Council
Please Contact: Emma Denny
Please email: emma.denny@north-norfolk.gov.uk
Please Direct Dial on: 01263 516010
17 February 2014
A meeting of the North Norfolk District Council will be held in the Council Chamber at the
Council Offices, Holt Road, Cromer on Wednesday 26 February 2014 at 6.00 p.m.
Sheila Oxtoby
Chief Executive
To: All Members of the Council
Members of the Management Team, appropriate Officers, Press and Public.
If you have any special requirements in order
to attend this meeting, please let us know in advance
If you would like any document in large print, audio, Braille, alternative format or in a
different language please contact us
Chief Executive: Sheila Oxtoby
Corporate Directors: Nick Baker and Steve Blatch
Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005
Email districtcouncil@north-norfolk.gov.uk Web site northnorfolk.org
AGENDA
1.
PRAYER
Led by Reverend Paul Neale, Assistant Minister, Cromer Parish Church with St
Martins.
2.
CHAIRMAN’S COMMUNICATIONS
To receive the Chairman’s communications, if any.
3.
TO RECEIVE DECLARATIONS OF INTERESTS FROM MEMBERS
Members are asked at this stage to declare any interests that they may have in any
of the following items on the agenda. The Code of Conduct for Members requires
that declarations include the nature of the interest and whether it is a disclosable
pecuniary interest.
4.
APOLOGIES FOR ABSENCE
To receive apologies for absence, if any.
5.
MINUTES
(attached – page 1)
To confirm the minutes of the meeting of the Council held on 18 December 2013.
7.
ITEMS OF URGENT BUSINESS
To determine any other items of business which the Chairman decides should be
considered as a matter of urgency pursuant to Section 100B (4)(b) of the Local
Government Act 1972.
8.
PUBLIC QUESTIONS
To consider any questions received from members of the public.
9.
APPOINTMENTS
a) To put forward Councillor T FitzPatrick for appointment as Director of
Norse Environmental Waste Services Limited (NEWS) company number
08714244
b) To appoint a Member to the Norfolk Waste Partnership
10.
RECOMMENDATIONS FROM CABINET 3 FEBRUARY 2014
a)
AGENDA ITEM 10: BUDGET MONITORING 2013/14 – PERIOD 9
(Cabinet Agenda 03 February 2014 – p. 31)
To agree and recommend to Council the updated budget as set out in section 5.1,
Table 3 of the report.
RECOMMENDATION FROM OVERVIEW AND SCRUTINY COMMITTEE
The Overview and Scrutiny Committee endorsed the Cabinet recommendation at
their meeting on 12 February 2014.
b) AGENDA ITEM 11: TREASURY MANAGEMENT STRATEGY
(Cabinet Agenda 03 February 2014 – p. 30)
That the Treasury Management Strategy statement is approved
RECOMMENDATION FROM OVERVIEW AND SCRUTINY COMMITTEE
The Overview and Scrutiny Committee endorsed the Cabinet recommendation at
their meeting on 12 February 2014.
c)
AGENDA ITEM 12: 2014/15 BUDGET REPORT
(Cabinet Agenda 03 February 2014 – p. 40)
That Council approves:
1)
2)
3)
4)
5)
6)
7)
8)
9)
11.
The 2014/15 revenue budget as outlined at Appendix E;
The surplus of £533,425 be allocated to the general reserve;
The demand on the Collection Fund, subject to any amendments as a result of
final precepts still to be received be:
a. £5,205,386 for District purposes
b. £1,599,741 (subject to confirmation of the final precepts) for Parish/Town
Precepts;
The statement of and movement on the reserves as detailed at Appendix I of the
report;
The updated Capital Programme and financing for 2013/14 to 2016/17 as
detailed at Appendix J of the report;
The new capital bids as detailed at Appendix K of the report;
The prudential indicators as included at Appendix L of the report;
The approval of a three year arrangement for the provision of Monitoring officer
through NP Law as detailed within section 5.3.4 of the report;
That members note the current financial projections for the period 2015/16 to
2017/18.
BUDGET AND COUNCIL TAX SETTING 2014/2015
(Agenda note: This item will be dealt with in two parts. The Budget for 2014/15 will be
considered first followed by the Council Tax Setting 2014/15)
(attached – page 9)
(Appendix A – p.28) (Appendix B – p.29) (Appendix C – p.33)
Summary:
Options considered:
Conclusions:
This report presents for approval the budget for 2014/15 and
to make statutory calculations in accordance with the Local
Government Finance Act 1992 to set the Council Tax for
2014/15. The report also includes the Chief Financial
Officer’s report on the robustness of the estimates and
adequacy of reserves.
It is a statutory requirement to set the budget each year,
whilst there are options around the content of the budget
presented for approval, the budget now recommended
reflects the recommendations made by Cabinet at its
meeting on 3 February 2014.
It is the opinion of the Council’s Chief Financial Officer that
the budget for 2014/15 has been set within a robust
framework and the impact of this resolution will maintain an
adequate level of financial reserves held by the Council.
Recommendations: That having considered the Chief Financial Officer’s
report on the robustness of the estimates and the
adequacy of the proposed financial reserves, the
following be approved:
a)
The General Fund Revenue Budget for 2014/15
(Appendix A) ;
The Policy Framework for the Earmarked
Reserves and the Optimum Level of the General
Reserve 2014/15 to 2017/18 (Appendix B);
The level of the General Reserve maintained at a
minimum of £1.75 million;
The General and Earmarked Reserves are
employed as shown in the Reserves Statement
(Appendix C);
That members undertake the Council Tax and
statutory calculations set out at section 4, and
set the Council Tax for 2014/15;
The final demand on the Collection Fund for
District purposes (NNDC) for 2014/15 be
£5,205,386;
The final demand on the collection fund for
Parish/Town precepts for 2013/14 be £1,635,884.
b)
c)
d)
e)
f)
g)
Reasons for
Recommendations:
Cabinet Member(s)
Ward(s) affected
Contact Officer,
telephone number,
and e-mail:
12.
To approve the 2014/15 budget for revenue and capital and
to make the statutory calculations in respect of the 2014/15
Council Tax.
All
All
Karen Sly
01263 516243
karen.sly@north-norfolk.gov.uk
PAY POLICY STATEMENT
(attached – p.35)
(Appendix D – p.37)
Summary:
Section 38 of the Localism Act 2011 (“the Act”) requires
the Council to produce an annual pay policy statement
(“the statement”) for the start of each financial year. The
attached statement is drawn up in compliance with the
Act to cover the period 2014/15. It is a legal
requirement that Council formally signs off this
statement and the responsibility cannot be devolved to
any other person or committee.
Conclusions:
The attached statement sets out current remuneration
arrangements including the Travel Policy for staff.
Recommendations:
1) To adopt the attached Pay Policy Statement and
to publish the statement for 2014/15 on the
Council’s website.
2) To adopt the revised Travel Policy shown at
Appendix D.
13.
Cabinet Member(s)
Ward(s) affected
Tom FitzPatrick
All
Contact Officer,
telephone number,
and e-mail:
Julie Cooke
01263 516040
julie.cooke@north-norfolk.gov.uk
RECOMMENDATIONS FROM THE CONSTITUTION WORKING PARTY
03 FEBRUARY 2014
RECOMMENDATION TO COUNCIL:
To include the following criteria for appointments to Outside Bodies within North
Norfolk District Council’s Constitution:
Is the appointment relevant to any Council responsibilities (portfolio,
chairmanship, for example)?
Does the appointee bring skills and experience to the appointment?
Does the appointee have the time and resources to devote to the role
Does the appointee have a low likelihood of conflicts of interest
Has there been any expression of preference / approval from the outside body?
What is the term of appointment - long or short term? Is appointee able to
commit to this length of term?
14.
TO RECEIVE THE APPROVED MINUTES OF THE UNDERMENTIONED
COMMITTEES
Members are requested to note that the minutes of the undermentioned committees
have been approved. Copies of all the minutes are available on the Council’s website
or from Democratic Services.
a)
b)
c)
d)
e)
f)
g)
15.
