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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, AUGUST 22, 2011
VOLUME 43
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Michael A. Freeman
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 8:30 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, August 22, 2011
Volume 43
Minutes of Regular Meeting of August 22, 2011
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy began the Committee of the Whole Session by calling on President Shaink, who introduced
Scott Jenkins, Vice-President for Student & Administrative Services, Thomas Crampton, Executive Dean,
Regional Technology Initiatives, and Larry Gawthrop, Chief Financial Officer. Vice-President Jenkins,
Dean Crampton, and Mr. Gawthrop provided a detailed overview of the Michigan New Jobs Training
Program, focusing on the current agreement with General Motors (to be presented to the Board for
approval during the Regular meeting).
Vice-President Jenkins gave an overview and historical background of the program, and explained the role
community colleges play within it. Dean Crampton described the funding and training processes, business
partner responsibilities, and the program’s regional economic development benefits. Mr. Gawthrop
explained the financial process, including the use of non-general obligation bonds. He also discussed
several financial concerns that were evident during the program’s inception and have been consequently
addressed.
Mr. Gawthrop also recognized Mike Cieslinski, Resource Coordinator, Student & Administrative Services,
and Kim Brown, Administrative Assistant, Accounting Department, for their work in helping develop the
agreement with General Motors.
Following a brief question and answer session, the workshop concluded at 7:12 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30 p.m.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
Vice-Chair Snell moved that the agenda be adopted. Trustee Faris seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who introduced Dean Crampton, who gave a summary of the
Michigan New Jobs Training Program Agreement between the College and General Motors.
President Shaink then called on Dr. Amy Fugate, Vice-President of Academic Affairs, who gave a report on
the publication of Career Focus magazine, which was recently sent via U.S. mail to residents of the College
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District. Dr. Fugate explained how the magazine’s content highlights several of the College’s career
programs and/or changes to programs, and how the magazine serves as an effective recruiting tool. Dr.
Fugate also recognized Michael Kelly, Executive Director, Public Information and Marketing, for his
assistance with the magazine’s publication and distribution.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
Chair Croudy recited the guidelines for Comments From the Public for the audience’s benefit.
MCC student L.C. McClanahan of Clio addressed the Board regarding the Gold Card program.
Roger Tyyska of Flint, representing the Buick Club of America, Buicktown Chapter, addressed the Board
regarding the proposed elimination of the College’s Auto Body program.
MCC student Mark Coggins of Otisville addressed the Board regarding the proposed elimination of the
College’s Auto Body program.
MCC student Bob Gaffney of Clio addressed the Board regarding the proposed elimination of the College’s
Auto Body program.
MCC student Michael Reed of Flint addressed the Board regarding the proposed elimination of the
College’s Auto Body program.
MCC student Kevin Kinsey of Montrose addressed the Board regarding the proposed elimination of the
College’s Auto Body program.
VII. APPROVAL OF MINUTES
SECRETARY JOSEPH MOVED THAT THE REGULAR MEETING MINUTES OF JUNE 27, 2011
BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of June 27, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
VICE-CHAIR SNELL MOVED THAT THE SPECIAL RE-ORGANIZATIONAL MEETING
MINUTES OF JULY 13, 2011 BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of July 13, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
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VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee
met on August 17, 2011. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on August 17, 2011. Notes from that meeting appear as
Attachment B.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY SECRETARY JOSEPH, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Croudy called for a vote on the Consent Agenda, Item 1.12, Treasurer’s Report for July 2011, and
Item 1.13, Resolution to Approve Naming Request.
ALL PRESENT VOTED AYE. MOTION PASSED.
Individual Items:
Chair Croudy asked Secretary Joseph to read Item 1.14 aloud.
Secretary Joseph read the resolution.
Chair Croudy called for a motion to approve Item 1.14, Michigan New Jobs Training Program Agreement.
MOVED BY SECRETARY JOSEPH, SECONDED BY VICE-CHAIR SNELL THAT ITEM 1.14 BE
APPROVED.
Chair Croudy called for the vote on Item 1.14.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink thanked Vice-President Jenkins, Mr. Gawthrop, and Dean Crampton
for their workshop presentation, and thanked Vice-President Fugate for her presentation on Career Focus
magazine. He distributed the Executive Summary and highlighted upcoming dates, including the 9/11
Memorial Ceremony, Riegle Community Service Awards, and the Board Committee and Regular Meeting
dates for September. Dr. Shaink also thanked the members of the audience for voicing their concerns to
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the Board.
President Shaink called on Dr. Fugate, who introduced new employee Joi-Hannah Callahan.
