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65 BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE OFFICIAL MINUTES OF REGULAR MEETING, NOVEMBER 26, 2012 VOLUME 44 SCHEDULED MEETING: 7:30 p.m. BOARD CONFERENCE ROOM: Room 1301 Regional Technology Center TRUSTEES PRESENT: Lenore Croudy Pamela M. Faris (excused self from meeting at 7:55 p.m.) Michael A. Freeman Sally Shaheen Joseph Albert J. Koegel John L. Snell, Jr. Rafael C. Turner TRUSTEES ABSENT: PRESIDING OFFICER: Lenore Croudy, Chairperson Regular Board Meeting: 7:30 p.m. to 8:29 p.m. Certified As Correct: ___________________________________ Lenore Croudy, Chairperson __________________________________ Sally Shaheen Joseph, Secretary 65a BOARD OF TRUSTEES CHARLES STEWART MOTT COMMUNITY COLLEGE Regular Meeting, November 26, 2012 Volume 44 Minutes of Regular Meeting of November 26, 2012 COMMITTEE OF THE WHOLE SESSION: Chair Croudy called the Committee of the Whole Session to order at 6:30 p.m. She called on President Shaink, who introduced Dr. Amy Fugate, Vice-President, Academic Affairs. Dr. Fugate introduced a video presentation made by Dr. Steve Robinson, Executive Dean, Planning, Research, and Quality, regarding the College’s Strategic Plan for 2013-2018. Dr. Robinson provided an overview of the Plan and its evolution over the years, highlighting overarching goals and enabling objectives. He explained the planning process, including the receipt of feedback from partner programs as well as local and community input. Dean Robinson then detailed the changes from the previous Plan. Following a brief question and answer session, Chair Croudy closed the Committee of the Whole Session at 7:28 p.m. I. CALL TO ORDER: Chair Croudy called the meeting to order at 7:30 p.m. II. ADDITIONS TO THE AGENDA There were no additions to the agenda. III. ADOPTION OF AGENDA SECRETARY JOSEPH MOVED THAT THE AGENDA BE ADOPTED. TRUSTEE FARIS SECONDED THE MOTION. ALL PRESENT VOTED AYE. MOTION PASSED. IV. SPECIAL PRESENTATIONS Chair Croudy called on President Shaink, who introduced Scott Jenkins, Vice-President, Student & Administrative Services. Vice-President Jenkins, along with Athletics Director Tom Healey, introduced the coaches and members of the MCC Women’s Volleyball Team, whom this year won the MCCAA Eastern Conference Championship for the first time in the school’s history. Mr. Jenkins and Mr. Healey also introduced the coaches and members of the Men’s and Women’s Cross Country teams, both of whom had a tremendous season on both the regional and national levels, including Matt Proctor and Mayce Varacalli, who won the men’s and women’s regional championships, respectively. Also highlighted was the cumulative academic success of all the teams. Tony Alexander, President, Bruin Club of Genesee was also acknowledged for the Club’s continued support of the College and its student athletes. Following brief remarks from some of the coaches and student athletes, brief photo opportunities were held. 65b Dr. Shaink then called on Larry Gawthrop, Chief Financial Officer, who introduced Stacie Kwaiser and Paula Bedford of Rehmann Robson. Ms. Kwaiser and Ms. Bedford provided a brief report on the College’s audit, detailing basic financial statements, assets, revenues, and expenditures. They stated that the College received a clean audit. V. COMMUNICATIONS There were no communications. VI. COMMENTS FROM THE PUBLIC Dr. Beverly Bliesath of Goodrich addressed the Board regarding College business practices. VII. APPROVAL OF MINUTES SECRETARY JOSEPH MOVED THAT THE REGULAR MEETING MINUTES OF OCTOBER 22, 2012, AND THE SPECIAL MEETING MINUTES OF OCTOBER 29, 2012, BE APPROVED. VICECHAIR SNELL SECONDED THE MOTION. Chair Croudy called for a vote to approve the minutes of October 22, 2012 and October 29, 2012. ALL PRESENT VOTED AYE. MOTION PASSED. VIII. INFORMATIONAL REPORTS Acceptance of Standing Board Committee Reports: 1. Personnel (Joseph, Faris, Turner): Secretary Joseph reported that the Personnel Committee met on November 19, 2012. Minutes from that meeting appear as Attachment A. 2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the Finance/Audit Committee met on November 19, 2012. Minutes from that meeting appear as Attachment B. IX. UNFINISHED BUSINESS Chair Croudy called for a motion to approve Item 1.06, Amendments to Board Human Resources Policies. MOVED BY VICE-CHAIR SNELL, SECONDED BY TRUSTEE FREEMAN THAT THE BOARD APPROVE ITEM 1.06. Chair Croudy called for a vote to approve Item 1.06. ALL PRESENT VOTED AYE. MOTION PASSED. 65c X. NEW BUSINESS Consent Agenda: Chair Croudy called for a motion to approve the Consent Agenda. MOVED BY TRUSTEE FREEMAN, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD APPROVE THE CONSENT AGENDA. Chair Croudy called for a vote on the Consent Agenda, Item 1.09 (Treasurer’s Report for October 2012), Item 1.10 (Receiving of Audit for FY 2011-2012), and Item 1.11(New Certificate Program – Early Childhood Education Certificate). ALL PRESENT VOTED AYE. MOTION PASSED. Individual Items: There were no Individual Items. XI. ADMINISTRATIVE ITEMS President’s Report: President Shaink distributed the Executive Summary, and called on Mark Kennedy, Chief Human Resources Officer, who introduced new employees Deborah Potts and Sue Stutzman. Dr. Shaink announced upcoming dates, including the Board committee and regular meeting dates for December. He thanked Dr. Fugate and Dr. Robinson for their presentation, and also thanked