Constitution Working Party – 15 November 2012
Standards Committee – 05 November 2013
Overview & Scrutiny Committee – 13 November
Cabinet – 02 December 2012
Overview & Scrutiny Committee – 11 December 2013
Development Committee – 19 December 2013
Overview & Scrutiny Committee – 15 January 2014
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
To receive reports from the Cabinet or Members of the Cabinet.
16.
QUESTIONS RECEIVED FROM MEMBERS
To receive questions from Members.
17.
OPPOSITION BUSINESS
To receive any opposition business.
18.
NOTICE(S) OF MOTION
None received
19.
EXCLUSION OF PRESS AND PUBLIC
To pass the following resolution – if necessary:
“That under Section 100A(4) of the Local Government Act 1972 the press and public
be excluded from the meeting for the following item(s) of business on the grounds
that they involve the likely disclosure of exempt information as defined in
paragraph(s) _ of Part 1 of Schedule 12A (as amended) to the Act.”
20.
PRIVATE BUSINESS
Circulation:
All Members of the Council.
Members of the Management Team and other appropriate Officers.
Press and Public
COUNCIL
Minutes of a meeting of North Norfolk District Council held on 18 December 2013 at the
Council Offices, Holt Road, Cromer at 6.00 pm.
Members Present:
Mrs S A Arnold
Mr M Baker
Mrs L Brettle
Mr B Cabbell Manners
Mrs A ClaussenReynolds
Mr N D Dixon
Mrs H Eales
Mrs A M Fitch-Tillett
Mr T FitzPatrick
Mrs A Green
Mr T Ivory
Mr G Jones
Mr J H A Lee
Mr N Lloyd
Mrs A Moore
Mr P W Moore
Mr W J Northam
Miss B Palmer
Mr J Perry-Warnes
Mr R Price
Mr R Reynolds
Mr J Savory
Mr E Seward
Mr R Shepherd
Mr B Smith
Mr N Smith
Mr R Stevens
Mrs A Sweeney
Mr P Terrington
Mrs V Uprichard
Mrs L Walker
Mr P Williams
Mr R Wright
Mr J A Wyatt
Mr A Yiasimi
Mr D Young
Officers in
Attendance:
The Chief Executive, The Corporate Directors, the Monitoring Officer, the
Head of Finance and the Democratic Services Team Leader
Press:
The Press were in attendance
Members of the
public:
Mrs P Porter, Chairman of Walcott Parish Council
89.
PRAYERS
The Chairman introduced Reverend Canon Dr David Court, vicar of Cromer Parish Church
who led the meeting in prayer.
90.
PRESENTATION
The Head of Finance gave a brief presentation on the processes involved in determining
council tax discounts and the determination of the council tax base.
91.
CHAIRMAN’S COMMUNICATIONS
The Chairman spoke about recent events that she had attended. She mentioned the carol
services at Great Yarmouth and Cromer, the pantomime at Sheringham Little Theatre and the
Christmas Show on Cromer Pier.
She then went on to talk in length about the recent storm surge, paying tribute to the resilience
of local communities and praising council officers who had worked particularly hard to provide
immediate support and advice to local residents. She reminded members that the surge had
been worse than the 1953 floods and that because of the planning and preparation put in
place there had been no injury or loss of life on this occasion.
The Chairman concluded by reminding members about the carol service at the Council Offices
on 23 December. A collection would take place during the service for Sheringham Salvation
Army, BREAK and Glaven Caring.
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92.
93.
TO RECEIVE DECLARATIONS OF INTEREST FROM MEMBERS
Member
Minute No & Heading
Nature of Interest
Mr T Ivory
Minute 104
Reports from the Cabinet
Non pecuniary interest –
professional interest in the legal
case mentioned.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mrs H Cox, Ms V Gay, Mrs P Grove-Jones, Mr B
Hannah, Mr P W High, Mrs B McGoun, Mr R Oliver, Mr R Smith, Mr S Ward and Mr G
Williams.
94.
MINUTES
The minutes of the meeting of Council held on 26 November 2013 were approved as a correct
record, subject to the insertion of the following wording:
Minute 88: ‘The Chairman advised members that they would now be voting on the following
motion:’
Mr D Young raised a query about Minute 98: ‘Budget Monitoring 2013-14 Period 6’. He asked
whether any further information was available regarding postage charges for the PCC
elections. The Head of Finance provided the following response:
‘Registration Services – 2012/13 Police and Crime Commissioner election postage costs yet
to be charged (£34,000)
I can confirm that the variance relates to the amount that has not yet been reimbursed in full
by the Home Office for the Police and Crime Commissioners Election. Claims for costs are
submitted to the Electoral Claims Unit (the deadline for this was June and the claim was
submitted on time). The Home Office will pay an element up-front and the balance is payable
once the claim has been authorised. The variance reported relates to the balance
outstanding.’
95.
ITEMS OF URGENT BUSINESS
There were two items of urgent business:
The first item was an urgent question submitted by Mrs L Walker and addressed to the
Leader:
‘That the Council supports the idea that we cannot ignore the issues on coastal erosion and
need to seek ways of securing the future of our coastal communities.
Can the Leader tell us what steps the Council are taking to call down more funding on this
urgent, vital matter?
The Leader, Mr T FitzPatrick replied that the Council had already taken steps to address this
matter. He and the Chief Executive had met with representatives from the DCLG in Whitehall
and provided them with details of the damage and the costs incurred. They had sought
assurance that the money that had been spent would be reimbursed and were encouraged
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that the DCLG had not ruled this out. Helen Edward, Director General for Localities at the
DCLG was visiting Walcott on 19th December to see the damage for herself. This would be
followed up by a meeting of regional Chief Executives in Norwich.
The Council was also intending to produce a total coast plan to help with preparations for any
future similar events.
Mr FitzPatrick concluded by saying that the Council would continue the dialogue with the
DCLG and the Environment Agency and the focus going forward would be on enhancing and
strengthening sea defences rather than just repairing them.
The Chairman thanked Mr FitzPatrick for his response and invited the Monitoring Officer to
introduce the second item of urgent business. The Monitoring Officer explained that the recent
tidal surge had meant that the Council had used emergency powers to undertake immediate
repair work. To do this, standing orders had been suspended and Council’s approval was now
sought for the endorsement of these actions and to approve the consequential changes to the
budget and policy framework and the use of the Council’s reserves to cover costs.
Mr FitzPatrick outlined the funding that was available to the Council that would go towards
covering the costs incurred, such as insurance, the Bellwin Scheme, Council reserves and
Government support. He went onto explain that the initial financial estimates of damage to
NNDC assets which were insured was in the region of £1.61m. The excess for these claims
would be approximately £90,000 - £96,000. In addition, storm damage to the sea defences
which were not insured was expected to be in the region of £1.349m. There was also
additional expenditure relating to the initial response and support for the incident which
totalled £55,000.
Mr FitzPatrick concluded by advising members that there was a risk that the costs associated
with repairing the damage would not be recovered in full by either insurance or external
funding. Equally, there was the risk that failure to carry out the repairs would increase the risk
of further damage. It was therefore recommended that:
‘Members note the content of the report, endorse the use of the emergency powers delegated
to the Chief executive, the suspension of standing orders in relation to the works and approve
the consequential changes to the budget and policy framework and approval to use the
Council’s reserves as required for the works and other related costs’.
