Student Services Program Planning Annual Update
Department: Office of the Vice President of Student Services
Date: May 14, 2014
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
Create a 50% Division Accounting Specialist
position ($25,500)_
The Vice President of Student Services Office
is responsible for a highly complex budget.
The component’s departments need a
Division Account Specialist (DAS) position
to maintain fiscal stability. Creating a DAS
position would directly allow for increased
efficiency and effectiveness in overseeing the
budget. It would additionally reduce requests
to the Business Office for support.
Develop consistent and direct communication
system. ($0)
Develop a regular meeting schedule for entire
management team.
Develop a communication tool for the entire
component (email newsletter).
Make sure that individual managers have and
keep regularly scheduled meetings with the
VPSS.
In
progress (in
clude
projected
timeline)
In progress,
projected
2015-16
Goal Met
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data when
possible)
CalWorks
and
Component
funds
With additional funds not available, this goal has been difficult
to reach. We do have funds from FTTW, but have not been
able to find the funds from general fund or other sources.
Ongoing
N/A
We implemented a weekly senior management team meeting
(VPSS, Dean of Students, Dean of Counseling &ESS, and
Director of Enrollment Services).
Each member of this team and leaders in FTTW and Student
Health also have regularly scheduled one-on-one meetings
with the VPSS.
Team Building and Broad Component
Fall 2014
Planning ($500)
The Student Services Manager’s team is fairly
new in their positions or at Cabrillo. A team
Revised October 22, 2012
(identify source
of funding)
VPSS
Hospitality
funds
We hope to start a Student Services newsletter or blog in fall
2014
The Student Services managers will have a retreat in fall 2014
to plan for 2014-15 and to develop some long range planning.
Also hope to have a Student Service retreat in 2014-15
retreat to develop a common vision for the
component and to develop long-range
planning is needed to move the programs
forward and to look at how we can better
integrate Student Services and Instruction to
increase student success
Create a 50% Veterans Center Program
Coordinator position ($19,000)
The newly created Veterans Center is being
staffed by VA-supported work-study students.
The center requires a Cabrillo staff member to
provide continuity, consistency and training.
The center will not be successful over time
without permanent staff. Volunteers and
students alone cannot keep the place afloat.
Create a Mentor Program Specialist for Foster
Youth Support Program ($19,500).
For spring 2012, a donation is paying for a
portion of one staff person’s time to help get
the initial program off the ground. To truly
provide support for this population and to
stabilize the program, a dedicated staff person
is needed.
Move the Dean of C&ESS’s salary out of the
Matriculation budget and into the General
Fund. ($125,000)
The college is only funding of one of the five
required Matriculation services. This is due to
the recent state cuts to the Matriculation
budget and the college’s use of Matriculation
money for salaries not services.
Revised October 22, 2012
No timeline
has been
established
Due to recent budgets, this is still a dream that we will keep in
mind as new money is available.
Fall 2013
Complete
Funded by a Career Ladder three-year grant and by our donor
2014-15
Complete
This was completed in the 2013-14 budget cycle.
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Student Success Act implementation
Cost
N/A
Explanation/Evidence of Need
(indicate how this need was
assessed)
We are working on the pieces of this
process; Enrollment Priorities,
required assessment, orientation,
and ed. Plans. Cabrillo has formed a
steering committee to assist with
implementation.
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
Ongoing
Required assessment and
orientation were required starting
in fall 2013.
Enrollment Priorities went into
effect in May 2014.
Student Planning (Ed. Plans) went
into effect on Spring 2014
We have purchases Student
Retention software (follow up)
that we will begin implementing in
2014-15.
We have matched our SARS codes
to the MIS data elements. WE will
run our first report in fall 2014, we
believe we are clean and ready to
file the first report under these
new requirements.
Revised October 22, 2012
New Goals and Recommendations Since 2013 Annual Update
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Outreach Program Specialist (50%)
Cost
$20,000 + benefits
Explanation/Evidence of Need
(indicate how this need was
assessed)
During 2013-14, the president asked
for a proposal to upgrade our
outreach and recruitment efforts.
One of the items in the proposal is
for support staff to assist with the
efforts. A position is needed to
handle the communication to
prospective students. Position will
handle the data entry into the
recruitment system and managing
the email communication going to
prospective students. May also
schedule campus visit by
prospective students and their
families.
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
Need position for the 2014-15
academic year.
SLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
Assessed our AUO in 2012 as part of our program plan. Plan on reassessing the AUO in Fall 2014. Several of our goals are directly related to
the AUO assessment in 2012 (team building, communication and division accounting assistant).
Fill out the Assessment Results section below.
SLO/AUO Assessment Results
List SLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Revised October 22, 2012
Program AUO Assessed
Student Services deans,
directors, faculty directors,
and staff utilize the
communication, leadership
development, advocacy and
fiscal oversight support of the
Vice President’s office to
improve their programs and
services to facilitate student
success.
Revised October 22, 2012
Date of meeting where
analysis / dialogue took
place. Example: Department
Meeting on 00/00/2012
None since completion of
Program Plan. We are
scheduled to assess the AUO
in fall 2014.
Priorities identified for program as a result of assessment.
See 2012 Program Plan recommendations