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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, MAY 21, 2012
VOLUME 43
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Michael A. Freeman
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
PRESIDING OFFICER:
.
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 8:32 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, May 21, 2012
Volume 43
Minutes of Regular Meeting of May 21, 2012
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy called the Committee of the Whole session to order at 6:30 p.m. She called on President
Shaink, who introduced Scott Jenkins, Vice-President, Student & Administrative Services, and Theresa
Stephens-Lock, Chief, Department of Public Safety. Vice-President Jenkins and Chief Lock delivered a
presentation on the evolution of the College’s approach to establishing, recruiting, and retaining a fully
staffed, quality police and public safety staff. They discussed the organization and staffing of the
department, and the department’s goal to create a safe environment for the campus and the surrounding
community. Vice-President Jenkins explained the full-time/part-time structure, and showed a comparison
to other community colleges.
Mr. Jenkins and Chief Lock also announce the formation of the Law Enforcement Regional Training
Academy (LERTA), and provided an overview of the benefits of having LERTA at the College.
After a brief question and answer session, Chair Croudy adjourned the session at 7:22 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
Secretary Joseph moved that the agenda be adopted. Treasurer Koegel seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who once again called on Vice-President Jenkins. Mr. Jenkins
introduced Softball Coach Rod Studaker, who presented members of the team as well as Assistant Coach
Dan Cunningham, and reported on their season, which included winning the NJCAA District H
Championship, and placing ninth in the NJCAA National Tournament. A brief photo opportunity with the
Board followed.
President Shaink then called on Larry Gawthrop, Chief Financial Officer, who delivered a presentation on
recent state legislation that, if passed, would eliminate personal property tax assessments on business. Mr.
Gawthrop provided a detailed analysis on the legislation and the potential impact on the College in the form
of a significant loss of revenue.
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V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
VICE-CHAIR SNELL MOVED THAT THE REGULAR MEETING MINUTES OF APRIL 23, 2012
BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of April 23, 2012.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on May 16, 2012. Notes from that meeting appear as
Attachment B.
2. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee
met on May 16, 2012. Notes from that meeting appear as Attachment A.
Other Reports:
1. AACC Annual Convention (Snell): Vice-Chair Snell and Dr. Amy Fugate, Vice-President,
Academic Affairs gave a brief report on the AACC Annual Conference.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY SECRETARY JOSEPH, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.41 (Treasurer’s Report for April 2012).
ALL PRESENT VOTED AYE. MOTION PASSED.
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Individual Items:
Chair Croudy called for a motion to approve Item 1.42, Managed Print Services – Bid Award.
MOVED BY TRUSTEE FARIS, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE ITEM 1.42.
Chair Croudy called for a vote on Item 1.42.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.43, Chemical Storage and Prep Room Renovation.
MOVED BY VICE-CHAIR SNELL, SECONDED BY SECRETARY JOSEPH THAT THE BOARD
APPROVE ITEM 1.43.
Chair Croudy called for a vote on Item 1.43.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.44, Approval of Collective Bargaining Agreements for
S&M, Professional-Technical, M&O, and Administrative Support Units.
MOVED BY VICE-CHAIR SNELL, SECONDED BY SECRETARY JOSEPH THAT THE BOARD
APPROVE ITEM 1.44.
Chair Croudy called for a vote on Item 1.44.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink distributed the Executive Summary, and called on Mark Kennedy,
Chief Human Resources Officer, who introduced new employee Kirk Yaros. Dr. Shaink announced several
upcoming dates, including the Mott Middle College Graduation, the Special Committee of the Whole
session on June 11, the MCCA Summer Workshop, and the committee and regular Board meetings for
June. He thanked Vice-President Jenkins and Chief Lock for their workshop presentation, and commended
the student-athletes for their tremendous accomplishments. Finally, Dr. Shaink thanked Mr. Gawthrop for
providing a thorough analysis on the personal property tax legislation and the potential impact it will have
on the College, should it be made into law.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.11):
Trustee Freeman had no comments.
Treasurer Koegel had no comments.
Vice-Chair Snell described all the presentations as outstanding.
Secretary Joseph commended the evening’s reports and the accomplishments of the student-athletes.
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Trustee Faris commented on a good Board meeting, including the presentations.
Trustee Turner echoed all the previous compliments regarding the evening.