Members were invited to debate the Motion:
a. Mr G Jones said that it was important that a report was made to Council at the earliest
opportunity on the full costs to the Council and the implications for the budget. The Chief
Executive replied that a report would be made to Cabinet in the New Year and an
information pack would be circulated to all members and key stakeholders outlining the
extent of the damage and the resultant losses suffered by local communities.
b. Mr P W Moore said that the Council had done an excellent job and councils held reserves
for such events.
c. Mr E Seward commented that it was very important that feedback on the situation was
provided through the relevant committees. He said that the updates and briefings provided
to members to date had been excellent but warned that there were likely to be significant
challenges ahead and he was concerned that momentum could be lost.
d. Mr P Williams queried whether residents made homeless by the tidal surge would
automatically receive redemption on their council tax. The Chief Executive confirmed that
this had already happened.
e. Mr T Ivory expressed his thanks to all staff who had been involved in providing support to
local communities following the tidal surge. He said that criticism from central government
regarding the level of local authority reserves had been negated as recent events had
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demonstrated the value of them and also shown that local councils were the first port of
call in such situations.
f. Mrs A Fitch-Tillett, Portfolio Holder for the coast, thanked staff for their hard work and
support. She commented that although the floods were worse than the 1953 floods, noone had been hurt or killed which was huge relief and showed the effectiveness of the
coastal defences. She said that any members who wished to receive information going
forward, were welcome to attend meetings of the Coastal Forum.
g. Mr R Price agreed with members’ comments so far. He queried whether the Environment
Agency would be supplying similar information in respect of costs. Mrs A Fitch-Tillett,
replied that a report would be made to the regional Flood and Coastal Committee during
the second week of January and she offered to circulate this to members.
h. Mr M Baker said that he was disappointed that the Prime Minister had only made a
fleeting visit to the district. He commented on the level of international aid and suggested
that the Council should write to the Government and push for additional funding.
i. Mr G Jones said that there needed to be a change of philosophy on sea defences –
especially for high risk areas such as Walcott. The Chief Executive said that herself, the
Leader and Helen Edward, Director General for Localities at the DCLG were visiting
Walcott on 19th December. She added that the Head of Economic and Community
Development and the Coastal Engineer were compiling a detailed report on the district’s
sea defences which would be circulated to members.
j. Mr P Terrington said that he believed that there were not sufficient resources available to
protect the whole coastline and that difficult choices would have to be made going
forward.
k. Mr R Reynolds commented that the fact that many of the sea defences had held indicated
that they were effective.
l. Mr R Shepherd said that he was shocked to see caravans sited on the sea wall at Walcott
and that residents should be advised of the dangers they were exposed to.
Mr G Jones said that he would like to see his proposal to report back to Council included
within the Motion. Mr T FitzPatrick said that this was not necessary as the Chief Executive had
already confirmed that this would happen.
It was proposed by Mr T FitzPatrick, seconded by Mrs A Fitch-Tillett and
RESOLVED
To note the content of the report, endorse the use of the emergency powers delegated to the
Chief executive, the suspension of standing orders in relation to the works and approve the
consequential changes to the budget and policy framework and approval to use the Council’s
reserves as required for the works and other related costs.
Mr G Jones voted against the motion.
96.
PUBLIC QUESTIONS
Democratic Services had not been notified of any questions prior to the meeting, however, Mrs
P Porter, Chairman of Walcott Parish Council, indicated that she wished to speak. Mr P W
Moore proposed that standing orders were suspended to allow her to ask a question. Mr T
FitzPatrick seconded this proposal.
Mrs Porter said that she was aggrieved to hear Mr R Shepherd’s comments regarding the
siting of caravans at Walcott. She said that they were people’s homes and there was nowhere
else for them to go.
Mr G Jones commented that Mrs Porter should have been allowed to speak without the
suspension of standing orders. He then left the meeting.
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97.
APPOINTMENTS
It was proposed by Mr T FitzPatrick, seconded by Mrs A Fitch-Tillett and
RESOLVED
a) To appoint Mr Smith to the Member Development Group
b) To appoint Miss B Palmer to the Constitution Working Party
c) To appoint Mr J Punchard as a substitute to the Constitution Working Party
98.
DETERMINATION OF COUNCIL TAX DISCOUNTS AND CHARGES FOR 2014/15
Mr W Northam, Portfolio Holder for Finance introduced this item. He explained that the report
recommended the level of council tax discounts and premiums which would apply to second
homes, empty properties and uninhabitable dwellings for the financial year 2014/15.
It was proposed by Mr W Northam, seconded by Mr J Perry-Warnes and
RESOLVED
That under section 11A of the Local Government Finance Act 1992, and in
accordance with the provisions of the Local Government Finance Act 2012 and other
enabling powers that:
the council tax discount for dwellings defined as being within Class ‘A’ remains at
50% for the year 2014/15;
the council tax discount for dwellings defined as being within Class ‘B’ remains at 5%
for the year 2014/15;
those dwellings that are specifically identified under regulation 6 of the Council Tax
(Prescribed Classes of Dwellings)(England) Regulations 2003, which will retain the
50% discount;
those dwellings described or geographically defined at Appendix A which in the
reasonable opinion of the Head of Finance are judged not to be structurally capable
of occupation all year round and were built before the restrictions of seasonal usage
were introduced by the Town and Country Planning Act 1947, will retain the 50%
discount;
the council tax discount for dwellings defined as being within Class ‘C’ to remain at
100% for three months for the year 2014/15;
the council tax discount for dwellings defined as being within Class ‘D’ to remain at
50% for twelve months for the year 2014/15.
That under section 11B(2) of the Local Government Finance Act 1992, and in
accordance with the provisions of the Local Government Finance Act 2012 and other
enabling powers:
A premium is charged for properties which have been empty and substantially
unfurnished for two years or more of 50% of the council tax payable in relation to that
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dwelling.
In accordance with the relevant legislation these determinations shall be published in
at least one newspaper circulating in North Norfolk before the end of the period of 21
days beginning with the date of the determinations.
One member abstained.
99.
DETERMINATION OF THE COUNCIL TAX BASE FOR 2014/15 AND THE TREATMENT OF
SPECIAL EXPENSES
Mr W Northam introduced this item. He explained that the purpose of the report was
to determine the Council’s 2014/15 tax base and the 2014/15 tax base for each parish
in accordance with the legal requirements.
The determination of the tax base for a financial year has to be undertaken in
accordance with legislative requirements between 1 December and 31 January of the
preceding financial year.
Mrs A Moore queried whether the recent damage caused by the tidal surge would
come under special expenses. The Head of Finance explained that this was outside
the Council’s funding and would fall to the relevant parish councils.
Mr P Williams queried whether costs incurred by Hickling Parish Council would count
as special expenses. The Chief Executive replied that special expenses related to
non-parished areas.
It was proposed by Mr W Northam, seconded by Mrs S Arnold and
RESOLVED
a) That the calculations set out in the report used to produce the Council’s tax base be
approved, and the tax base for 2014/15 be determined as 36,769;
b) That the tax base for each parish area for the financial year 2014/15 be as set out at
paragraph 2.1. of the report
100.
DRAFT PROGRAMME OF MEETINGS 2014/15
Mr T FitzPatrick introduced this item in the Portfolio Holder’s absence. He said that the
programme had been circulated to members and any amendments had been incorporated.
Mr P Terrington queried the long gap between meetings of the Coastal Forum. He said that
given the impact of the recent tidal surge on coastal communities, it might be beneficial if the
forum met more frequently. Mrs A Fitch-Tillett replied that the Coastal Management Board met
bi-monthly and regular updates would be provided via the Members’ Bulletin.
It was proposed by Mr T FitzPatrick, seconded by Mr R Reynolds and
RESOLVED
To approve the draft programme of meetings for 2014/15.
101.
RECOMMENDATIONS FROM CABINET 02 DECEMBER 2013
AGENDA ITEM 10: FEES AND CHARGES 2014/15
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Mr W Northam, Portfolio Holder for Finance presented this item. He explained that the fees
and charges recommended in the report would be used to inform the income budgets for
2014/15. He added that when recommending changes to fees and charges, the Council
considered inflation and the charges that the Council itself paid.
Mr M Baker queried the introduction of charges for the installation of wood burners. Mr S
Blatch (Corporate Director) replied that the proposal had come from the Council’s Building
Control Service as more householders were requesting a certificate of installation and this had
a cost implication for the Council. He said that he would provide the legislative context for the
proposals to members as soon as possible.
