Administrative Unit Program Plan Template
Name of Unit: Business Services Office
Date: 4/26/2014
1. College Mission Statement: Cabrillo College is a dynamic, diverse, and responsive educational
community dedicated to helping all students achieve their academic, career, and personal
development goals.
2. Unit Mission Statement and List of Key Responsibilities (5-10):
Unit Mission Statement: The Cabrillo College community, relevant State and Federal Governmental
Agencies and the community at large, will transact and receive financial information for critical
decision making based on timely, accurate fiscal services provided by the Business Services Office.
Key Responsibilities
1.
2.
3.
4.
5.
Insure adherence to all relevant fiscal compliance requirements.
Provide accurate, timely information, support, guidance and processing of financial transactions.
Process accurate payrolls.
Provide budget and accounting services and reporting.
Provide financial data, fiscal services, guidance and information, support to administration,
faculty, staff, students and the community at large.
Administrative Unit Outcomes or Goals
AUO
Assessments
Status (convert to three year goal or
mark if completed)
N/A
3. AUO Assessment Results (skip if first year, add details of assessment in table)
The AUO Assessment indicated the unit should…
Three year Goals based upon AUO assessment
Goals (list in
priority order)
HCR
(One-time,
converting to ongoing)
Effectiveness Link
SP4: Institutional
Stewardship
Action
(include year)
FY 2014-15
Measure
Compliance:
Implementation
of Health Care
Reform.
Budget Requests
$9,030/year (This
cost represents
50% of a 0.40FTE
Accounting
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Workflow Analysis SP2: Sustainable
(One-Time)
Programs and
Services
FY 2014-15
Systems Updates
(One-Time)
SP2: Sustainable
Programs and
Services
FY 15-16 thru 1617
Hardware
Updates (OneTime)
SP2: Sustainable
Programs and
Services
FY 2014-15
Professional
Development
(On-going)
SP1: Professional
Development
FY 14-15 thru 1617
Technology:
Completion of
Collegue and
SoftDoc work flow
analysis.
Technology:
Implementation
of recommended
system upgrades.
Technology:
Equipment
purchase and
replacement.
(Computer for
new Manager and
replacement of
outdated staff
equipment.)
Professional
Development:
Collegue,
Accounting, Audit,
Budget, Internal
Controls, State
Compliance
Requirements,
EXCEL and
Database
Specialist
position. The
remaining 50%
will be listed
under HR as the
implementation
efforts will
require an ongoing partnership
between
departments.)
$20,000
$40k - $60k per
module,
depending on
option(s)
selected.
$2,400
$7,700
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Comments or Discussion:
Responsive, timely delivery of financial services to our customers is the department’s primary goal. The
department’s ability to provide high quality services in a sustainable, long term basis is a critical success
factor.
In order to meet this overall goal, the department recognizes its reliance on the following resources: 1)
maintaining current staffing levels, 2) providing opportunities for management and staff to obtain
training and professional development in key areas such as accounting, audit, internal controls, state
compliance requirements and financial systems, 3) effective use of technology resulting in greater
efficiencies, reductions to costs of delivering services and seeking ways to better position the college for
adoption of future technological tools and opportunities.
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