Item 2.A-November 21, 2014
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
(JCC: )
Department:
Office of Academic Affairs
College/Division: University of Nevada
School of Medicine / VP, Health Science
Account #(s): 0000-000-0000
Action Proposed: (check all that apply)
( X ) New position: Proposed Range: 4
Proposed Title: Director, Office for Community Faculty
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( ) Line of Progression (show titles below)
Range:
JCC (Current
or new HR
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
__________________
Immediate Supervisor’s Signature Melissa Piasecki, Sr. Assoc Dean, Acad Affrs
Date
____________________________________________________________
__________________
Director/Chair/Dean Thomas Schwenk, Vice President, Health Sciences/Dean, UNSOM Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Stacy Burton, Vice Provost, Faculty Affairs
Date
Action Approved by the Provost/President (Completed by Faculty HR):
67633 Range:
4
Pos #(s):
JCC:
EEO: 3D
Eff: 11/1/2014
Approved Title: Director, Office for Community Faculty
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description - Director, Office for Community Faculty
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Director, Office for Community Faculty, serves as the leader of the Office for Community Faculty
(OCF). As a community-based medical school, it is vital that the University of Nevada School of
Medicine (UNSOM) maintain strong and productive relationships with the community physicians in
northern Nevada. The primary role of the Office of Community Faculty and the Director is to enhance
the positive relationship with community partners, while continuously seeking out new relationships
within the healthcare community to educate our learners. The Director and the OCF serve as the
primary contact for community faculty members for all issues pertinent to the partnership between an
individual physician or a group practice and the University of Nevada School of Medicine and acts as
a steward to maintain the relationship. The Director works closely with the Assistant/Associate Deans
for Graduate Medical Education and Medical Education as well as has frequent communication with
the block directors, clerkship and elective directors, and residency program directors and other faculty
to ensure the resources are appropriately utilized. The OCF resides in the Office of Academic Affairs
and the Director reports to the Senior Associate Dean for Academic Affairs.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
30% - Support of Community Faculty
 Serve as a one-stop resource for all needs a community faculty member may have including
academic appointments and access to School of Medicine resources including, but not limited
to the medical library and continuing medical education
 Solve problems for the community faculty member that relate to their role with the School of
Medicine or to ensure the problem is addressed by communicating directly with that
appropriate person/office. The director will provide regular and timely status updates to the
faculty member
 Create faculty needs assessments and identify primary needs of faculty; implement, or
recommend the implementation, of programs or activities in response to the data such as
trainings, access to resources, etc.
 Direct and oversee the development and maintenance of the Human Resource, library and
CME resources for the OCF
30% - Recruitment and Retention of Clinical Adjunct Faculty
 Actively research all new physicians and other potential faculty members who relocate to
northern Nevada and engage with them regarding teaching opportunities at and resources
available through the School of Medicine
 Assess levels of satisfaction with community faculty involvement with the School of Medicine,
measure and address needs
 Plan and organize the events that recognize the work of the community faculty in northern
Nevada, in collaboration with the Director of Events for the School of Medicine
 Create and facilitate delivery and evaluation of faculty development activities for community
faculty through coordination with the Office of Faculty Development and the Associate Dean
for Faculty Development
Position Description - Director, Office for Community Faculty
Page 3
20% - Allocation management of faculty to teaching, advising and research activities
 Develop and oversee the maintenance of a database of all educational and advising activities
in which community faculty participate
 Represent the missions of community faculty to ensure adequate focus on OCF with the
various missions of the medical school
 Promote teaching and volunteer opportunities to interested candidates and collaborate with
Block, Clerkship, Elective and Residency Directors, and Associate Deans for Medical
Education and Graduate Medical Education to find the appropriate placement
10% - Management and Administration
 Supervise faculty and/or classified staff member(s) to include hiring, work direction, work
review, training, performance evaluation and discipline
 Oversee office human resource activities for assigned staff
 Develop branding and marketing for the OCF
 Manage the budget of the OCF and ensure judicious use of resources
10% - Management of Faculty Appointments and Evaluations for Community Faculty
 Coordinate all adjunct clinical faculty appointments for physicians and others in northern
Nevada; oversee the maintenance of the related database
 Troubleshoot and solve all problems that arise during the adjunct faculty appointment process
 Work directly with UNSOM and BCN Human Resources to ensure all necessary
documentation is available for the timely processing of faculty appointments and renewals
 Develop an annual evaluation process for community faculty to provide feedback and support
of the community faculty in their academic development
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Director has a significant level of responsibility and freedom to ensure that the recruitment and
retention of community faculty for all the missions of the School of Medicine is accomplished. The
individual takes the lead role in building and maintaining rapport with community faculty in order to
make assessments and decisions. The Director is a highly visible position within the UNSOM and
physician community in Northern Nevada and is responsible for communicating the priorities and
expectations of UNSOM to the adjunct clinical faculty. The position consults with Associate Deans as
needed, however, is given substantial freedom to engage with and problem solve for all issues related
to community faculty. The individual consults on long-term mission and goal planning of the unit and
on budget development for accomplishment of goals.