It was proposed by Mr W Northam, seconded by Mr P W Moore and
RESOLVED
To agree:
a) The fees and charges from 1 April 2014 as included at Appendix A;
b) The fees for the certification for the installation of wood burners to come into effect from 1
January 2014 as follows:
Installation of a solid fuel appliance (eg. Wood Burner):
(i) Where the appliance is commissioned by a third party, a Building Notice Charge, including
VAT, of £180;
(ii) Where the appliance is tested by NNDC a Building Notice Charge, including VAT, of £312.
To note the updated budget as set out in section 5.1, Table 3
4 members voted against the recommendation, 3 members abstained.
AGENDA ITEM 11: HOUSING BENEFIT AND COUNCIL TAX SUPPORT COUNTER
FRAUD POLICY AND PROSECUTION POLICY
Mr W Northam, Portfolio Holder for Revenues and Benefits introduced this item. He explained
that the introduction of the Council Tax Support scheme in April 2013 meant that the Housing
Benefit and Council Tax Support counter fraud policy and prosecution policy needed to be
revised. The new policies reflected the introduction of council tax support and the supporting
legislation that enabled the council to take appropriate action to investigate suspected fraud
and impose sanctions.
It was proposed by Mr W Northam, seconded by Mr P W Moore and
RESOLVED
To adopt the revised Counter Fraud Policy and Prosecution Policy.
102.
RECOMMENDATIONS FROM THE OVERVIEW AND SCRUTINY COMMITTEE 11
DECEMBER 2013
The Chairman of the Overview and Scrutiny Committee, Mr P W Moore, introduced this item.
He said that the committee had considered 4 items and accepted the recommendations for
each of them.
103.
TO RECEIVE THE MINUTES OF THE UNDERMENTIONED COMMITTEES
RESOLVED
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to note the approved minutes of the undermentioned committee:
Cabinet – 04 November 2013
104.
REPORTS FROM THE CABINET OR MEMBERS OF THE CABINET
Mr T FitzPatrick reiterated his earlier comments regarding the recent tidal surge. He again
thanked all the staff that had worked so hard in the days after the event.
He then extended his thanks to everyone within local communities that had worked tirelessly
to provide support to all those that had been affected. He said that Mrs Porter, Chairman of
Walcott Parish Council, was an excellent example of this. He added that local businesses had
also been very supportive and praised the Lighthouse Inn in Walcott and staff at Bacton Gas
Terminal. He concluded by thanking the Eastern Daily Press (EDP) for maintaining a high
level of publicity and setting up the support fund.
Mr FitzPatrick then informed members of the outcome of the Court of Appeal action regarding
the development of a lorry park by Crisp Maltings in Great Ryburgh. He confirmed that the
Court of Appeal had published its judgment in respect of the joint appeal made by the Council
and Crisp Maltings Ltd against the decision of the High Court in May 2013 to quash the
planning permission granted by the Council in September 2011 for a lorry park, silos and
associated development at Great Ryburgh. The Court of Appeal had allowed the appeal,
which meant that the original permission granted by the Development Committee remained
valid.
The Chairman of the Development Committee expressed her thanks to Roger Howe, Planning
Legal Manager, for all his hard work.
105.
NOTICE(S) OF MOTION
The notice of motion had been dealt with under Urgent Business..
The meeting concluded at 7.26 pm.
_________________________
Chairman
Council
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Agenda Item No_____11_______
COUNCIL TAX 2014/15
Summary:
Options considered:
This report presents for approval the budget for 2014/15
and to make statutory calculations in accordance with
the Local Government Finance Act 1992 to set the
Council Tax for 2014/15. The report also includes the
Chief Financial Officer‟s report on the robustness of the
estimates and adequacy of reserves.
It is a statutory requirement to set the budget each year,
whilst there are options around the content of the
budget presented for approval, the budget now
recommended reflects the recommendations made by
Cabinet at its meeting on 3 February 2014.
Conclusions:
It is the opinion of the Council‟s Chief Financial Officer
that the budget for 2014/15 has been set within a robust
framework and the impact of this resolution will maintain
an adequate level of financial reserves held by the
Council.
Recommendations:
That having considered the Chief Financial Officer‟s
report on the robustness of the estimates and the
adequacy of the proposed financial reserves, the
following be approved:
a)
b)
c)
d)
e)
f)
g)
Reasons for
Recommendations:
The General Fund Revenue Budget for 2014/15
(Appendix A) ;
The Policy Framework for the Earmarked
Reserves and the Optimum Level of the General
Reserve 2014/15 to 2017/18 (Appendix B);
The level of the General Reserve maintained at
a minimum of £1.75 million;
The General and Earmarked Reserves are
employed as shown in the Reserves Statement
(Appendix C);
That members undertake the Council Tax and
statutory calculations set out at section 4, and
set the Council Tax for 2014/15;
The final demand on the Collection Fund for
District purposes (NNDC) for 2014/15 be
£5,205,386;
The final demand on the collection fund for
Parish/Town
precepts
for
2013/14
be
£1,635,884.
To approve the 2014/15 budget for revenue and capital
and to make the statutory calculations in respect of the
2014/15 Council Tax.
9
LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW
(Papers relied on the write the report and which do not contain exempt information)
Budget reports and briefings, precepts (NCC, Police and Parishes)
Cabinet Member(s)
Ward(s) affected: All
All
Contact Officer, telephone number and email:
Karen Sly, 01263 516243, Karen.sly@north-norfolk.gov.uk
1.
Introduction
1.1
This report presents for approval the 2014/15 General Fund revenue and capital
budgets along with the Council Tax for 2014/15. It also presents for information only
the current budget projections for 2015/16 to 2017/18.
1.2
The budget for 2014/15, along with detailed projections for the following three
financial years, was considered by Cabinet on 3 February 2014 and then by
Overview and Scrutiny Committee on 12 February 2014.
1.3
This report includes the updated position for the 2014/15 budget and future
projections following the final Local Government Finance Settlement announcement
on 5 February 2014. Further details on the outcome of this announcement are
included in section 2 of the report.
2.
2014/15 Budget
2.1
Since the budget report was produced for Cabinet earlier this month the position for
2014/15 has been updated for the following:
2.1.1
Final Local Government Finance Settlement - The budget report
presented to Cabinet and Scrutiny earlier this month included the
provisional Local Government Finance Settlement figures as announced
on 18 December 2013. Confirmation of the Councils final finance
settlement for 2014/15 was issued on 5 February 2014. The only financial
change within the settlement funding assessment was in relation to the
„returned funding‟ element which totalled £841 additional for 2014/15. It
was also announced that the “Efficiency Support for Services in Sparse
Areas” would in future be known as “Rural Services Delivery Grant” to
better reflect its purpose and would be rolled into the settlement. There
was a further announcement made on 12 February regarding the extra
funding for rural authorities, nationally an additional £2million has been
allocated of which North Norfolk‟s share is £11,945.
2.1.2
New Homes Bonus - The final settlement announcement included final
figures for the New Homes Bonus. There has been a slight change in
relation to the number of affordable homes that are eligible for the bonus
and in financial terms this equates to £2,520.
10
2.1.3
Drainage Board Levies – Final figures have now been confirmed by the
Internal Drainage Boards which has resulted in a movement of £2,666
compared to the position previously reported.
2.2
The impact of the adjustments detailed above has increased the reported surplus by
£18,188; these have been reflected in the appendices (A and C) attached to this
report.
2.3
When the budget was reported to Cabinet on 3 February 2014 a number of final
parish precepts were still to be confirmed. At the time of producing this report two
final notifications are outstanding, although they have notified the Council of the
planned precepts.
2.4
It should be noted that as the billing authority, the setting of the parish precepts will
have an impact on the total billed amount although not on the element which
represents the District Council. This means the total District amount billed for an
average Band D for 2014/15 will be £183.36 (see para 4.6), comprising District
element £138.87 and parish element £44.49 (subject to receiving the final two parish
precept forms).
