POSITION DESCRIPTION QUESTIONNAIRE
ADMINISTRATIVE FACULTY
ALL INFORMATION MUST BE PROVIDED. INCOMPLETE FORMS WILL BE RETURNED TO DEPARTMENT.
QUESTIONS? CALL UNR Faculty Human Resources at 784-6082.
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INSTRUCTIONS: PDQ and Org Chart must be sent to marshag@unr.edu for initial review BEFORE routing.
1. Complete form, sign, and submit to immediate supervisor;
2. Supervisor (chair/director/dean)– review, approve, sign, forward to vice president or vice provost;
3. Pres/Vice Pres/Vice Prov - approve, sign, forward to Placement Committee (c/o UNR HR, M/S 238);
4. Placement Committee recommends administrative salary range and title & forwards to Provost.
5. Approval letters are then sent from HR with final stamped PDQ to Vice President, Dean or Director and
supervisor for PAF/Terms preparation.
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Incumbents’ Name (if applicable):
Position #:
Current Title:
Current Range:
Department: Finance and Budget (Dean’s Office)
College/Division: University of Nevada
School of Medicine
Action Proposed: (check all that apply)
( X ) New position : Proposed Range:
5
Proposed Title:
Controller, University of Nevada School of Medicine
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
Employee’s Signature
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
Immediate Supervisor’s Signature
Date
Director/Chair/Dean John McDonald
Vice President, Health Science/Dean, UNSOM
Approved for Salary Placement Committee review.
Date
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Interim Executive Vice President & Provost
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code:
CUPA Code:
Job Class Code:
Exempt: Yes or No
Range:
Effective Date:
Title Approved:
_____________________________________________________________________________
Employee’s Signature (Sign & send to HR for personnel file)
Revised: 8/1/2007
Date
Position Description – Controller, University of Nevada School of Medicine
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Controller oversees the daily fiscal activity for the University of Nevada School of Medicine
(UNSOM) for the Chief Financial Officer (CFO) including managing and implementing the financial
and related analytical support functions of UNSOM and the direction for the daily financial operations
of the Physician Practice Plans: Medschool Associates South (MSAS), Nevada Family Practice
Residency Program (NFPRP) and Medschool Associates North (MSAN). Inherent in this
responsibility is ensuring the physicians’ offices operate in a financially sound, best practices manner,
while ensuring compliance with the University of Nevada, Reno (UNR) financial policies. The
Controller provides leadership, direction and administrative expertise in the financial aspects of clinical
and non-clinical activities. The Controller provides significant input to the CFO in evaluating financial
opportunities and improvements and assists in developing recommendations to improve the overall
financial health of the school. The Controller is responsible for reporting periodically on the results of
financial operations and financial analysis for all school departments (clinical, basic science and
administration).
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
65% - Fiscal Management – Assists and advises the CFO in the fiscal operations of the academic
departments, academic centers, administrative units and the practice plans
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Oversee and direct all accounting, treasury, insurance, tax and audit related activities pertinent
to the day to day clinical operations, academic departments, administrative departments and
other units as identified
Prepare and maintain all UNSOM fiscal records and reports
Determine appropriate handling and approval of all financial transactions
In collaboration with the CFO make recommendations regarding the accounting of reserves,
assets and expenditures
Develop, document and communicate accounting policies and procedures to ensure
compliance with all University policy, federal and state regulations and tax laws and to honor
restrictions on applicable sources
Develop and maintain an internal control system to ensure accuracy and timeliness of all
billings and appropriate follow up to ensure timely receipt/write off of outstanding receivables
and other appropriate policy, procedure, regulation and laws
Serve as principal contact for external constituencies such as bans and auditors
Oversee preparation of all practice plan financial statements, management discussion and
analysis portion of the statements for the annual audit and data required for the 401(k) and
Worker’s Compensation audit
Serve as a resource to the departments, chairs and administrative area for appropriate
accounting policies and processes; communicate all necessary information in a timely manner
Serve as a key management representative for third party payors and hospital executives
Work closely with UNSOM’s CFO and the Chief Operating Officer (COO) on strategic
initiatives for the school and practice plan as the primary source for financial data to assess
impact of decisions
Oversee appropriate allocation of faculty salaries and space costs to the practice plans
Collaborate with the Budget Group to prepare the practice plan and school budgets
Manage and control of the Dean’s resources and commitments
Position Description – Controller, University of Nevada School of Medicine
Page 3
20% - Financial Reporting – Develop a summary and comprehensive financial package to timely
inform the Dean and senior management on the fiscal status of the school and practice plan.
