Student Services Program Planning Annual Update
Department: Office of the Vice President of Student Services
Date: May 21, 2013
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
In
progress (in
clude
projected
timeline)
In progress,
projected
Spring or
Fall 2014
Create a 50% Division Accounting Specialist
position ($22,500)_
The Vice President of Student Services Office
is responsible for a highly complex budget.
The component’s departments need a
Division Account Specialist (DAS) position
to maintain fiscal stability. Creating a DAS
position would directly allow for increased
efficiency and effectiveness in overseeing the
budget. It would additionally reduce requests
to the Business Office for support.
Develop consistent and direct communication Ongoing
system. ($0)
Develop a regular meeting schedule for entire
management team.
Develop a communication tool for the entire
component (email newsletter).
Make sure that individual managers have and
keep regularly scheduled meetings with the
VPSS.
Team Building and Broad Component
Summer
Planning ($500)
2013
The Student Services Manager’s team is fairly
Revised October 22, 2012
Goal Met
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data when
possible)
CalWorks
and
Component
funds
We are in the process of doing some reorganization in Fast
Track to Work. With this reorganization, we will free up funds
to use toward this position. Once we accomplish this, then
the VPSS will need to find the remaining funds (about 50%) to
fund this position
N/A
We implemented a weekly senior management team meeting
(Dean of Students, Dean of Counseling &ESS, and Director of
Enrollment Services).
Each member of this team and leaders in FTTW and Student
Health also have regularly scheduled one-on-one meetings
with the VPSS.
VPSS
Hospitality
funds
The Student Services managers will have a retreat in
summer/fall 2013 to plan for 2013-14 and to develop some
long range planning.
(identify source
of funding)
new in their positions or at Cabrillo. A team
retreat to develop a common vision for the
component and to develop long-range
planning is needed to move the programs
forward and to look at how we can better
integrate Student Services and Instruction to
increase student success
Create a 50% Veterans Center Program
Coordinator position ($19,000)
The newly created Veterans Center is being
staffed by VA-supported work-study students.
The center requires a Cabrillo staff member to
provide continuity, consistency and training.
The center will not be successful over time
without permanent staff. Volunteers and
students alone cannot keep the place afloat.
Create a Mentor Program Specialist for Foster
Youth Support Program ($19,500).
For spring 2012, a donation is paying for a
portion of one staff person’s time to help get
the initial program off the ground. To truly
provide support for this population and to
stabilize the program, a dedicated staff person
is needed.
Move the Dean of C&ESS’s salary out of the
Matriculation budget and into the General
Fund. ($125,000)
The college is only funding of one of the five
required Matriculation services. This is due to
the recent state cuts to the Matriculation
budget and the colleges use of Matriculation
money for salaries not services.
Revised October 22, 2012
No timeline
has been
established
Due to recent budget cuts, this is still a dream that we will
keep in mind as new money is available.
Fall 2013
We have applied for a Career Ladder grant. If we get the
grant, it will fund this position for three years.
2014-15
The Student Success Act of 2012 requires that Matriculation
funds be spent on 3 items, assessment, orientation, and
Education planning. The Dean of C&ESS is current funded out
of Matriculation funds. Under the new requirements we need
to move the dean’s and administrative assistant’s salary out
of Matric. Maybe switching with Counselor salaries.
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Student Success Act implementation
Cost
N/A
Explanation/Evidence of Need
(indicate how this need was
assessed)
We are working on the pieces of this
process that we know about,
Enrollment Priorities, required
assessment, orientation, and ed.
Plans. Cabrillo has formed a
steering committee to assist with
implementation. There is still a lot
we do not know and will not for
month to come
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
Ongoing
SLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
Assessed our AUO in 2012 as part of our program plan. Plan on reassessing the AUO in spring 2014. Several of our goals are directly related to
the AUO assessment in 2012 (team building, communication and division accounting assistant).
Fill out the Assessment Results section below.
SLO/AUO Assessment Results
List SLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Attach Departmental Assessment Analysis Forms completed in the last two semesters.
Program AUO Assessed
Revised October 22, 2012
Date of meeting where
analysis / dialogue took
place. Example: Department
Priorities identified for program as a result of assessment.
Student Services deans,
directors, faculty directors,
and staff utilize the
communication, leadership
development, advocacy and
fiscal oversight support of the
Vice President’s office to
improve their programs and
services to facilitate student
success.
Revised October 22, 2012
Meeting on 00/00/2012
None since completion of
Program Plan. We are
scheduled to assess the AUO
in spring 2014.
See 2012 Program Plan recommendations