Chair Croudy said how pleased she was that all the Board members and the audience were in attendance
and made aware of the great strides and accomplishments made by everyone at the College, highlighting the
presentations, the work that went into bargaining, and even those who helped make the Mott, Motown, and
More Lip Sync Show a success. Chair Croudy also commented on how much she appreciated the support
from her fellow Trustees.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:32 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, May 16, 2012, 4:00 p.m., CM1017
Present: Joseph, Faris, Turner
The meeting was called to order at 4:00 p.m. by Trustee Joseph.
Pre-Audit Communication – Rehmann Robson
Larry Gawthrop, Chief Financial Officer, introduced Stacie Kwaiser and Paula Bedford of Rehmann
Robson, who were in attendance to provide the first of what will be an annual pre-audit communication to
the Board. Ms. Kwaiser explained that, as per auditing standards, Rehmann Robson must communicate to
the Board their responsibilities as auditors, and provide an overview of the timing and scope of the audit.
They further explained their focus on specific material accounts of the College, a review of College federal
awards, and the testing of internal controls.
Consent Agenda
Treasurer’s Report for April 2012: Mr. Gawthrop detailed the Treasurer’s Report for April 2012, reporting
that total revenues for the period ended March 31 were approximately $67.6 million, representing 88.6% of
the annual budget, which is 1.0% lower than last year at this time. Expenditures year-to-date were at $56.7
million, representing 73% of the annual budget. Tuition and fee revenues were $38.2 million, and property
taxes were $17.7 million.
A discussion ensued regarding pending state legislation to eliminate personal property taxes for businesses,
and potential actions by the Board in response to the legislation’s impact on the College should it become
law. Mr. Gawthrop will be making a presentation on this subject at Monday’s meeting. Trustee Faris
suggested that Board consideration on how to respond to the legislation be incorporated into their budget
process review next month.
Individual Items
Managed Print Services – Bid Award: A copy of the resolution was included for review. Dr. Amy Fugate,
Vice-President, Academic Affairs, gave information on the resolution, which will be presented for Board
approval at Monday’s meeting.
Chemical Storage and Prep Room Renovation: A copy of the resolution was included for review. Dr.
Fugate gave information on the resolution, which will be presented for Board approval at Monday’s
meeting.
Approval of Collective Bargaining Agreements for S&M, Professional-Technical, and M&O Units: A copy
of the resolution was included for review. Mark Kennedy, Chief Human Resources Officer, gave
information and background on the resolution, which will be presented for Board approval at Monday’s
meeting.
Other
Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for May 2012.
Trustee Joseph adjourned the meeting at 5:46 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, May 16, 2012, 12:00 p.m., CM1019
Present: Koegel, Snell
Absent: Freeman
The meeting was called to order at 12:02 p.m. by Trustee Koegel.
Pre-Audit Communication – Rehmann Robson
Larry Gawthrop, Chief Financial Officer, introduced Stacie Kwaiser and Paula Bedford of Rehmann
Robson, who were in attendance to provide the first of what will be an annual pre-audit communication to
the Board. Ms. Kwaiser explained that, as per auditing standards, Rehmann Robson must communicate to
the Board their responsibilities as auditors, and provide an overview of the timing and scope of the audit.
They further explained their focus on specific material accounts of the College, a review of College federal
awards, and the testing of internal controls.
Consent Agenda
Treasurer’s Report for April 2012: Mr. Gawthrop detailed the Treasurer’s Report for April 2012, reporting
that total revenues for the period ended March 31 were approximately $67.6 million, representing 88.6% of
the annual budget, which is 1.0% lower than last year at this time. Expenditures year-to-date were at $56.7
million, representing 73% of the annual budget. Tuition and fee revenues were $38.2 million, and property
taxes were $17.7 million.
A discussion ensued regarding pending state legislation to eliminate personal property taxes for businesses,
and potential actions by the Board in response to the legislation’s impact on the College should it become
law. Mr. Gawthrop will be making a presentation on this subject at Monday’s meeting.
Individual Items
Managed Print Services – Bid Award: A copy of the resolution was included for review. Dr. Amy Fugate,
Vice-President, Academic Affairs, and Cheryl Bassett, Chief Technology Officer, gave information on the
resolution, which will be presented for Board approval at Monday’s meeting.
Chemical Storage and Prep Room Renovation: A copy of the resolution was included for review. Dr.
Fugate gave information on the resolution, which will be presented for Board approval at Monday’s
meeting.
Approval of Collective Bargaining Agreements for S&M, Professional-Technical, and M&O Units: A copy
of the resolution was included for review. Mark Kennedy, Chief Human Resources Officer, gave
information and background on the resolution, which will be presented for Board approval at Monday’s
meeting.
Other
Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for May 2012.
Trustee Koegel adjourned the meeting at 1:16 p.m.