2.5
In making decisions in relation to setting the Council Tax, section 25 of the Local
Government Act 2003 requires the Chief Financial Officer of the Council to report to
the Council on the following matters:

the robustness of the estimates made for the purpose of the budget
calculations and

the adequacy of the proposed financial reserves.
2.6
This is provided in section 3 of the report.
3.
Chief Financial Officer’s Report
The Robustness of the Estimates
3.1
This section of the report provides a commentary on the robustness of the estimates
now presented and provides an analysis of the risks facing the Council in relation to
the control of income and expenditure flows compared to the budgets that are
recommended for 2014/15.
3.2
The framework within which the budget for 2014/15 has been constructed is similar to
that of previous years and takes into account the following:
a) Previous financial year out-turn position (2012/13) (3.3)
b) Financial Strategy 2014/15 to 2016/17 (3.4)
c) In-year budget monitoring and associated reports (3.5)
d) Cash flow monitoring (3.6)
3.3
The final 2012/13 out turn position, following external audits review, was reported to
Members in September 2013 and secures the starting position for developing the
Council‟s budget. This position is used to update the financial planning process and
establishes the baseline for the current estimates by reflecting significant movements
which will have an on-going impact on the future financial position of the Council.
3.4
The financial planning process is well established and starts each year with the
production of a four year Financial Strategy, which includes high level financial
projections. For the 2014/15 budget this process started earlier than in previous
years and was reported to members during September. As part of this process the
11
Council critically examines the proposed expenditure and income on existing services
and seeks to identify changed priorities in service delivery and planned future
developments, in line with the Corporate Plan and in response to both local and
national pressures. It also identifies changes to spending plans and income
projections. These are informed by the previous years out-turn position and the
current year‟s budget monitoring projections. The financial forecast highlights the
more significant budget movements in preparation for producing the full detailed
budget for the forthcoming year. At the same time the anticipated level of future
external Government funding is reviewed along with the latest forecast of Council Tax
income and New Homes Bonus funding. By consolidating the financial forecasts, the
Financial Strategy seeks to identify future estimated budget requirements and
funding shortfalls at an early stage of the annual budget process. It also highlights
workstreams that will commence prior to the start of the following financial year that
will deliver future savings for the authority.
3.5
In Year Budget Monitoring – The budget monitoring process is carried out throughout
the year with all expenditure and income being monitored on a monthly basis. Not
only does this provide an essential tool for ensuring that the current year‟s budget is
achievable, but it is also fundamental in ensuring that the most up to date information
is incorporated into the future budget and projections taking into account where
budget pressures are highlighted during the year. The regular budget monitoring is
used to inform the annual financial planning and budget process, of changes that will
have an on-going financial impact in future years, as opposed to having only a oneoff implication in the current financial year. As part of the budget monitoring process,
monthly variance reports are provided to budget managers and regular reports
presented to Cabinet and Overview and Scrutiny Committee detailing the projected
outturn position for the current year. Regular reviews of expenditure and
commitments to date, along with income streams, are carried out to ensure that
overspends or shortfalls in income are identified at the earliest opportunity and
reported to Corporate Leadership Team and Members along with recommended
action plans to ensure that the Council‟s overall budget can be met.
3.6
Cash Flow Monitoring – The Council remains debt free. It currently has no long term
borrowing requirement and there have been no cash flow issues. Sufficient liquidity is
generally maintained to cover day to day cash requirements. The cash flow position
of the Council is monitored on a daily basis and managed within the Treasury
Management Strategy which is approved alongside the budget each year. Monitoring
of the treasury position is included within the in-year budget monitoring reports in
addition to the half-yearly Treasury Management report.
3.7
Budgets are prepared using the best information that is available to the Council from
its own sources and from external advisors for example the Council‟s treasury
advisors, Arlingclose. However, many budgets are related to factors that fall outside
the control of the Council, for example pay awards, demand led income levels,
inflation and interest rates, and all can have a significant impact on the Council‟s
overall budget. Forecasting in these areas requires an examination of recent trends
as well as assimilating future projections from known factors.
3.8
There are a number of financial risks facing the authority which are relevant at both
service and corporate levels. In order that these risks are managed, a number of key
areas within the budget need to be closely monitored in the coming financial year,
these include:
a)
Car park income – this area generates significant income for the Council which
in turn supports the delivery of other services across the Council. The 2014/15
12
budget assumes gross income of just over £2.1 million from all car parking
related fees and charges.
b)
Planning and building control fees – The 2014/15 base budget includes
income totalling approximately £950,000 from planning and building control
fees.
c)
Waste and recycling credits – this is a significant source of income to the
Council and reflects the activity across the District in recycling domestic refuse.
A total of £937,932 is included in the 2014/15 base budget.
d)
Planned Savings and Additional Income – the Council has identified a
number of workstreams that are anticipated to deliver service improvements
and cashable savings over the short to medium term. Achievement of the
budgeted savings are monitored in-year as part of the budget monitoring
process. New savings/additional income of £581,744 have been included in the
budget for 2014/15 (this includes the additional income from rental of part of the
Cromer Council offices from April 2014), these are anticipated to increase to
£790,344 in the following year.
e)
Council Tax Support – the Local Council Tax Support Scheme (LCTSS) was
implemented from April 2013, whilst there have been no changes to the
Council‟s scheme for 2014/15, there still remains a risk of increases in the
number of those eligible for Council Tax Support and the ability to collect
Council Tax.
f)
Business Rates Retention – 2014/15 will be the second year of the business
rates retention scheme. The implication of this system of funding is that the
income from the Council‟s share of the business rates will fluctuate in-year and
between years. The budget assumes the baseline funding as announced within
the final Local Government finance settlement; this is essentially the starting
point for the new scheme increased annually by RPI (or for 2014/15 capped at
the increase in the Business rates multiplier of 1.95%). The actuals for the year
will not be confirmed until the final National Non Domestic Rate (NNDR) return
is completed for the year (annually in June). Furthermore the Government
announced further reliefs for businesses from April 2014, including Retail Relief,
New Build Empty Property Relief and Retail Premises Reoccupation Relief.
These are in addition to the extension until March 2015 of the small business
rate relief of up to 100% where eligible. Draft guidance has been issued by the
Department for Communities and Local Government classing these reliefs as
discretionary and that Councils will be reimbursed through a Section 31 grant
for the amount of income foregone by providing the reliefs. Other factors that
will have an impact of the level of rates retained are current and backdated
appeals.
g)
Investment Returns – Over the past few years investment income has been
significantly reduced in the light of the prolonged duration of low interest rates.
The current investment strategy is looking for a return of 1.65% for 2014/15.
The investment income budget assumes the investment portfolio is invested
with counterparties in call accounts and term deposits in line with the Treasury
Strategy 2014/15 as reported to Cabinet on 3 February 2014, and that existing
deposits will continue to their maturity date. This also includes the £5 million
investment in the Local Authorities Property Fund.
13
h)
Tidal Surge/Storm Damage – Members have been made aware through
regular updates including those within the budget and budget monitoring reports
of the costs associated with the tidal surge that occurred on 5/6 December
2013. Whilst there are a number of confirmed sources for funding the costs, for
example, through insurance claims, the Government‟s Bellwin Scheme (for
emergency assistance) and the Severe Weather Recovery Scheme, there still
remains a balance of potentially unfunded costs that could fall to the Council.
Communications are on-going with various government departments regarding
funding for the damage, the most significant being in relation to coastal
defences. In the meantime, the budget report is recommending that funding be
allocated from the general reserve to cover the impact of the damage. This will
take the balance on the general reserve, significantly below the current
recommended level.
i)
General Reserve – As mentioned above after allowing for funding of the tidal
surge damage, the remaining balance in the General Reserve is below the
current recommended balance. The past prudent financial management
approach that the authority has adopted has ensured that the impact of the
storm, should applications for funding be unsuccessful, has been mitigated at
least in the short term. However the medium term financial planning process will
need to take into account the reinstating of the reserve to the minimum
recommended balance.
