UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Getting started/basics
1. Document Information
Document Name
get-started.docx
Service
Email
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
outlook2007-get-started.docx
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Summary of change
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 3
4
The Outlook screen ............................................................................................. 3
5
Create a new email message .............................................................................. 5
6
To reply to, or forward an email ........................................................................... 6
7
To delete an email message ................................................................................ 6
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3 Introduction
This document covers introductory information for using Outlook 2007 with the
live@UCL email service
4 The Outlook screen
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1
Title Bar
Displays the name of the feature you are currently
using, followed by Microsoft Outlook
2
Menu Bar
Provides commands for performing operations on your
data in Outlook 2007
3
Toolbar
Provides an alternative to the Menu Bar
4
Folder List (part
of the Navigation
Pane)
Lists all your email folders including your Inbox, Sent
Items and Deleted Items. Any folders you create will
also appear on this list.
The folder list forms part of the Navigation Pane.
The content of the folder list changes depending on
which of the navigation buttons you have selected (see
below)
5
Navigation
buttons (part of
the Navigation
Pane)
Provide a quick way of switching between the various
Outlook features such as Mail, Calendar, Contacts,
Tasks, etc
6
Status Bar
Indicates what’s going on in Outlook at the moment e.g.
sending or receiving email etc
7
Reading Pane
Displays the contents of the currently selected item.
You can change the position of the Reading Pane
(View menu > Reading Pane > select Right, Bottom or
Off
8
To-Do Bar
Integrates your follow-up messages, tasks and
appointments in one central location
9
Task List
Displays a list of tasks
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5 Create a new email message
1. In the Navigation pane, access Mail
2. Click on the New button on the Standard toolbar and then compose your
message
3. The Send button is located on the left hand side of the new message window
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6 To reply to, or forward an email
1. Open the message to which to wish to reply
2. The Reply (reply to sender), Reply All (reply to sender and those included on the
Cc: (carbon copy) list) and Forward buttons are all located in the Respond group
7 To delete an email message
Either:
1. Right-click on the message and then select Delete
Or
1. Select the message you wish to delete by click on it
2.
From the Edit menu, select Delete
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Tip! When you delete a message it is normally placed in the Deleted Items folder.
This is a last staging post, from which you can, if necessary, recover deleted items.
Periodically you should empty the Deleted Items folder: right click on the Deleted
Items folder in the Navigation pane; select Empty “Deleted Items” folder; click Yes to
permanently delete the contents of the folder.
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