149
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, JUNE 25, 2012
VOLUME 43
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
Michael A. Freeman
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 8:40 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, June 25, 2012
Volume 43
Minutes of Regular Meeting of June 25, 2012
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy began the Committee of the Whole Session by calling on President Shaink, who introduced
Larry Gawthrop, Chief Financial Officer. Mr. Gawthrop explained that he would be delivering a detailed
overview of the 2011-2012 final amended budgets and the proposed budget for 2012-2013 during the
regular meeting, but for now wished to explain that, as per Board suggestion, the proposed outstate tuition
rate for 2013 was being adjusted to reflect that the College does not receive revenue from property taxes or
state aid from outstate students.
President Shaink then called on Scott Jenkins, Vice-President, Student & Administrative Services, who
introduced Chris Engle, Registrar, Christine Von Fintel, Operations Coordinator, Records and Registration,
and Jamiee McClelland, Veterans Service Representative. Mr. Engle and Ms. McClelland gave an overview
on the College’s Veterans Resource Center, highlighting the College’s history providing services and
resources to student veterans, pointing out Ms. Von Fintel’s role and reputation throughout the state as a
pioneer in this area. Mr. Engle and Ms. McClelland discussed the different functions of the office, and the
different tuition assistance and aid programs available to student veterans. They showcased web-based
communications, outreach and networking methods, and announced upcoming events geared toward
student veterans.
After brief question and answer session, Chair Croudy adjourned the session at 7:19 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
Trustee Faris moved that the agenda be adopted. Treasurer Koegel seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who then called on Vice-President Jenkins. Mr. Jenkins
introduced Men’s Golf Coach Rick Austin. Coach Austin presented members of the team as well as
Assistant Coach Jeff Knox, and reported on their season, which included placing second at the Michigan
Community College Athletic Association championship and finishing eighth in the National Junior College
Athletic Association District 2 tournament. A brief photo opportunity with the Board followed.
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Dr. Shaink again called on Vice-President Jenkins, who re-introduced Mr. Engle, Ms. Von Fintel, and Ms.
McClelland. Mr. Engle and Ms. McClelland provided a summarized version of their Committee of the
Whole session presentation, highlighting the College’s Veterans Resource Center and some of the services it
provides, and also giving information on upcoming events. Vice-President Jenkins called up Domingo
Berlanga of the American GI Forum, who was in the audience, who made brief remarks along with
Yacquelin Vargas, Michigan GI Forum Queen.
President Shaink then called on Mr. Gawthrop to deliver a brief presentation on both the 2011-2012 Final
Amended Budgets and the 2012-2013 Proposed Budgets. Mr. Gawthrop provided an overview of both
budgets, referencing the reports given to the Board at the committee meetings and the June 11, 2012 Special
Committee of the Whole session. Mr. Gawthrop provided information on 2011-2012 revenues and
expenditures, including tuition and fee revenue, as well as decreases in property taxes and state
appropriations. In discussing the proposed 2012-2013 budget, Mr. Gawthrop highlighted Board policies
related to the budget, as well as bonds, capital funding, and asset management, among other issues. He also
presented a seven-year forecast, along with key assumptions made from the forecast.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
SECRETARY JOSEPH MOVED THAT THE REGULAR MEETING MINUTES OF MAY 21, 2012
BE APPROVED. VICE-CHAIR SNELL SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of May 21, 2012.
ALL PRESENT VOTED AYE. MOTION PASSED.
SECRETARY JOSEPH MOVED THAT THE SPECIAL COMMITTEE OF THE WHOLE MINUTES
OF JUNE 11, 2012 BE APPROVED. VICE-CHAIR SNELL SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of June 11, 2012.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee
met on June 20, 2012. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on June 20, 2012. Notes from that meeting appear as
Attachment B.
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IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY VICE-CHAIR SNELL, SECONDED BY TRUSTEE FARIS THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.45 (Treasurer’s Report for May 2012), Item
1.46 (Adoption of Property Tax Millage Rates for 2012-2013), Item 1.47 (New Certificate Program – Health
Information Technology – Post Degree Certificate), and Item 1.48 (Approval of Regular Meeting Dates for
2012-2013).
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy called for public comments regarding the proposed 2012-2013 Operating Budget. There were
none.