3.9
Looking forward beyond 2014/15, the financial projections included in the budget
report indicate that further savings will have to be made; this is based on the
assumptions about the future level of funding from 2015/16 onwards. The financial
projections show a forecast budget gap of £239,122 in 2015/16, increasing to
£1,326,790 in 2016/17 and £2,145,112 in 2017/18.
3.10
The capital programme relies on new capital receipts from the sale of assets for nonhousing capital projects; and preserved right to buy receipts and the VAT shelter
arrangements for the housing programme. In both cases prudent estimates are made
of the timing of such receipts and the expenditure profiles within the overall capital
programme.
3.11
Budget monitoring throughout the financial year is critical to the robustness of the
estimates. It is through the ability to manage and control the spending within the
approved budgets and, where appropriate, identify and recommend appropriate
actions, which serves to mitigate the Council‟s level of financial risk.
3.12
Throughout the process of preparing the Council‟s budget there is involvement of the
Elected Members through Officer/Member meetings and reports to Cabinet and
Overview and Scrutiny Committee. This includes both budget monitoring reports
during the year and the Financial Strategy Report.
3.13
The Council also takes advice from third party organisations concerning a number of
more technical factors that impact on the budget process, for example external
advice in relation to treasury management, VAT and Insurance. By doing so the
Council is able to monitor the wider implications of changes in interest rates, inflation
and employment and take remedial action to mitigate financial risk.
Adequacy of the Reserves
14
3.14
An assessment of the adequacy of the reserves, estimated to be available to the
Council throughout 2014/15, is based on the possible commitments falling to be
discharged against the following categories of reserves:
 General Reserve
 Earmarked Reserves.
3.15
Where there is budgeted expenditure to be funded from a reserve (earmarked or
general) these will be allowed for within the reserves statement.
3.16
There are three main reasons for holding reserves:
a) as a contingency to cushion the impact of unexpected events or emergencies;
b) to cushion against the impact of uneven cash flows and to avoid temporary
borrowing; and
c) as a means of building up funds to meet known or predicted liabilities
(earmarked reserves).
3.17
Reviewing the reserves is well established within the financial planning and budget
setting process and is informed by the framework as set out in Appendix B to this
report. An updated reserve statement is included at Appendix C to this report.
3.18
When assessing the level of reserves the Council should take account of strategic,
operational and financial risks facing them.
3.19
In particular the risks associated with the Local Government funding mechanism
including the retention of business rates continues to be a risk for the authority. The
shift of risk to the Council of income and expenditure flows that form a proportionately
larger part of the overall council‟s funding than when these risks were part of Central
Government‟s budgets through the redistribution of business rates mechanism.
These changes have increased the financial uncertainty facing local government and
more local authorities are facing challenges to avoid financial difficulties whilst
meeting their statutory responsibilities.
3.20
Other income streams from demand led services remain vulnerable both from
economic factors and seasonal factors including weather that can influence for
example car parking income. Steps have been taken to set prudent estimates of
income from these services as appropriate but the activity that drives the income
remains very difficult to predict.
3.21
The programme of savings identified as part of previous years financial planning and
budget processes are set to continue throughout 2014/15 along with a number of
new workstream savings.
3.22
The revised assessment of the General Reserve for 2014/15 and forward years, in
total shows little change from the current policy. There have been some changes to
the actual amounts allowed for certain elements within the General Reserve, most
notably in relation to emergencies and other unknown events, but overall the
recommended balance remains at £1.75million, which represents 13% of the net
budgeted operating expenditure. The actual level of the General Reserve at the end
of the financial year 2014/15 is estimated to be £723,879.
3.23
Earmarked reserves are estimated to total £6,078,114 by the end of the 2014/15
financial year. The main components of this total are the Capital Projects, the New
Homes Bonus and the Restructuring/Invest to Save reserves. These reserves, along
with all the other earmarked reserves have been reviewed against the framework in
15
appendix B, as decisions are made on the utilisation of these reserve the reserves
position and projections will be updated accordingly.
3.24
The Capital Projects Reserve provides the funds for major asset purchases or other
capital developments. It is supported by the VAT shelter receipts following the Large
Scale Voluntary Transfer (LSVT) of the councils housing stock in 2006.
3.25
The New Homes Bonus Reserve is an un-ringfenced grant from Central Government
predicated on the development of new dwellings within the district and calculated by
reference to a prescribed formula. The balance in the earmarked reserve is
earmarked for funding projects that will deliver growth.
3.26
The Restructuring/Invest to Save Reserve is held to provide one-off funding for
projects and schemes that will deliver longer-term savings and efficiencies to the
Council, for example the Business Transformation projects.
3.27
All of the earmarked reserves follow the protocol at paragraph 2.2 of the Policy
Framework at Appendix B to this report
Summary
3.28
In the opinion of the Chief Financial Officer the overall budgeted level of both the
General Reserve and the Earmarked Reserves shown in Appendix C are considered
adequate in the short term. For the reasons outlined within the report it is
acknowledged that the General Reserve balance (£723,879) is forecast to be below
that of the recommended balance (£1.75 million) and that work on the financial
strategy to reinstate the balance to the recommended level will need to be
undertaken early on as part of the next financial planning process.
3.29
When considering the robustness of the estimates and adequacy of reserves an
holistic approach is taken, whilst there is a risk that the General Reserve is below the
recommended balance, this is mitigated by the prudent estimates and also the overall
level of earmarked reserves.
4.
COUNCIL TAX SETTING FOR 2014/15
4.1
The following pages represent the information required for Members to set the
Council Tax for the year commencing 1 April 2014.
4.2
Norfolk County Council is scheduled to meet on the 17 February 2014 to set its
Council Tax, and the recommendation is to freeze the Council Tax at the same level
as last year. An increase of 1.97% in the Council Tax for the Norfolk Police & Crime
Commissioner was confirmed following the meeting of the Norfolk Police and Crime
Panel on 31 January 2014. The figures used in this report are based on the
assumption that there will be no increase for North Norfolk District Council (excluding
town and parish council precepts) and Norfolk County Council, and a 1.97% increase
for the Norfolk Police & Crime Commissioner.
4.3
The Localism Act 2011 makes provision for Council Tax referendums to be held if an
authority increases its relevant basic amount of Council Tax in excess of principles
determined by the Secretary of State. These excessiveness principles are set each
year and the Secretary of State has decided that for 2014/15 an increase of 2% or
more above the amount for 2013/14 will be excessive, and a referendum must be
held.
16
4.4
The excessiveness principles apply in 2014/15 to billing authorities and major
precepting authorities, and not to local precepting authorities (town and parish
councils). However, in a ministerial statement the Department for Communities and
Local Government stated “We have not determined principles for local precepting
authorities in 2014 to 2015, but we are putting on notice that we are prepared if
necessary to apply the referendum thresholds to larger town and parish councils from
2015 to 2016 onwards to provide protection for local taxpayers and extend the
principle of direct democracy”.
