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AGENDA ITEM BACKGROUND
TO: GOVERNING BOARD
DATE
FROM: PRESIDENT
November 7, 2011
SUBJECT:
Virtual Lab Initiative, Infrastructure, Training and Support
REASON FOR BOARD CONSIDERATION
ACTION
ITEM NUMBER
ENCLOSURE(S)
Page 1 of 2
C.6
BACKGROUND:
Cabrillo College has an inventory of over 2,500 computers and network resources which are valued at many
millions of dollars. The upkeep and replacement of these resources needs to be planned and managed. The
Virtual Desktop initiative is a measured and innovative way to begin that planning. The business model for
centrally managed resources has proven time and again to be the most cost effective.
Cabrillo’s computer inventory is aging: some computers are as old as 10 years, many older than 5 years and
their maintenance and upkeep costs are increasing. Also, as new programs require Windows 7 or other
modern operating systems, many of these older computers are becoming unusable.
 We continue to spend money and time fixing computers that are below the standard
 Staff continue to experience wait times and downtime which is negatively affecting productivity
 Facilities expansion has brought over 30% in growth of computer labs
 More and more students want to access all the Campus technology from their own computers
 Virus and phishing attacks are causing support staff to spend hours daily fix one computer
 Average yearly PC replacement costs typically run over $100,000
 Power use and waste heat from PCs have caused cost increases for cooling and energy
Advantages include:
 Long-term savings in staff time needed to support workstations in the classroom
 Lower power usage in the classroom
 Cooler classrooms with more space and use flexibility
 Improved methods for management of virus protection and software upgrades
FISCAL IMPACT:
$582,205 Hardware & Software for VDI Lab, includes installation and training
$ 69,354 Racks, Power Supplies, Cables
$ 63,240 Zero-client desktop computers
$714,799 Building 300 Group II Equipment Expenses
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RECOMMENDATION:
It is recommended that the Governing Board authorize the Vice President, Administrative Services to award
a purchase order to the three vendors with the pricing based on the contracts that are listed.
Administrator Initiating Item:
Ray Rider/
Victoria Lewis
Academic and Professional Matter
If yes, Faculty Senate Agreement
Senate President Signature
 Yes  No
 Yes  No
Final Disposition
Approved
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Since Building 300 has recently been remodeled and has a new computer lab, it was decided this could be
the perfect test environment for a new VDI Lab. The plan is to test build the infrastructure to house the
Building 300 lab and, if successful, build upon this infrastructure to incorporate other labs in other
buildings.
The District will purchase equipment, parts and services from three different vendors to build the VDI Lab
Infrastructure. We have carefully selected contracts and piggyback bids for the following vendors:
 AMS.NET to supply Hardware & Software for VDI Lab, includes installation and training;
$582,205, Merced County FOCUS Contract #2009121
 Anixter to supply Racks, Power Supplies, Cables; $ 69,354, City of Los Angeles Contract #
DA-4409 (Los Angeles World Airports, LAWA)
 Dell Computer, Zero-client desktop computers; $ 63,240, WSCA Contract #B27160
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