Chair Croudy called for a motion to approve Item 1.49, 2011-2012 Final Amended Budgets.
MOVED BY SECRETARY JOSEPH, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE ITEM 1.49.
Chair Croudy called for a vote on Item 1.49.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.50, 2013 Tuition and Fees.
MOVED BY VICE-CHAIR SNELL, SECONDED BY SECRETARY JOSEPH THAT THE BOARD
APPROVE ITEM 1.50.
Chair Croudy called for a vote on Item 1.50.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.51, 2012-2013 Budgets for Adoption.
MOVED BY VICE-CHAIR SNELL, SECONDED BY TREASURER KOEGEL THAT THE BOARD
APPROVE ITEM 1.51.
Chair Croudy called for a vote on Item 1.51.
ALL PRESENT VOTED AYE. MOTION PASSED.
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Chair Croudy called for a motion to approve Item 1.52, New Associate Degree – Associate in Fine Arts.
MOVED BY TRUSTEE FARIS, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE ITEM 1.52.
Chair Croudy called for a vote on Item 1.52.
ALL PRESENT VOTED AYE. MOTION PASSED.
Chair Croudy called for a motion to approve Item 1.53, Approval of Collective Bargaining Agreement for
Public Safety Officers Unit.
MOVED BY SECRETARY JOSEPH, SECONDED BYVICE-CHAIR SNELL THAT THE BOARD
APPROVE ITEM 1.53.
Chair Croudy called for a vote on Item 1.53.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink distributed the Executive Summary, and called on Mark Kennedy,
Chief Human Resources Officer, who introduced new employees Amy Sweeny, Mark Dougher, Mike
Cieslinski, Brian Rasmussen, Rick Besson, Walter Greenhill, Terrance Coon, and Mitch Brown. Theresa
Stephens-Lock, MCC Chief of Police, spoke on behalf of new officers Besson, Greenhill, Coon, and Brown.
Chair Croudy mentioned that Chief Lock and Vice-President Jenkins would be presenting a workshop on
public safety at the next Association of Community College Trustees (ACCT) convention. Dr. Shaink
announced several upcoming dates, including the Michigan Community College Association (MCCA)
Summer Workshop, as well as committee and regular meetings for August. He congratulated Treasurer
Koegel for receiving the “Service Above Self” award from the Flint Rotary Club, and Chair Croudy for
receiving the Paul Harris Rotary Fellow award, also from Flint Rotary.
President Shaink thanked all of the evening’s presenters, congratulated the student-athletes, and said how
blessed he was to have such a committed Board with which to work.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.12):
Vice-Chair Snell commented on all the wonderful things happening at the College and commended Mr.
Gawthrop and Vice-President Jenkins, as well as their staffs, for all their hard work.
Trustee Faris mentioned that she received highly positive feedback from friends in the Clio community who
were treated to a performance by the College’s Jazz Combo at a recent community event.
Trustee Turner congratulated the Golf team for their years of continued success, thanked all of the
evening’s presenters, and welcomed the new hires, as well Ms. Vargas for attending. He also acknowledged
the tough decisions Board members must make at times.
Treasurer Koegel had no comments.
Secretary Joseph congratulated her fellow Rotarians on their recent awards, and thanked all the presenters.
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Chair Croudy invited James Delaney, Board Delaney to make comments. Mr. Delaney commented on all
the hard work that goes into creating the College’s budget and commended all those involved.
Chair Croudy thanked everyone at the College for all that they do to make the Board look good. She also
praised her fellow Board members for all they do as a team.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:40 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, June 20, 2012, 4:00 p.m., CM1017
Present: Joseph, Faris, Turner
The meeting was called to order at 4:07 p.m. by Trustee Joseph.
Chemical Storage and Prep Room Renovation Update
Larry Koehler, Executive Director, Physical Plant, and Amanda Krok, Assistant Director, Physical Plant,
were in attendance to brief the Committee on a price differential from what the Board approved at the May
2012 meeting in the bid involving the Chemical Storage and Prep Room Renovation. Mr. Koehler
explained the reasons for the differential, adding that while no Board action was required, Management
wanted to share this information with the committee.
Mr. Koehler also gave a report on the power outage that affected the Curtice-Mott building earlier in the
week, and its current status.