Statutory Calculations
4.5
That it be NOTED that at its meeting on 18 December 2013, Full Council calculated
the following Council Tax bases for the year 2014/15 in accordance with regulations
made under Section 31B of the Local Government Finance Act 1992 as amended: a) for the whole Council area as 36,769 (Item T in the formula in Section 31B of the
Local Government Finance Act 1992) being calculated by the Council, in
accordance with Regulation 3 of The Local Authorities (Calculation of Council
Tax Base) (England) Regulations 2012, as its Council Tax base for the year;
b)
PART OF THE
COUNCIL
PART OF THE
COUNCIL
COUNCIL'S AREA
TAX BASE
COUNCIL’S AREA
TAX BASE
Alby with Thwaite
93.87 Little Barningham
38.74
Aldborough
205.27 Little Snoring
202.11
Antingham
116.50 Ludham
473.60
Ashmanhaugh
64.46 Matlaske
58.83
Aylmerton
195.36 Melton Constable
166.25
Baconsthorpe
79.03 Morston
54.16
Bacton
464.84 Mundesley
1,030.48
Barsham
95.03 Neatishead
228.50
Barton Turf
236.95 North Walsham
3,590.47
Beckham East/West
106.66 Northrepps
311.63
Beeston Regis
366.12 Overstrand
412.79
Binham
165.80 Paston
78.70
Blakeney
510.58 Plumstead
46.58
Bodham
153.91 Potter Heigham
385.49
Briningham
61.29 Pudding Norton
63.29
Brinton
119.93 Raynham
123.67
Briston
796.35 Roughton
310.41
Brumstead
24.54 Runton
682.81
Catfield
290.93 Ryburgh
217.39
Cley
301.20 Salthouse
112.26
Colby
181.77 Scottow
278.86
Corpusty and Saxthorpe
254.08 Sculthorpe
265.14
Cromer
2,672.30 Sea Palling
197.79
Dilham
129.88 Sheringham
2,920.48
Dunton
51.27 Sidestrand
43.51
East Ruston
179.57 Skeyton
84.34
Edgefield
177.47 Sloley
83.46
Erpingham
231.12 Smallburgh
173.64
Fakenham
2,303.74 Southrepps
311.48
Felbrigg
66.39 Stalham
970.68
Felmingham
177.49 Stibbard
128.11
17
PART OF THE
COUNCIL'S AREA
Field Dalling
Fulmodestone
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Happisburgh
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with
Glandford
COUNCIL
PART OF THE
TAX BASE
COUNCIL’S AREA
129.91 Stiffkey
169.45 Stody
139.62 Suffield
75.55 Sustead
160.26 Sutton
140.37 Swafield
92.47 Swanton Abbott
283.89 Swanton Novers
112.22 Tattersett
72.53 Thornage
172.44 Thorpe Market
382.33 Thurning
263.26 Thursford
190.31 Trimingham
223.47 Trunch
86.17 Tunstead
1,500.57 Upper Sheringham
115.85 Walcott
583.64 Walsingham
30.14 Warham
697.94 Wells-next-the-Sea
138.62 Westwick
39.89 Weybourne
57.30 Wickmere
83.25 Wighton
86.05 Witton
141.08 Wiveton
191.13 Wood Norton
214.90 Worstead
COUNCIL
TAX BASE
122.89
89.41
51.45
85.62
367.33
108.21
139.50
76.02
260.09
90.60
107.57
29.38
103.00
130.60
329.26
245.34
95.93
203.65
338.66
73.42
1,013.35
26.00
313.30
54.88
104.36
117.91
86.93
98.18
294.66
117.54
being the amounts calculated by the Council, in accordance with Regulation 6 of The
Local Authorities (Calculation of Council Tax Base) (England) Regulations 2012, as
the amounts of its Council Tax base for the year for dwellings in those parts of its
area to which special items (parish precepts) may relate.
4.6
That the following amounts be now CALCULATED by the Council for the year
2014/15 in accordance with Sections 31A to 36 of the Local Government Finance Act
1992 and the relevant regulations and directions as follows:a)
£61,261,593
b)
£54,519,599
being the aggregate of the amounts which the Council
estimates for the expenditure items set out in Section
31A(2) (a) to (f) of the Act.
being the aggregate of the amounts which the Council
estimates for the income items set out in Section 31A(3) (a)
to (d) of the Act. This includes the amount the Council
estimates will be transferred in the year from its collection
fund to its general fund in accordance with Section 97 (3) of
the Local Government Finance Act 1988 (Council Tax
surplus of £99,276) and Section 97 (2A) (NDR surplus of
18
c)
£6,741,994
d)
£183.3608
e)
£1,635,884
f)
£138.8700
£720).
being the amount by which the aggregate at (a) above
exceeds the aggregate at (b) above, calculated by the
Council, in accordance with Section 31A(4) of the Act, to be
its Council Tax requirement for the year.
being the amount at (c) above divided by the amount at
4.5(a) above, calculated by the Council, in accordance with
Section 31B(1) of the Act, as the basic amount of its
Council Tax for the year.
being the aggregate amount of all special items (parish
precepts) referred to in Section 34(1) of the Act.
being the amount at (d) above less the result given by
dividing the amount at (e) above by the amount at 4.5 (a)
above, calculated by the Council, in accordance with
Section 34(2) of the Act, as the basic amount of its Council
Tax for the year for dwellings in those parts of its area to
which no special item (parish precept) relates.
g)
PART OF THE COUNCIL'S
AREA
Alby with Thwaite
Aldborough
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
Cley
Colby
Corpusty and Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodestone
Gimingham
BASIC
AMOUNT
£
164.4372
162.6192
156.5438
193.1672
169.4494
157.8501
168.6479
156.6538
159.9714
162.3089
171.9793
166.0111
200.3001
180.2253
155.5463
175.9943
173.4556
166.2604
219.9174
183.8676
217.0592
169.5290
161.1454
175.4959
166.6391
197.3036
173.1372
147.3211
160.6235
169.3863
169.9615
19
PART OF THE COUNCIL’S
AREA
Little Barningham
Little Snoring
Ludham
Matlaske
Melton Constable
Morston
Mundesley
Neatishead
North Walsham
Northrepps
Overstrand
Paston
Plumstead
Potter Heigham
Pudding Norton
Raynham
Roughton
Runton
Ryburgh
Salthouse
Scottow
Sculthorpe
Sea Palling
Sheringham
Sidestrand
Skeyton
Sloley
Smallburgh
Southrepps
Stalham
Stibbard
BASIC
AMOUNT
£
159.2107
174.4941
155.4156
143.9694
191.5677
156.7983
184.6108
167.7540
184.3579
180.2427
183.9558
190.1660
171.9743
168.2170
194.1709
182.3890
161.7461
153.0027
175.6702
172.0875
189.0744
160.5566
193.1144
206.7074
168.7481
151.1891
165.9728
170.4065
173.8128
191.4104
177.5008
PART OF THE COUNCIL'S
AREA
BASIC
AMOUNT
£
178.5788
170.0693
151.6932
159.2766
161.5231
170.1924
160.6265
177.6487
228.3293
148.0016
175.6520
170.7400
167.8824
192.1830
156.1337
161.1440
171.2853
195.3605
147.5484
198.7847
173.7740
172.6718
178.3819
166.2374
170.5500
153.2022
155.8854
Great Snoring
Gresham
Gunthorpe
Hanworth
Happisburgh
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with Glandford
PART OF THE COUNCIL’S
AREA
BASIC
AMOUNT
£
176.9284
165.2540
168.0245
156.9732
161.6478
172.7947
169.4148
171.5193
149.5278
155.7574
172.5503
167.9962
188.1885
189.8935
162.7715
191.0955
170.1737
192.0206
206.9713
199.0170
186.7474
202.6455
172.4077
146.6301
188.9102
164.3334
166.2473
Stiffkey
Stody
Suffield
Sustead
Sutton
Swafield
Swanton Abbott
Swanton Novers
Tattersett
Thornage
Thorpe Market
Thursford
Trimingham
Trunch
Tunstead
Upper Sheringham
Walcott
Walsingham
Warham
Wells-next-the-Sea
Weybourne
Wickmere
Wighton
Witton
Wiveton
Wood Norton
Worstead
being the amounts given by adding to the amount at 4.6(f) above to the amounts of
the special item or items relating to dwellings in those parts of the Council‟s area
mentioned above divided in each case by the amount at 4.6(b) above, calculated by
the Council, in accordance with Section 34(3) of the Act, as the basic amounts of its
Council Tax for the year for dwellings in those parts of its area to which one or more
special items relate.
