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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, OCTOBER 22, 2012
VOLUME 44
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Michael A. Freeman
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 8:47p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, October 22, 2012
Volume 44
Minutes of Regular Meeting of October 22, 2012
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy called the Committee of the Whole Session to order at 6:30 p.m. She called on President
Shaink, who introduced Scott Jenkins, Vice-President, Student & Administrative Services. Mr. Jenkins in
turn introduced Theresa Stephens-Lock, Chief, Public Safety Department, and Troy Boquette, Interim
Dean, Student Services. Chief Lock described the College’s and her department’s layered approach to
campus safety, involving officers and volunteers. She also gave a summary of the federal Clery Act and its
requirements for reporting crime statistics, as well as Public Safety Department initiatives including
community policing, emergency operations, and health and medical services.
Dean Boquette described the partnership between Public Safety and Student Services, highlighting faculty
and staff training on dealing with disruptive behavior, as well as compliance with the Student Code of
Conduct. Mr. Boquette gave an overview of the Code, citing examples of prohibited conduct, and the
process for incident investigation.
Following a brief question and answer session, Chair Croudy closed the Committee of the Whole Session at
7:23 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
Vice-Chair Snell moved that the agenda be adopted. Trustee Faris seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who introduced Larry Gawthrop, Chief Financial Officer, who
delivered a presentation regarding the College’s credit rating by Standard & Poor’s. He provided an
overview of credit ratings, explaining how they are used and why they are needed. Mr. Gawthrop also
discussed bond refunding, and the potential savings to residents of the College District, should it be
approved by the Board.
President Shaink then called on Dr. Amy Fugate, Vice-President, Academic Affairs, who introduced Mary
Cusack, Dean, Fine Arts and Social Sciences Division, and Fine Arts Assistant Professors Dr. Townes Miller
and Jim Shurter. Dr. Fugate, Dean Cusack, Dr. Miller, and Mr. Shurter discussed the new Associate Degree
in Fine Arts and the recent event officially launching the program. They explained how the AFA provides a
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clear cut pathway to graduation, and how it provides for collaborations with Mott Middle College and other
local entities. They also highlighted the participation by many musicians, partner universities, and other
organizations during the launch party, and announced upcoming events.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
TREASURER KOEGEL MOVED THAT THE REGULAR MEETING MINUTES OF SEPTEMBER
24, 2012 BE APPROVED. VICE-CHAIR SNELL SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of September 24, 2012.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee
met on October 17, 2012. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on October 17, 2012. Notes from that meeting appear as
Attachment B.
Other Reports:
1. MCCA Autumn Meeting (Shaink): President Shaink gave a brief report on the MCCA
Autumn Meeting, which took place October 4-5 at Delta College.
2. ACCT Leadership Conference (Croudy, Joseph, Turner, Shaink): Chair Croudy, along with
Trustee Turner, Secretary Joseph, and President Shaink gave a brief report on the ACCT
Leadership Conference, held October 10-13 in Boston, MA. Chair Croudy announced that
Trustee Turner had been elected to the ACCT Board of Directors, and also acknowledged
Lisa Poma, Executive Assistant, Office of the President & Board of Trustees, who received
the ACCT’s Professional Board Staff Award for the Central Region.
IX. UNFINISHED BUSINESS
There was no unfinished business.
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X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY VICE-CHAIR SNELL, SECONDED BY TRUSTEE FARIS THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.05, Treasurer’s Report for September 2012.
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy called for a motion to accept the first reading of Item 1.06, Amendments to Board Human
Resources Policies.
MOVED BY SECRETARY JOSEPH, SECONDED BY TRUSTEE FARIS THAT THE BOARD
ACCEPT THE FIRST READING OF ITEM 1.06.
Chair Croudy called for a vote to accept the first reading on Item 1.06.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.07, Resolution to Authorize the Issuance of Refunding
Bonds Not to Exceed $7,500,000.
MOVED BY TRUSTEE FREEMAN, SECONDED BY TRUSTEE FARIS THAT THE BOARD
APPROVE ITEM 1.07.
Chair Croudy called for a vote on Item 1.07.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink distributed the Executive Summary, and called on Mark Kennedy,
Chief Human Resources Officer, who introduced new employees William Avery, Jill Eaton, and Allen
Milostan.
