UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Calendar - Navigation
1. Document Information
Document Name
Outlook2007-calendar-navigation.docx
Service
live@UCL (Calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
Summary of change
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Navigating in calendar ......................................................................................... 2
5
4.1
Calendar button............................................................................................. 2
4.2
View by day, week or month ......................................................................... 3
4.3
Date Navigator in the Navigation pane .......................................................... 3
4.4
Navigation arrows ......................................................................................... 4
4.5
Appointment tabs .......................................................................................... 4
Changing the time scale ...................................................................................... 5
5.1
6
To increase or decrease the time interval ..................................................... 5
Set your work hours ............................................................................................. 6
6.1
To change your work hours ........................................................................... 6
3 Introduction
This document covers how to find your way around your calendar in Outlook 2007.
4 Navigating in calendar
4.1 Calendar button
There are various ways to navigate in Calendar, and different ways to view your
data.
Click on the Calendar button in the Navigation pane.
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4.2 View by day, week or month
You can choose to view by day, week (either a full week or working week) or month
by clicking on the appropriate button.
4.3 Date Navigator in the Navigation pane
You can use the date navigator to move forwards and back through the weeks and
months.
To advance the Date Navigator one month at a time, click on one of the triangles on
either side of the name of the month
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4.4 Navigation arrows
You can also use the navigation arrows that appear that the top of the calendar page
to move to the next or previous day, week or month (depending on the view that you
are currently working in).
4.5 Appointment tabs
Click on the Previous or Next Appointment tab (located vertically along the lefthanded edge of the calendar) to move to between appointments.
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Note: Navigation buttons are visible if there are no appointments displayed within the
current view area. If there's even one appointment, the buttons will be hidden.
5 Changing the time scale
By default, the time scale in Outlook is set to a 30 minute interval. You can increase
or decrease this to suit your needs.
5.1 To increase or decrease the time interval
1. Click on Calendar in the Navigation pane
2. Right click a blank area on the calendar grid
3. Click Other Settings
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4. In the Format Day/Week/Month View, change the Time scale as required
Your calendar will adjust to the new time scale.
6 Set your work hours
You can set your work hours so that other users do not book meetings with you
outside of your working hours.
It does not stop people from putting entries in your Calendar during your non-working
hours, but these are 'greyed out' giving a visual indicator of your working day.
6.1 To change your work hours
1. From the Tools menu, select Options...
2. Select Calendar Options
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3. Adjust working days, start and end times as appropriate
4. Click OK to save your options
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