Consent Agenda
Treasurer’s Report for May 2012: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report
for May 2012, reporting that total revenues for the period ended March 31 were approximately $69.7
million, representing 91.2% of the annual budget, which is 1.3% lower than last year at this time.
Expenditures year-to-date were at $62.7 million, representing 80.8% of the annual budget. Tuition and fee
revenues were $38.8 million, and property taxes were $17.8 million.
Adoption of Property Tax Millage Rates for 2012-2013: Mr. Gawthrop provided background and rationale
on the resolution, to be voted for approval by the Board on Monday.
New Certificate Program – Health Information Technology – Post Degree Certificate: Dr. Steve Robinson,
Executive Dean, Planning, Research, and Quality, provided background and rationale on the resolution, to
be voted for approval by the Board on Monday.
Approval of Regular Meeting Dates for 2012-2013: A copy of the resolution, containing the proposed
dates, was provided for review.
Individual Items
2011-2012 Final Amended Budgets and 2012-2013 Budgets for Adoption: Mr. Gawthrop provided a
narrative of both budget resolutions. He will give a more detailed report on both budgets during Monday’s
Committee of the Whole as well a truncated version during Special Presentations.
2013 Tuition and Fees: Mr. Gawthrop provided background and rationale on the resolution, to be voted for
approval by the Board on Monday.
There was discussion regarding tuition for outstate residents.
New Associate Degree – Associate in Fine Arts: A copy of the resolution was included for review. Dr.
Robinson gave information and background on the resolution, which will be presented for Board approval
at Monday’s meeting.
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Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for June 2012.
Mr. Kennedy also briefed the committee on the possibility that a resolution recommending approval of a
new labor agreement with the Public Safety bargaining unit could be added at the last minute. He explained
that voting by the membership is underway.
Trustee Joseph adjourned the meeting at 6:31 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, June 20, 2012, 12:00 p.m., CM1019
Present: Koegel, Snell
Absent: Freeman
The meeting was called to order at 12:00 p.m. by Trustee Koegel.
Chemical Storage and Prep Room Renovation Update
Larry Koehler, Executive Director, Physical Plant, and Amanda Krok, Assistant Director, Physical Plant,
were in attendance to brief the Committee on a price differential from what the Board approved at the May
2012 meeting in the bid involving the Chemical Storage and Prep Room Renovation. Mr. Koehler
explained the reasons for the differential, adding that while no Board action was required, Management
wanted to share this information with the committee.
Consent Agenda
Treasurer’s Report for May 2012: Larry Gawthrop, Chief Financial Officer, detailed the Treasurer’s Report
for May 2012, reporting that total revenues for the period ended March 31 were approximately $69.7
million, representing 91.2% of the annual budget, which is 1.3% lower than last year at this time.
Expenditures year-to-date were at $62.7 million, representing 80.8% of the annual budget. Tuition and fee
revenues were $38.8 million, and property taxes were $17.8 million.
Adoption of Property Tax Millage Rates for 2012-2013: Mr. Gawthrop provided background and rationale
on the resolution, to be voted for approval by the Board on Monday.
New Certificate Program – Health Information Technology – Post Degree Certificate: Dr. Steve Robinson,
Executive Dean, Planning, Research, and Quality, provided background and rationale on the resolution, to
be voted for approval by the Board on Monday.
Approval of Regular Meeting Dates for 2012-2013: A copy of the resolution, containing the proposed
dates, was provided for review.
Individual Items
2011-2012 Final Amended Budgets and 2012-2013 Budgets for Adoption: Mr. Gawthrop provided a
narrative of both budget resolutions, as well as a presentation regarding the 2012-2013 proposed budgets.
He will give a more detailed report on both budgets during Monday’s Committee of the Whole as well a
truncated version during Special Presentations.
2013 Tuition and Fees: Mr. Gawthrop provided background and rationale on the resolution, to be voted for
approval by the Board on Monday.
New Associate Degree – Associate in Fine Arts: A copy of the resolution was included for review. Dr.
Robinson gave information and background on the resolution, which will be presented for Board approval
at Monday’s meeting.
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Other
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for June 2012.
Mr. Kennedy also briefed the committee on the possibility that a resolution recommending approval of a
new labor agreement with the Public Safety bargaining unit could be added at the last minute. He explained
that voting by the membership is underway.
Trustee Koegel adjourned the meeting at 1:22 p.m.