Impact:
The position is responsible for recruitment and retention of adjunct faculty for a number of medical
student and resident training programs which are at the core of medical education. If the Director is
unable to recruit the required number of faculty or is unable to create a solid preceptor base to ensure
reliability, the program would fail and this could significantly affect all levels of success for students,
departments, UNSOM and the University. As a community-based medical school, the University of
Nevada School of Medicine relies on the community faculty for student and resident education,
therefore failure to maintain an adequate faculty roster could threaten the mission of the School of
Medicine.
Position Description - Director, Office for Community Faculty
Page 4
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Graduate and Undergraduate medical education
 Curriculum and teaching methods
 Adult learning theory
 Principles of community based health professions
 Hospital regulations and certification processes
 Planning and marketing of educational programs
 Health education, medical/health related working environments
 Academic and other support services available to students in higher education institution
 Community-based medical education programs
 Accreditation standards of the LCME and ACGME
Skills:
 Excellent interpersonal skills for interacting with students, medical school faculty/staff,
community physicians, the physician office staff, and hospital administrators and staff
 Excellent verbal and written communication and management skills for supervising staff
 Proficiency in computer and software applications skills, including but not limited to Microsoft
Office Suite (Word, Access, Excel, PowerPoint, Outlook) and University system software
(PeopleSoft, Webcampus Learn, One45, New Innovations, Digital Measures, MyNevada,
SharePoint, Survey Tools)
 Excellent organizational, time and personnel management
 Conflict resolution skills
 Cultural competency
 Online search engines
 Research methods
Ability to:
 Maintain confidentiality of sensitive information
 Develop credibility and sustain effective relationships with faculty, staff, colleagues, community
members, private and public sector constituents in an increasingly diverse environment
 Maintain professional business and work ethics and standards
 Manage, prioritize and complete multiple projects/tasks in an efficient and timely manner while
maintaining focus on organizational goals
 Coordinate, organize and implement programs
 Understand and interpret formalized policies, guidelines, rules and regulations
 Work independently and as a collaborative team member
 Travel throughout Northern Nevada
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Department Chairs, Associate
Deans, Residency, Clerkship,
Course and Block Directors
Reason for Contact
To coordinate needs assessment for and delivery of curricular cocurricular, and faculty development activities
Position Description - Director, Office for Community Faculty
Human Resources
Page 5
Director and staff of Medical
Library
Director of Events
To develop and maintain faculty status for community faculty,
create and track annual evaluations
To coordinate Continuing Medical Education events for community
faculty
To access coordinate of access to and maintenance of library
resources
To coordinate community faculty appreciation and CME events
External
Hospital Administrators, Medical
providers, provider support staff
Reason for Contact
To establish and maintain relationships with community hospital
and physician partners
Office of CME
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years or Master’s Degree and three years of experience in
community or educational engagement programs
Preferred Licenses or Certifications: none
c.
Indicate any license or certificate required for this position.
Driver’s license and no travel restrictions