and congratulated Vice-President Jenkins, the coaches, and all the student athletes for their successes both in and out of the classroom. Finally, President Shaink announced the 2007 and 2008 MCC Men’s Basketball Teams were being inducted into the Greater Flint Area Sports Hall of Fame that weekend. XII. MISCELLANEOUS BUSINESS COMMENTS FROM BOARD MEMBERS (Item 4.04): Trustee Turner congratulated the efforts all faculty, staff, and administrators, as well as the athletic and academic success of the student athletes. Vice-Chair Snell praised the AQIP process and the Strategic Plan, citing the tremendous progress made by the College. He also said how impressed he was by the academic success of the student athletes, and commended the work on the audit. Trustee Freeman commended the innovative, informative, and entertaining nature of the Strategic Plan presentation. Treasurer Koegel had no comments. Secretary Joseph commented on how impressed she is by the work that is done at the College, and said how honored she was to serve as a Trustee. She commended the focus on academics first and winning second as far as the student athletes are concerned, and commended the work on the Strategic Plan. 65d Chair Croudy allowed for Board Attorney Jim Delaney to provide comments; Mr. Delaney thanked the Board for being given the opportunity to be photographed with the stellar student athletes, and commented on the Strategic Plan and the audit. Chair Croudy thanked President Shaink for all he and his staff does, and encouraged everyone to attend a basketball game and see the teams in action. She thanked the President for his inclusive nature and commented on the recent retirement announcement made by the Superintendent of Flint Schools. XIII. There was no Executive Session. EXECUTIVE SESSION XIV. ADJOURNMENT Chair Croudy declared the meeting adjourned at 8:29 p.m. Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees. A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are available for public viewing/listening in the Mott Library, main campus. 65e ATTACHMENT A PERSONNEL COMMITTEE Monday, November 19, 2012, 4:00 p.m., CM1017 Present: Joseph, Faris, Turner The meeting was called to order at 4:03 p.m. by Trustee Joseph. FY 2010-2011 Audit Report: Larry Gawthrop, Chief Financial Officer, introduced Stacie Kwaiser and Paula Bedford of Rehmann Robson, who provided an overview of their audit on the College. They reviewed documents containing the College’s financial statements, balance sheet, and federal awards. They also highlighted their formal audit letter, which indicated a positive result for the audit. Consent Agenda Treasurer’s Report for October 2012: Mr. Gawthrop detailed the Treasurer’s Report for October 2012, reporting that total revenues for the period ended October 31 were approximately $24.6 million, representing 32.1% of the annual budget, which is 2.7% lower than last year at this time. Expenditures year-to-date were at $20.1 million, representing 26.2% of the annual budget. Tuition and fee revenues were $14.7 million, and property taxes were $7.3 million. New Certificate Program – Early Childhood Certificate: A copy of the resolution was included for review. Dr. Amy Fugate, Vice-President, Academic Affairs, provided background and rationale for the resolution. Unfinished Business Amendment to Board Human Resources Policies: A copy of the resolution, as well as a supplemental document showing proposed changes, was included for review. Mark Kennedy, Chief Human Resources Officer, provided an overview of the changes made following the first reading. The resolution will be presented for Board approval at Monday’s meeting. Other Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for November 2012. Trustee Joseph adjourned the meeting at 5:41 p.m. 65f ATTACHMENT B FINANCE/AUDIT COMMITTEE Monday, November 19, 2012, 12:00 p.m., CM1019 Present: Koegel, Freeman, Snell The meeting was called to order at 12:03 p.m. by Trustee Koegel. FY 2010-2011 Audit Report: Larry Gawthrop, Chief Financial Officer, introduced Stacie Kwaiser and Paula Bedford of Rehmann Robson, who provided an overview of their audit on the College. They reviewed documents containing the College’s financial statements, balance sheet, and federal awards. They also highlighted their formal audit letter, which indicated a positive result for the audit. Consent Agenda Treasurer’s Report for October 2012: Mr. Gawthrop detailed the Treasurer’s Report for October 2012, reporting that total revenues for the period ended October 31 were approximately $24.6 million, representing 32.1% of the annual budget, which is 2.7% lower than last year at this time. Expenditures year-to-date were at $20.1 million, representing 26.2% of the annual budget. Tuition and fee revenues were $14.7 million, and property taxes were $7.3 million. New Certificate Program – Early Childhood Certificate: A copy of the resolution was included for review. Dr. Amy Fugate, Vice-President, Academic Affairs, provided background and rationale for the resolution. Unfinished Business Amendment to Board Human Resources Policies: A copy of the resolution, as well as a supplemental document showing proposed changes, was included for review. The resolution will be presented for Board approval at Monday’s meeting. Other Staffing Transaction Report: Mr. Kennedy presented the Staffing Transaction Report for November 2012. Trustee Koegel adjourned the meeting at 1:14 p.m.
