SAMPLE INSTRUCTOR LETTER / E-MAIL FOR A STUDENT SEEKING
LANGUAGE SUBSTITUTION
(Departmental Letterhead if hardcopy letter)
Dear Academic Standards Board,
I am writing this letter on behalf of Student X who was in my
(language)
(course number) class
(term)
(year).
Student X attended class
, (regularly, etc.). S/he had
(#) of absences during the semester. After class s/he came/ did not come to my office
hours. I would assess this student’s effort in the class as ______________(Please
comment on any student effort to seek assistance of which you know about).
His/Her grades were as follows***:
(Please give a breakdown of grades):
ex.
participation
exam 1
exam 2
exam 3
final exam
88
66
70
68
56
This student’s capability for language learning is _______________________(Please
comment on the student’s capability for language learning in light of the effort the
student expended, and any other information that can help the Board members make a
decision.)
Sincerely,
Your name
Office Information
Telephone to reach you
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