42
BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
OFFICIAL MINUTES OF REGULAR MEETING, NOVEMBER 28, 2011
VOLUME 43
SCHEDULED MEETING:
7:30 p.m.
BOARD CONFERENCE ROOM:
Room 1301
Regional Technology Center
TRUSTEES PRESENT:
Lenore Croudy
Pamela M. Faris
Sally Shaheen Joseph
Albert J. Koegel
John L. Snell, Jr.
Rafael C. Turner
TRUSTEES ABSENT:
Michael A. Freeman
PRESIDING OFFICER:
Lenore Croudy, Chairperson
Regular Board Meeting: 7:30 p.m. to 8:39 p.m.
Certified As Correct:
___________________________________
Lenore Croudy, Chairperson
__________________________________
Sally Shaheen Joseph, Secretary
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BOARD OF TRUSTEES
CHARLES STEWART MOTT COMMUNITY COLLEGE
Regular Meeting, November 28, 2011
Volume 43
Minutes of Regular Meeting of November 28, 2011
COMMITTEE OF THE WHOLE SESSION:
Chair Croudy began the Committee of the Whole Session at approximately 6:20 p.m. The session consisted
of a tour of the College’s Department of Public Safety main building, as well as the Department’s office of
Emergency Health Services and Emergency Operations. In addition to the tour, there was a demonstration
by members of the Department, along with members of the College’s Emergency Response Team.
Chair Croudy ended the Committee of the Whole session at approximately 7:18 p.m.
I. CALL TO ORDER:
Chair Croudy called the meeting to order at 7:30p.m. She introduced Ms. Vera Perry and Ms. Antoinette
Lockett, both of the Flint School Board, and community leader Mr. Lew Driskell, all of whom were in the
audience.
II. ADDITIONS TO THE AGENDA
There were no additions to the agenda.
III. ADOPTION OF AGENDA
Trustee Faris moved that the agenda be adopted. Vice-Chair Snell seconded the motion.
ALL PRESENT VOTED AYE. MOTION PASSED.
IV. SPECIAL PRESENTATIONS
Chair Croudy called on President Shaink, who introduced the members of the delegation from China, here
as part of the Vocational Education Leadership Training Program (VELT), sponsored by the American
Association of Community Colleges. Dr. Shaink explained that during their time here, the delegates would
be touring and getting briefed on various offices and departments of the College, and also meet with other
local educators. Mr. Yong Liu, President, Shanxi Engineering Vocational College, provided remarks (via
interpreter) on behalf of the delegation.
Dr. Shaink then called on Larry Gawthrop, Chief Financial Officer, who introduced Paul Edwards and Jon
Lamb of Plante Moran. Mr. Edwards and Mr. Lamb provided a brief report on the College’s audit, detailing
basic financial statements, assets, revenues, and expenditures. They stated that the College received a clean
audit.
President Shaink then called on Scott Jenkins, Vice-President, Student & Administrative Services, who gave
a brief Athletics update. Vice-President Jenkins and Tom Healey, Athletics Director, highlighted the men’s
and women’s cross-country teams, who both posted their best seasons to date. Representatives from both
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teams were in the audience along with Coach Winston Stoody, and were recognized for their
accomplishments.
V. COMMUNICATIONS
There were no communications.
VI. COMMENTS FROM THE PUBLIC
There were no comments from the public.
VII. APPROVAL OF MINUTES
SECRETARY JOSEPH MOVED THAT THE REGULAR MEETING MINUTES OF OCTOBER 24,
2011 BE APPROVED. TRUSTEE FARIS SECONDED THE MOTION.
Chair Croudy called for a vote to approve the minutes of October 24, 2011.
ALL PRESENT VOTED AYE. MOTION PASSED.
VIII. INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Faris, Turner): Trustee Faris reported that she and Chair Croudy met
on November 21, 2011. Notes from that meeting appear as Attachment A.
2. Finance/Audit (Koegel, Freeman, Snell): Treasurer Koegel reported that the
Finance/Audit Committee met on November 21, 2011. Notes from that meeting appear as
Attachment B.
IX. UNFINISHED BUSINESS
There was no unfinished business.
X. NEW BUSINESS
Consent Agenda:
Chair Croudy called for a motion to approve the Consent Agenda.
MOVED BY SECRETARY JOSEPH, SECONDED BY VICE-CHAIR SNELL THAT THE BOARD
APPROVE THE CONSENT AGENDA.
Chair Snell called for a vote on the Consent Agenda, Item 1.20 (Treasurer’s Report for October 2011) and
Item 1.21 (Receiving of Audit for FY 2010-2011).
ALL PRESENT VOTED AYE. MOTION PASSED.
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Individual Items:
Chair Croudy called for a motion to approve Item 1.22, Administrative Institutional Research and Support
Staff Renovation – Purchase Award.
MOVED BY TRUSTEE FARIS, SECONDED BY VICE-CHAIR SNELL THAT ITEM 1.22 BE
APPROVED.
Chair Croudy called for the vote on Item 1.22.
ALL PRESENT VOTED AYE. MOTION PASSED.
XI. ADMINISTRATIVE ITEMS
President’s Report: President Shaink submitted the Executive Summary and then called on Mark Kennedy,
Chief Human Resources Office, who introduced new employee Monica Taylor. Dr. Shaink reviewed
upcoming dates including the closing reception for the VELT delegation, Board committee and regular
meetings for December, and the Associate Degree in Nursing (ADN) Pinning Ceremony in January.
