Cabrillo College
Board Policy # 2070.22
MANAGER, FISCAL SERVICES
CLASSIFIED ADMINISTRATOR
JOB DESCRIPTION
The Manager, Fiscal Services, directs staff in the preparation of the district's annual budget and
the California Community Colleges Annual Financial and Budget Report; prepares complex
financial reports and statements, assists in data collection for labor negotiations; directs the
fiscal operations of accounts payable/receivables, college banking operations, payroll, absence
reporting, benefits and monthly Governing Board financial report preparation; directs daily
auditing/compliance procedures; supervises and evaluates assigned classified business office
staff; and performs related duties as required or assigned.
SCOPE
The Manager, Fiscal Services, under the general direction of the Director of Business Services,
performs management duties within the Business Services organizational structure, and
provides support functions for all college administrative units.
TYPICAL DUTIES AND RESPONSIBILITIES
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Maintains the financial records for Federal, state and local grants.
Prepares reports relating to special programs.
Reviews and has signature authority for assigned budget and accounting functions.
Performs internal audits and assists in the preparation for the annual audit.
Verifies revenue and expenditure classifications and other accounting procedures for
compliance with the California Community College Budget and Accounting Manual.
Assists in data collection for the district collective bargaining negotiations teams.
Assists in the preparation of annual budget of the college and in filing appropriate
state reports.
Assists faculty and staff in the interpretation and application of accounting policies and
procedures.
Researches and prepares program and departmental budgets, and prepares
instructional categorical annual budgets.
Prepares quarterly, mid-year, and annual reports for Federal and state instructional
projects.
Coordinates and prepares the California Community Colleges Annual Financial and
Budget Report.
Trains, supervises and evaluates assigned business services staff.
Participates in the search and -selection processes for staff assignments within Business
Services and other college faculty and staff.
Performs related duties as required or assigned.
Manager, Fiscal Services
Board Policy # 2070.22
Page 2
QUALIFICATIONS
Knowledge and Abilities:
Knowledge of accounting principles and procedures; ability to analyze complex
information; ability to prepare financial statements and reports, to effectively carry out
oral and written instructions; ability to train, supervise and evaluate the activities of
others; to consistently perform under the pressure of deadlines and other
administrative demands; and the ability to work cooperatively with others.
AUTHORITY/RESPONSIBILITY
The Manager, Fiscal Services has direct supervision of designated classified employees within
the organizational structure of the Business Office; and co-signature authority for district
warrants.
Established: September 14, 1998
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(Personnel Services)