Student Services Program Planning Annual Update
Department:
C&ESS Division Office
Date: June 16, 2014
Goals and Recommendations from Program Plan
List the top five goals and recommendations from the last Program Plan and indicate whether they have been met
Goals / Recommendations from six-year plan
In
progress (in
clude
projected
timeline)
ongoing
Source of
funding
Comments (include any modifications to goals due to
feedback, discussion and/or evaluation – refer to data
when possible)
N/A
It is on the Matriculation website; will continue to send
X
info to deans at beginning of school years; specifically
send to English, science and math faculty; meet with 100
building staff to inform
Increase efficiencies across services
ongoing
N/A
Support SSA with a plan and timeline; also
includes CO SSSP plan
ongoing; CO
plan due
Oct ‘14
N/A
College-wide; reciprocal effort between Student
Services & Instruction. Have set up standing committees
to participate in college advisory committees (e.g. Basic
Skills, Student Success Task Force, IC, etc.).
3SP Advisory Comm has met for initial input to plan;
Dean will continue and have fall review prior to
submission
Redesign Division website
ongoing
N/A (if any,
3SP should
pay)
N/A
Prepare a Q&A (FAQ) factsheet for students
to increase their knowledge about the
process for competently challenging a
requisite; for staff=- in progress
Clarify roles and responsibilities of counseling ongoing
and transfer center staff
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IT’s role is critical in this.
The roll-out of the 3SP has ongoing changes; staff is
changing and could still be; with new physical layout of
center, flow will continue to be watched for additional
shifts in how best to provide services
Goal
Met
New Goals and Recommendations Since Last Program Plan
List any new goals and recommendations identified by the department
Goal/Recommendation (include timeline)
Design and provide training for adjunct (and
new FT) counselors to keep all abreast of
ongoing 3SP changes. (Fall ’14)
Cost
3SP funding and
Counseling TUs
Explanation/Evidence of Need
(indicate how this need was
assessed)
Observation and requests
Status (Comment on progress of
new goals/recommendations listed
in last annual update)
N/A
SSLO/AUO Assessment Progress
In a sentence or two, describe where your department should be with ongoing assessment (what assessment you should have done in the last
year) and what was actually done. If any task was not completed, explain why.
We should and will continue with the original AUO, “Staff that provides assessment, orientation, and counseling services will utilize
information from the Division Office/Office of Matriculation (now 3SP) to improve services to help students meet their educational goals.” Yet,
as AUO formats are changing under the new president, this will become a goal, yet to be determined.
Fill out the Assessment Results section below.
SSLO/AUO Assessment Results
List SSLO/AUO assessments, dialogues, and priorities identified as a result of your assessment below.
Revised June, 2014
Attach Departmental Assessment Analysis Forms completed in the last two semesters. N/A
Core Competency, Program
SSLO/AUO Assessed
SLO for Office of Matriculation
(challenging requisites)
Revised June, 2014
Date of meeting where
analysis / dialogue took
place. Example: Department
Meeting on 00/00/2012
4 ‘13 and individual work
Priorities identified for program as a result of assessment.
Completed FAQ for website to assist students in preparing and submitting
thoughtful and appropriate challenges to requisites. (Sum ’14)
Prerequisite and Co-requisite Challenge FAQs
1. How do I know if this is the right process to pursue?
• If you need the prerequisite class to show as completed and with a grade on your transcripts
for transfer to a four-year college or university, you need to use the “Credit by Exam” process,
not the Prerequisite Challenge Process. See the catalog for additional information.
•
If you have already taken the pre or co-requisite class at another college, you need to submit
your official transcripts to the Admissions & Records evaluator to have an approved
“equivalency” entered into your academic record. You do not need the Prerequisite Challenge
Process.
•
If you are challenging a pre or co-requisite because you took the assessment and did not place
into the desired level of English or math, you may not use this process to challenge those test
results. It is recommended that you study and then re-assess. You can re-assess twice in a six
month period. If you initially took the Algebra test and scored low, you might consider taking
the Algebra Readiness test. Contact the Assessment Office.
•
If you are challenging English 1A, you must first see a counselor, as English 1A is a required
course if you are transferring to a four- year university. Not having the English 1A grade on
your transcript may reduce your chances of being admitted to the university.
2. I would like to challenge a prerequisite or a co-requisite. How do I start?
• Complete the “Requisite Challenge Form” (link to form is on the “Student Success & Support
Program” web page or pick one up at the Student Success & Support Program Office, located in
room 103, Enrollment Services building.)
•
Revised June, 2014
Attach an essay explaining why you want to challenge the requisite course. How did you obtain
the knowledge and skills in other ways that you would have acquired in the pre or co-requisite
course?
o Your request will be reviewed by a Challenge Committee that includes faculty from the
discipline, although not by the instructor in to whose class you wish to enroll.
o The Division Dean and Program Chair may also be involved. Write your essay as though
you are addressing them and the academic area they represent. They will decide
whether or not to approve your request.
o You need to include enough detail to demonstrate that you already have the knowledge
or skills to succeed in the desired class without taking the prerequisite or co-requisite
course.
o It is your responsibility to provide compelling evidence to support your request. A wellorganized and well-written argument/appeal will influence a successful outcome.
3. What types of supporting documentation should I provide?
• Unofficial transcripts of previous course work
•
Recent examples of your work that shows mastery of the skills and knowledge in the course
you are challenging.
o English course challenges must include recent essays
o Math course challenges must include examples of recent coursework and a math
examination may be required by the Math Program Chair.
4. How long does the process take?
• It takes five (5) academic calendar days (during the fall and spring semesters) to evaluate your
request. During the summer and winter sessions it may take longer.
5. How will I know whether my request is approved or not?
• You will be contacted by the Student Success & Support Program Office within five days (during
the fall and spring semesters) at the contact information you provided on your petition.
•
If the Challenge Committee does not approve your request, it is because they are concerned
you will not be successful in your desired class without the skills/knowledge you would gain by
taking the pre or co-requisite course.
Good luck.
Questions? 831-477-3242, Room 103, Enrollment Services Building.
Rev. 6/3/14
Revised June, 2014