Dr. Shaink then asked Lennetta Coney, President, Foundation for MCC, to give a report on upcoming
FMCC sponsored/co-sponsored events. Ms. Coney announced a walkathon sponsored by The Links, Inc.,
an organization with whom former Trustee Celia Turner had been active with, and in whose memory the
walkathon is dedicated.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.02):
Trustee Turner thanked the members of the Administration for giving him orientation sessions this past
week, and thanked the members of the audience for their comments.
Trustee Faris thanked the workshop presenters, adding that the New Jobs Training Program is a step in the
right direction toward job creation. She thanked Dr. Fugate and Mr. Kelly for their work on Career Focus,
and thanked audience members for their comments.
Vice-Chair Snell commented on the MNJTP presentation and agreement with GM, and on Career Focus. He
welcomed Ms. Hannah, and remarked on the upcoming 9/11 Memorial Ceremony. He also commented on
the Auto Body program.
Trustee Joseph echoed the previous comments on the MNJTP and thanked the members of the audience
for their remarks.
Treasurer Koegel had no comments.
Trustee Freeman also thanked the members of the Administration for giving him orientation session this
past week, and commented on the remarks from the audience members regarding the Auto Body program.
Trustee Freeman then congratulated his friend, MCC Faculty member Kim Owens, on her twin sons who
were recently born.
Chair Croudy thanked everyone for attending the meeting and invited them to attend all future meetings.
She commented how she appreciated her fellow Board members and their contributions, and thanked all of
the evening’s presenters.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:30 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Wednesday, August 17, 2011, 4:00 p.m., CM 1019
Present: Joseph, Faris, Turner
The meeting was called to order at 4:01 p.m. by Trustee Joseph.
Pre-Audit Communication – Plante Moran
Larry Gawthrop, Chief Financial Officer, introduced Paul Edwards and Jon Lamb of Plante Moran, who
were in attendance to provide their annual pre-audit communication to the Board. Mr. Edwards and Mr.
Lamb explained that, as per auditing standards, they must communicate to the Board their responsibilities as
auditors, and provide an overview of the timing and scope of the audit. They further explained their focus
on specific material accounts of the College, a review of College federal awards, and the testing of internal
controls.
Consent Agenda
Treasurer’s Report for July 2011: Mr. Gawthrop detailed the Treasurer’s Report for July 2011, reporting that
total revenues for the period ended July 31 were approximately $11.7 million, representing 15.2% of the
annual budget, which is 1.6% higher than last year at this time. Expenditures year-to-date were at $4.3
million, representing 5.5% of the annual budget. Tuition and fee revenues were $11.2 million, and property
taxes were $359 thousand.
Resolution to Approve Naming Requests: A copy of the resolution was included for review. President
Shaink provided background and rationale for the resolution, which will be presented Monday as part of the
Consent Agenda.
Individual Items
Michigan New Jobs Training Program Agreement: A copy of the resolution was included for review. Scott
Jenkins, Vice President for Student & Administrative Services, provided background and rational for the
resolution, which will be presented to the Board for approval on Monday.
Other Items
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for August 2011.
Trustee Joseph adjourned the meeting at 5:35 p.m.
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ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Wednesday, August 17, 2011, 12:00 p.m., CM 1019
Present: Koegel, Freeman, Snell
The meeting was called to order at 12:02 p.m. by Trustee Snell.
Pre-Audit Communication – Plante Moran
Larry Gawthrop, Chief Financial Officer, introduced Paul Edwards and Jon Lamb of Plante Moran, who
were in attendance to provide their annual pre-audit communication to the Board. Mr. Edwards and Mr.
Lamb explained that, as per auditing standards, they must communicate to the Board their responsibilities as
auditors, and provide an overview of the timing and scope of the audit. They further explained their focus
on specific material accounts of the College, a review of College federal awards, and the testing of internal
controls.
Consent Agenda
Treasurer’s Report for July 2011: Mr. Gawthrop detailed the Treasurer’s Report for July 2011, reporting that
total revenues for the period ended July 31 were approximately $11.7 million, representing 15.2% of the
annual budget, which is 1.6% higher than last year at this time. Expenditures year-to-date were at $4.3
million, representing 5.5% of the annual budget. Tuition and fee revenues were $11.2 million, and property
taxes were $359 thousand.
Resolution to Approve Naming Requests: A copy of the resolution was included for review. President
Shaink provided background and rationale for the resolution, which will be presented Monday as part of the
Consent Agenda.
Individual Items
Michigan New Jobs Training Program Agreement: A copy of the resolution was included for review. Scott
Jenkins, Vice President for Student & Administrative Services, provided background and rational for the
resolution, which will be presented to the Board for approval on Monday.
Other Items
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for August 2011.
Trustee Koegel adjourned the meeting at 1:36 p.m.