AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
September 12, 2011
SUBJECT:
Ratification: Construction Change Orders
REASON FOR BOARD CONSIDERATION
ENCLOSURE(S)
ITEM NUMBER
ACTION
Page 1 of 3
A.3
BACKGROUND:
In accordance with Board Policy 4155, the attached change orders over $25,000 and less than 10% of the
original contract value are submitted for Governing Board ratification.
Continued on page 2
FISCAL IMPACT:
$17,118 from the project contingency funds for each project.
RECOMMENDATION:
It is recommended that the Governing Board ratify the construction change orders provided as an
attachment.
Administrator Initiating Item:
Joe Nugent
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
Ratification: Construction Change Orders: cont.
Project
Green
Tech Center
Change order #
Contractor
Dilbeck
Amount
Description
PCO 001
Staff was able to obtain four light fixtures from the City of Watsonville.
-1,686 This is the credit for not purchasing the base bid light fixture.
PCO 007
The infiltration chamber (a filtering system to remove dirt, solid
particals, grease and oil from rain water runoff in the parking lot) was
required to be installed lower than originally planned to allow proper
2,230 slope for all catch basins.
PCO 024
Staff and the architect changed some of the door hardware to new
products not available at original bid time to significantly reduce
-4,649 installation cost.
PCO 027
Extra charges for gas line trenching from the building to the meter not
727 in the original scope of work.
PCO 031
Additional charges for unforeseen conditions with lime treating the site.
In three locations the existing shallow utilities needed to be
1,765 handworked and required extra pavement.
PCO 033
During value engineering, the roof material on the upper roof and the
eyebrows of Building A was changed to composite shingles from tile.
In reviewing the look of the building while roofing materials were
being added, staff recommend replacing the eyebrow composite
879 shingles with tile.
PCO 034
During value engineering, the brick pavers in the sidewalk along Union
Street were removed from the project. These pavers would match the
streetscape that is in front of our existing building. Staff recommends
putting these back in the project to keep the streetscape consistant. The
City of Watsonville requested we reconsider keeping them in the
15,125 project as well.
Green Technology Center
14,390 Total Change Order
Ratification: Construction Change Orders: cont.
Project
Allied
Health Sidewalk
Reconfiguration
Change order #
Contractor
Cen Con
Amount
Description
PCO 003
We changed the top of the ramp area to allow better access to the court yard
3,580 between the buildings for service vehicles.
PCO 004
Additional equipment and labor to remove an unforseen condition-excessive cement--during the required relocation of a storm drain. Included
in this is authorization for over time to pour the retaining walls prior to the
holiday weekend. The stair footing would have been exposed for 5 days in
1,863 an unsafe condition had we not done this.
PCO 008
Due to unforeseen conditions with the sidewalk, the forms required last
1,499 minute adjustments just prior to pouring the cement to be compliant.
PCO 009
The District received a large change order for adjusting 4 manhole covers
and related demolition for paving the ADA accessible parking spaces and
the ramps servicing the parking spaces. We removed this work from the
contractor's scope of work after receiving a quote from another paving
contractor to complete the work saving over $15,677 (the amount of the
-12,904 change order).
Allied Health
Project
Sesnon Road Repaving
Change order #
PCO 001
Sesnon Road
Total All Change Orders
-5,962 Total Change Order
Contractor
Earthworks
Amount
Description
The original plan specified two different processes to be used for the road
resurfacing. We simplified this to be a 6" section in all traffic areas and a 2"
8,690 section in all parking areas.
8,690 Total Change Order
17,118
Note: These change orders are reflected in the Facilities Master Plan (FMP) Status Report.