services, , Risk Management,
UNR Foundation
University of Nevada
Cooperative Extension (UNCE)
Colleges and Administrative
Departments
External
Other land-grant institutions and
regional and federal agencies
Trustees
NAES Advisory Board and
Nevada Stakeholders
USDA, USDA – NIFA, USDA
Civil Rights Office and various
local, state and federal agencies
Page 5
To act as liaison to exchange information, develop and interpret
policies and procedures and resolve problems often unique to
CABNR/NAES
To act as liaison to exchange information, develop and interpret
policies and procedures and resolve problems; to discuss and
coordinate activities and programs
To serve as liaison for CABNR/NAES with administrators and staff
and to resolve problems and negotiate solutions
Reason for Contact
To act as liaison to exchange information, interpret policies and
procedures, resolve problems, initiate change and clarify issues
To submit annual reports to managing trustees and/or Universities
serving as coordinator for trusts and wills
To answer questions about NAES budgets, research activities and
field laboratories
To serve as liaison for CABNR/NAES with administrators and staff
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from an accredited institution with a major in accounting, business
or related field
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years, or a Master’s Degree and three years, of
professional experience to include experience in accounting, financial analysis,
personnel management, and methods of internal control
Preferred Licenses or Certifications: Certified Public Accountant
c.
Indicate any license or certificate required for this position.
None