Administrative Unit Program Plan
Name of Unit: President’s Office
Date: 8/7/14
1. College Mission Statement: Cabrillo College is a dynamic, diverse and responsive educational
community dedicated to helping all students achieve their academic, career and personal
development goals.
2. Administrative Unit Outcome, Unit Description, and List of Key Responsibilities (5-10):
Administrative Unit Outcome:
a. Faculty, classified and confidential staff, students, administrators, and the Governing Board will
collaborate in the design of governance processes that value the contributions of leadership
throughout the organization and facilitate decisions that support student success and
institutional effectiveness.
b. Students will achieve their academic and personal goals with the support of strategically
deployed human, physical, technological, and financial resources.
c. Students will achieve their educational goals through programs and services that undergo an
ongoing and systematic cycle of evaluation, integrated planning, implementation, and reevaluation to verify and improve the effectiveness by which the institutional mission is
accomplished.
Unit Description: The President’s Office is in charge of ensuring the overall health of the college: This
includes fiscal stability, accreditation, instructional excellence, community support, student services
success goals and all college operations that apply to quality education. The President’s Office
ensures the mission of the college is being met through process and procedure and that the Board of
Trustees is supported in its job to lead the college and represent the community.
Key Responsibilities
1.
2.
3.
4.
Board Communications and Relations
Community Relations and Fund Raising
Institutional Leadership, Strategic Planning and Sustainability
Student Success and State/Federal Mandated activities, programs, development
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3. Administrative Unit Outcome Assessment and Reflection
AUO Assessment Analysis Form
Use this form to summarize the results of the department meeting in which you discussed the results of
your AUO assessment.
Department
President’s Office
Meeting Date
April 15, 2014
Number of Staff participating
4 staff members – 2 from the President’s office and one from
Marketing/PIO and one from PRO
% of department
We had 100% of the President’s office department
AUO (s) (measured
All AUO’s were measured and are attached
Assessment Tool
Assessment tools included President’s Program survey;
President’s Evaluation; Board of Trustee Evaluation;
Accreditation Report; CPC minutes; S4C minutes and
effectiveness of goals completed as part of the institutional
planning
(Briefly describe assessment tool)
Assessment Analysis
(Summarize the assessment results;
discuss what needs and issues were
revealed)
The AUO assessment indicated the unit should integrate goals
into the newly created strategic plan for leveraging resources
and needs. The AUO assessment also demonstrated the need
for a revised AUO process to be consistent with new integrated
planning process efforts. Assessment results also provided new
office staff procedures and outcomes related to both the
institution and the community which were demonstrated in
revised board policies and procedures, a technology format for
board documentation, increased links in documents to the PRO
website a new community updates web-link on the front page
of the Cabrillo website and a newly developed participatory
governance handbook. The final AUO assessment relates to
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board of trustee feedback which demonstrated the need for an
updated trustee website and increased trustee professional
development.
Next Steps
(How will you address the needs and
issues revealed by the assessment?)
Timeline for Implementation
(Make a timeline for how you will
implement the next steps outlined
above)
The President’s Office will be piloting the new AUO process and
that is attached for the committee’s review. The assessment
bore out one major need and that will be addressed within the
goals noted in the new procedure
All Goals have an implementation step as part of the timeline
and will be included in the program plan request/prioritization
process – in the accreditation recommendation midterm
response process-an in other participatory governance
committee processes for next year
AUO Reflection (skip if first year):
Please provide comments or discussion to describe relevant history or new directions for your unit:
The President’s Component, (including Marketing and Research), is actively responding to the first three
years of the strategic plan as part of the administrative unit goals. Although each sector will be
developing separate goals, each is integrating goals within the strategic plan. Integrating unit goals into
the larger strategic plan supports the college mission in instruction, internal and external community
service and improvement, and student success/learning/achievement.
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Three year Goals based upon AUO reflection
Numbered
Goals (list in
priority order)*
1
Create a
sustainable
participatory
governance
model that
incorporates
strategic plan
goals into
committee work
2
Create an
integrated
strategic plan
that carries
college focus
through the
next five years
3
Create
integrated
models for
community
involvement
and
partnerships
Effectiveness
Link(s)*
Accred 3
Actions
(include year)
Yr 1: 2014: Have in place institutional effectiveness
committee; professional development committee;
student equity committee. Create committee
template for committee outcomes report
Yr 2: Continued committee review
Yr 3: Evaluate Goal
Accred 3
Yr 1: Work with the college on the draft strategic
plan for approval in 2014: move approved plan
into annual plans with strategic actions and goals
that integrate President’s goals, board goals and
mandated goals.
Measure(s)
Complete charge,
membership and
outcomes for each
committee; hold a
committee workshop
before fall semester
explaining the new
committee structure
and system
reporting/template
Complete the goals and
measure effectiveness
of all strategic plan
outcomes through
institutional
effectiveness
Yr 2: Continue to meet integrated goals
SP 3:
Community
partnerships
and
Economic
Vitality
Yr 3: Evaluate Goal
Yr 1: Create goals for economic development
throughout the county – integrate into the
strategic plan
Yr 2: Continue to complete goals
Yr 3: Evaluate Goal
Complete the goals and
measure effectiveness
through customer
responses, institutional
effectiveness and
program responses
* If more than 3 AUO’s and/or effectiveness links are needed, contact the Planning and Research Office for assistance
Requests For Goal(s)
Goal
Number
1
2
3
Request
Food request for workshop
Resources needed as noted through the
strategic plan
Resources needed as noted in the strategic
plan
Amount
250.00
Budget requests
made through
strategic plan
14/15
Budget requests
made through
strategic plan
14/15
Notes
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