DEPARTMENTAL
LETTERHEAD
TO BE USED
This is a template letter only and should be changed as necessary to reflect the circumstances of the individual case.
STRICTLY PRIVATE AND CONFIDENTIAL
[Add Name]
[Add address line 1]
[Add address line 2]
[Add address line 3]
[date Month Year]
[Add Post code]
Dear [Add Name]
[*Delete as appropriate]
Following our recent discussions, I am sorry to hear that you remain unwell and unable to attend
work due to ill health. As you have now been away from work, since <DATE>, I would like to
arrange a meeting to review your current situation, in line with our sickness absence management
policy. The meeting will be held <DATE/TIME/VENUE>.
[*Also present at this meeting will be
<Name/Designation> from Human Resources].
This meeting will be an opportunity to gain an understanding of your current health situation,
[*the likely duration of your absence,] your ability to [*attend work/carry out the full duties of
your role,] and how this can be supported.
I would be grateful if you could confirm your ability to attend this meeting. If it is not convenient
please contact me to rearrange a mutually convenient date and time. Also should you feel you
need any reasonable adjustments to facilitate your attendance please also raise these with me as
soon as possible.
Yours sincerely
<Name/Title of Manager>
<Department>