President Shaink thanked Mr. Gawthrop, Ms. Mason, and the Accounting Department for all their work on
the audit, and Vice-President Jenkins, Mr. Healy, and the student-athletes for the Athletics update. He then
called on Dr. Steve Robinson, Executive Dean, Planning, Research, & Quality, to provide an update on the
recent visit by representatives from the Higher Learning Commission.
Dr. Shaink called on Vice-President Jenkins again to talk about the College’s recent receiving of an
Outstanding Community Beautification Award, given by the Genesee Regional Chamber of Commerce.
Following that, he introduced Ms. Lennetta Coney, Executive Director, Foundation for MCC, who
discussed the upcoming dedication of the Media Arts lab, the annual Motown, Mott, & More Celebrity Lip
Sync show, and the concerted effort to reach out to more alumni.
Finally, President Shaink commended the Public Safety staff for all their outstanding work.
XII. MISCELLANEOUS BUSINESS
COMMENTS FROM BOARD MEMBERS (Item 4.05):
Trustee Turner commented on the excellent work by all those who organized and worked on the annual
Halloween Party, singling out the work during the party performed by former employee Alex Perry.
Trustee Faris commended the Public Safety Department for all they do, thanked Mr. Gawthrop and Mr.
Mason for their work, and congratulated the men’s and women’s cross country teams for their success.
Vice-Chair Snell praised Public Safety for their preparedness for all kinds of emergencies.
Secretary Joseph thanked the members of the VELT delegation for visiting the College, and the Public
Safety staff for all their work. She also thanked Trustee Faris and Chair Croudy for holding the Personnel
Committee meeting in her absence, and thanked Dean Robinson for his efforts. Finally, she said that the
beautification award was well-deserved, and praised the efforts of the Alumni Association.
Treasurer Koegel had no comments.
42d
Chair Croudy welcomed the VELT delegation and recognized Chief Lock for all her work. She thanked all
the evening’s presenters and commended the staff for all they do.
XIII.
EXECUTIVE SESSION
There was no Executive Session.
XIV. ADJOURNMENT
Chair Croudy declared the meeting adjourned at 8:39 p.m.
Minutes submitted by Michael Simon, Assistant Secretary, Mott Community College Board of Trustees.
A copy of the official meeting minutes and a compact disc recording of the meeting in its entirety are
available for public viewing/listening in the Mott Library, main campus.
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ATTACHMENT A
PERSONNEL COMMITTEE
Monday, November 21, 2011, 4:00 p.m., CM 1019
Present: Faris, Croudy
Absent: Joseph, Turner
The meeting was called to order at 4:01 p.m. by Trustee Faris.
FY 2010-2011 Audit Report: Ethel Mason, Director, Accounting, introduced Paul Edwards and Jon Lamb
of Plante Moran, who provided an overview of their audit on the College. They reviewed documents
containing the College’s financial statements, balance sheet, and federal awards. They also highlighted their
formal audit letter, which indicated a positive result for the audit.
Consent Agenda
Treasurer’s Report for October 2011: Ms. Mason detailed the Treasurer’s Report for October 2011,
reporting that total revenues for the period ended October 31 were approximately $26.4 million,
representing 34.4% of the annual budget, which is 1.3% higher than last year at this time. Expenditures
year-to-date were at $20.1 million, representing 25.7% of the annual budget. Tuition and fee revenues were
$16 million, and property taxes were $7.9 million.
Individual Items
Institutional Research and Support Staff Renovation – Purchase Award: A copy of the resolution was
included for review. Larry Koehler, Executive Director, Physical Plant, provided background information
on the resolution, and also provided artist renderings of the project. The resolution will be presented to the
Board for approval on Monday.
Other Items
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for November 2011.
Trustee Faris adjourned the meeting at 5:38 p.m.
42f
ATTACHMENT B
FINANCE/AUDIT COMMITTEE
Monday, November 21, 2011, 12:00 p.m., CM 1019
Present: Koegel, Freeman, Snell
The meeting was called to order at 12:01 p.m. by Trustee Koegel.
FY 2010-2011 Audit Report: Larry Gawthrop, Chief Financial Officer, introduced Paul Edwards and Jon
Lamb of Plante Moran, who provided an overview of their audit on the College. They reviewed documents
containing the College’s financial statements, balance sheet, and federal awards. They also highlighted their
formal audit letter, which indicated a positive result for the audit.
Consent Agenda
Treasurer’s Report for October 2011: Mr. Gawthrop detailed the Treasurer’s Report for October 2011,
reporting that total revenues for the period ended October 31 were approximately $26.4 million,
representing 34.4% of the annual budget, which is 1.3% higher than last year at this time. Expenditures
year-to-date were at $20.1 million, representing 25.7% of the annual budget. Tuition and fee revenues were
$16 million, and property taxes were $7.9 million.
Individual Items
Institutional Research and Support Staff Renovation – Purchase Award: A copy of the resolution was
included for review. Larry Koehler, Executive Director, Physical Plant, provided background information
on the resolution, and also provided artist renderings of the project. The resolution will be presented to the
Board for approval on Monday.
Other Items
Staffing Transaction Report: Mark Kennedy, Chief Human Resources Officer, presented the Staffing
Transaction Report for November 2011.
Trustee Koegel adjourned the meeting at 1:30 p.m.