Dr. Shaink announced upcoming dates, including the Board committee and regular meeting dates for
November. He then called on Vice-President Jenkins, who announced the upcoming Veteran Celebration
and Awareness event, and distributed the Winter Athletics schedule. Vice-President Jenkins also announced
that the Women’s Volleyball team won the conference championship and would be present at next month’s
Board meeting to be recognized. Ms. Poma added the IMA Foundation Community Salute to President
Shaink, taking place on October 25, Dr. Fugate announced the Ballenger Lecture Series on November 1,
featuring Daymond John, a internationally renowned businessman who is also featured on the television
series Shark Tank.
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XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.03):
Trustee Freeman congratulated Trustee Turner for his election to the ACCT Board of Directors, and Ms.
Poma for her award. He also thanked the Fine Arts faculty for their presentation and hard work in
developing and creation of the AFA degree.
Treasurer Koegel had no comments.
Secretary Joseph congratulated Trustee Turner and Ms. Poma, and praised the unique and positive dynamic
among Board members. She also discussed her involvement with the Joining Forces organization and the
Michigan Women’s Commission, and the desire of both groups to hold a meeting locally in the near future.
Vice-Chair Snell mentioned how appreciative he was of the bond refunding and the recent Fraud Risk
investigation and its results, describing as a proactive step on the part of the College. He thanked all the
evening’s presenters, and congratulated Trustee Turner and Ms. Poma.
Trustee Faris congratulated Trustee Turner and Ms. Poma and commended the AFA team.
Trustee Turner commented on the College’s presence and reputation at the ACCT conference, and praised
the evening’s presenters, including Chief Lock and Dean Boquette, who also conducted a workshop at the
conference. He mentioned how many of the ideas and concepts he heard about at the conference have
already been implemented here at the College. He praised the College for its commitment to student
success, and said how happy he is to serve with his fellow Trustees.
Chair Croudy thanked President Shaink, Board Attorney James Delaney, and everyone at the College for all
that they do, commending everyone for always working together in an inclusive fashion.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:47 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, October 17, 2012, 4:00 p.m., CM1017
Present: Joseph, Faris, Turner
The meeting was called to order at 4:03 p.m. by Trustee Joseph.
Consent Agenda
Treasurer’s Report for September 2012: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report
for September 2012, reporting that total revenues for the period ended September 30 were approximately $20.4
million, representing 26.5% of the annual budget, which is 4% lower than last year at this time. Expenditures yearto-date were at $14.2 million, representing 18.5% of the annual budget. Tuition and fee revenues were $14.5
million, and property taxes were $5.1 million.
Mr. Gawthrop then gave a summary report on the fraud risk assessment performed recently on the College.
Individual Items
Resolution to Authorize the Issuance of Refunding Bonds Not to Exceed $7,500,000: A copy of the resolution
was included for review. The resolution will be presented for Board approval at Monday’s meeting.
Amendment to Board Human Resources Policies – First Reading: A copy of the resolution, as well as a
supplemental document showing proposed changes, was included for review. Kristi Dawley, Human Resources
Supervisor, provided background and rationale. The resolution will be presented for a first reading at Monday’s
meeting.
Other
Staffing Transaction Report: Ms. Dawley presented the Staffing Transaction Report for October 2012.
Trustee Joseph adjourned the meeting at 5:17 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, October 17, 2012, 12:00 p.m., CM1019
Present: Koegel, Freeman, Snell
The meeting was called to order at 12:01 p.m. by Trustee Koegel.
Consent Agenda
Treasurer’s Report for September 2012: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report
for September 2012, reporting that total revenues for the period ended September 30 were approximately $20.4
million, representing 26.5% of the annual budget, which is 4% lower than last year at this time. Expenditures yearto-date were at $14.2 million, representing 18.5% of the annual budget. Tuition and fee revenues were $14.5
million, and property taxes were $5.1 million.
Mr. Gawthrop then gave a summary report on the fraud risk assessment performed recently on the College.
Individual Items
Resolution to Authorize the Issuance of Refunding Bonds Not to Exceed $7,500,000: A copy of the resolution
was included for review. The resolution will be presented for Board approval at Monday’s meeting.
Amendment to Board Human Resources Policies – First Reading: A copy of the resolution, as well as a
supplemental document showing proposed changes, was included for review. Kristi Dawley, Human Resources
Supervisor, provided background and rationale. The resolution will be presented for a first reading at Monday’s
meeting.
Other
Staffing Transaction Report: Ms. Dawley presented the Staffing Transaction Report for October 2012.
Trustee Koegel adjourned the meeting at 12:58 p.m.