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Prepare and present the monthly financial results of the practice plans to each of the
respective practice plan boards
Develop a comprehensive financial package to provide a fiscal status of the practice plans and
all other accounts, programs, centers, departments and UNSOM
In collaboration with the Budget Group, develop sound allocation of resources methodology
As requested, compile, analyze and report on data which will impact financial decisions
Respond to requests for data from external sources. This includes but is not limited to Liaison
Committee on Medical Education (LCME), Association of American Medical Colleges (AAMC)
and Medical Group Management Association (MGMA)
Meet periodically with Chairs to review any necessary financial matters or provide
opportunities for savings and to ensure reports are meeting their business needs
15% - Administrative & Supervisory
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Meet regularly with department administrators and staff to ensure on-going communication of
financial matters
Meet regularly with direct reports and provide timely and complete performance evaluations.
Provide staff guidance and support as needed to affect a unit which is focused on customer
service
Encourage professional development opportunities
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
The Controller is responsible for the management of all day-to-day fiscal operations pertaining to the
UNSOM-UNR and the appropriate use of its financial resources. Decisions and judgments made by
the Controller have significant impact on the financial condition of UNSOM. Timeliness, accuracy and
degree of analysis required are essential to the financial well being of the School.
Incomplete, untimely or inaccurate information will negatively impact the financial and operational
aspects of UNSOM.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity &
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Large, complex health care delivery systems operating within an academic environment
 Managed health care arrangements, contractual requirements and health care trends and
regulations
 Higher education policies and procedures on allowable use of funding sources
 Clinical medical practices from a financial aspect
 General and fund accounting concepts
 Compliance and internal controls
 Resource allocation
Position Description – Controller, University of Nevada School of Medicine
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Skills:
 Strong financial and quantitative analysis and reporting skills. Analyze procedures; design and
implement changes to effect a more effective and efficient
 Appropriate computer software
 Documenting fiscal policies and processes to communicate the financial practices within the
school of medicine (considering appropriate University policy and state regulations)
 Strong verbal and written communication skills to effectively communicate with senior
management, academic physicians, faculty and staff and senior level administrators of
hospitals, health insurers, referring physician groups and other external parties
 Human resources supervision/management
Ability to:
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Work independently yet also as a part of the management team
Understand the educational objectives, academic medical programs, clinical service mission
and the research initiatives and the role each plays within the medical school setting
Work with concepts, ambiguity and complexity comfortably
Motivate /develop staff so as to bring out the best in people
Work well with people of varying levels of authority in multiple organizations
Learn new systems, develop fiscal policy and champion change
Deliver clear, persuasive financial presentations to a variety of clients
Establish and maintain effective relationships with “customers” and gain their trust and respect
Orchestrate multiple activities simultaneously in a dynamic environment
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Chief Financial Officer – Reports directly and acts on behalf of to carry out delegated duties and to
facilitate and maintain sound fiscal policy and implementation of such
UNSOM Department Chairs, Associate Deans and other administrative leaders – to coordinate the
daily fiscal activity and provide timely, appropriate and accurate financial information.
UNR Administration – to problem solve, negotiate and share information
Outside entities – to discuss insurance issues, billings, vendors, healthcare finance and regulatory
issues
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis or major in
accounting, finance, health care administration or business administration
Position Description – Controller, University of Nevada School of Medicine
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b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and five years as a controller or assistant controller in a large
complex organization
Preferred: A Certified Public Accountant (CPA) (or similar certification) or in the
process of obtaining
c.
Indicate any license or certificate required for this position.
None