UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– What’s the difference between sharing
and delegate access?
1. Document Information
Document Name
outlook2007-share-v-delegate-access.docx
Service
live@UCL (Calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
Summary of change
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
outlook2007-share-v-delegate-access.docx
Confidential
Page 1 of 2
UCL INFORMATION SERVICES DIVISION
IT FOR SLMS
Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Delegate access to your Calendar ....................................................................... 2
5
Sharing your Calendar ......................................................................................... 2
3 Introduction
This documentation explains the difference between giving delegate access to your
calendar and sharing your calendar in Outlook 2007 within the live@UCL service.
The most important difference between delegates and sharing has to do with the
Editor Delegate type.
4 Delegate access to your Calendar
If you make someone an Editor Delegate, you can make that person receive
meeting-related emails sent to you. When someone invites you to a meeting, both
you and the delegate receive the email invite. Your delegate can then accept or
decline the meeting on your behalf.
5 Sharing your Calendar
If you simply ”share” your Calendar with someone (even if you make that person an
Editor), he or she will not receive meeting-related emails sent to you. Depending on
the permissions you give them, you can allow that person to create meetings on your
behalf and make other changes to your Calendar, but you are responsible for
accepting and declining your own meeting requests.
outlook2007-share-v-delegate-access.docx
Confidential
Page 2 of 2