h)
PART OF THE
COUNCIL’S AREA
VALUATION BANDS
A
£
Alby with Thwaite
Aldborough
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
109.62
108.41
104.36
128.77
112.96
105.23
112.43
104.43
B
£
127.89
126.48
121.75
150.24
131.79
122.77
131.17
121.84
C
£
146.16
144.55
139.15
171.70
150.62
140.31
149.90
139.24
20
D
£
164.43
162.61
156.54
193.16
169.44
157.85
168.64
156.65
E
£
200.97
198.75
191.33
236.09
207.10
192.92
206.12
191.46
F
£
237.52
234.89
226.11
279.01
244.76
228.00
243.60
226.27
G
£
274.06
271.03
260.90
321.94
282.41
263.08
281.07
261.08
H
£
328.87
325.23
313.08
386.33
338.89
315.70
337.29
313.30
PART OF THE
COUNCIL’S AREA
VALUATION BANDS
A
£
Barton Turf
Beckham East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
Cley
Colby
Corpusty and
Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodestone
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Happisburgh
Helhoughton
Hempstead
Hempton
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
B
£
C
£
D
£
E
£
F
£
G
£
H
£
106.64
108.20
114.65
110.67
133.53
120.15
103.69
117.32
115.63
110.84
146.61
124.42
126.24
133.76
129.11
155.78
140.17
120.98
136.88
134.90
129.31
171.04
142.19
144.27
152.87
147.56
178.04
160.20
138.26
156.43
154.18
147.78
195.48
159.97
162.30
171.97
166.01
200.30
180.22
155.54
175.99
173.45
166.26
219.91
195.52
198.37
210.19
202.90
244.81
220.27
190.11
215.10
212.00
203.20
268.78
231.06
234.44
248.41
239.79
289.32
260.32
224.67
254.21
250.54
240.15
317.65
266.61
270.51
286.63
276.68
333.83
300.37
259.24
293.32
289.09
277.10
366.52
319.94
324.61
343.95
332.02
400.60
360.45
311.09
351.98
346.91
332.52
439.83
122.57
144.70
113.01
107.43
116.99
111.09
131.53
115.42
98.21
107.08
112.92
113.30
119.05
113.37
101.12
106.18
107.68
113.46
107.08
118.43
152.21
98.66
117.10
113.82
111.92
128.12
104.08
107.42
114.19
130.24
98.36
132.52
115.84
115.11
143.00
168.82
131.85
125.33
136.49
129.60
153.45
134.66
114.58
124.92
131.74
132.19
138.89
132.27
117.98
123.88
125.62
132.37
124.93
138.17
177.58
115.11
136.61
132.79
130.57
149.47
121.43
125.33
133.22
151.94
114.75
154.61
135.15
134.30
163.43
192.94
150.69
143.24
155.99
148.12
175.38
153.89
130.95
142.77
150.56
151.07
158.73
151.17
134.83
141.57
143.57
151.28
142.77
157.90
202.95
131.55
156.13
151.76
149.22
170.82
138.78
143.23
152.25
173.65
131.15
176.69
154.46
153.48
183.86
217.05
169.52
161.14
175.49
166.63
197.30
173.13
147.32
160.62
169.38
169.96
178.57
170.06
151.69
159.27
161.52
170.19
160.62
177.64
228.32
148.00
175.65
170.74
167.88
192.18
156.13
161.14
171.28
195.36
147.54
198.78
173.77
172.67
224.72
265.29
207.20
196.95
214.49
203.67
241.14
211.61
180.05
196.31
207.02
207.73
218.26
207.86
185.40
194.67
197.41
208.01
196.32
217.12
279.06
180.89
214.68
208.68
205.18
234.89
190.83
196.95
209.34
238.77
180.33
242.95
212.39
211.04
265.58
313.52
244.87
232.76
253.49
240.70
284.99
250.08
212.79
232.01
244.66
245.49
257.94
245.65
219.11
230.06
233.31
245.83
232.01
256.60
329.80
213.78
253.71
246.62
242.49
277.59
225.52
232.76
247.41
282.18
213.12
287.13
251.00
249.41
306.44
361.76
282.54
268.57
292.49
277.73
328.83
288.56
245.53
267.70
282.31
283.26
297.63
283.44
252.82
265.46
269.20
283.65
267.71
296.08
380.54
246.66
292.75
284.56
279.80
320.30
260.22
268.57
285.47
325.60
245.91
331.30
289.62
287.78
367.73
434.11
339.05
322.29
350.99
333.27
394.60
346.27
294.64
321.24
338.77
339.92
357.15
340.13
303.38
318.55
323.04
340.38
321.25
355.29
456.65
296.00
351.30
341.48
335.76
384.36
312.26
322.28
342.57
390.72
295.09
397.56
347.54
345.34
21
PART OF THE
COUNCIL’S AREA
VALUATION BANDS
A
£
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with
Glandford
Little Barningham
Little Snoring
Ludham
Matlaske
Melton Constable
Morston
Mundesley
Neatishead
North Walsham
Northrepps
Overstrand
Paston
Plumstead
Potter Heigham
Pudding Norton
Raynham
Roughton
Runton
Ryburgh
Salthouse
Scottow
Sculthorpe
Sea Palling
Sheringham
Sidestrand
Skeyton
Sloley
Smallburgh
Southrepps
Stalham
Stibbard
Stiffkey
Stody
Suffield
Sustead
Sutton
Swafield
Swanton Abbott
Swanton Novers
Tattersett
B
£
C
£
D
£
E
£
F
£
G
£
H
£
118.92
110.82
113.70
102.13
138.74
129.29
132.65
119.15
158.56
147.76
151.60
136.17
178.38
166.23
170.55
153.20
218.02
203.17
208.45
187.24
257.66
240.12
246.35
221.29
297.30
277.06
284.25
255.33
356.76
332.47
341.10
306.40
103.92
106.14
116.32
103.61
95.97
127.71
104.53
123.07
111.83
122.90
120.16
122.63
126.77
114.64
112.14
129.44
121.59
107.83
102.00
117.11
114.72
126.04
107.03
128.74
137.80
112.49
100.79
110.64
113.60
115.87
127.60
118.33
117.95
110.16
112.01
104.64
107.76
115.19
112.94
114.34
99.68
121.24
123.83
135.71
120.87
111.97
148.99
121.95
143.58
130.47
143.38
140.18
143.07
147.90
133.75
130.83
151.02
141.85
125.80
119.00
136.63
133.84
147.05
124.87
150.20
160.77
131.24
117.59
129.08
132.53
135.18
148.87
138.05
137.61
128.53
130.68
122.09
125.72
134.39
131.76
133.40
116.29
138.56
141.52
155.10
138.14
127.97
170.28
139.37
164.09
149.11
163.87
160.21
163.51
169.03
152.86
149.52
172.59
162.12
143.77
136.00
156.15
152.96
168.06
142.71
171.65
183.73
149.99
134.39
147.53
151.47
154.50
170.14
157.77
157.26
146.89
149.35
139.53
143.68
153.59
150.59
152.46
132.91
155.88
159.21
174.49
155.41
143.96
191.56
156.79
184.61
167.75
184.35
180.24
183.95
190.16
171.97
168.21
194.17
182.38
161.74
153.00
175.67
172.08
189.07
160.55
193.11
206.70
168.74
151.18
165.97
170.40
173.81
191.41
177.50
176.92
165.25
168.02
156.97
161.64
172.79
169.41
171.51
149.52
190.52
194.59
213.27
189.95
175.96
234.13
191.64
225.63
205.03
225.32
220.29
224.83
232.42
210.19
205.59
237.31
222.91
197.68
187.00
214.70
210.32
231.09
196.23
236.02
252.64
206.24
184.78
202.85
208.27
212.43
233.94
216.94
216.24
201.97
205.36
191.85
197.56
211.19
207.06
209.63
182.75
225.16
229.97
252.04
224.48
207.95
276.70
226.48
266.66
242.31
266.29
260.35
265.71
274.68
248.40
242.98
280.46
263.45
233.63
221.00
253.74
248.57
273.10
231.91
278.94
298.57
243.74
218.38
239.73
246.14
251.06
276.48
256.39
255.56
238.70
242.70
226.73
233.49
249.59
244.71
247.75
215.98
259.80
265.35
290.82
259.02
239.94
319.27
261.33
307.68
279.59
307.26
300.40
306.59
316.94
286.62
280.36
323.61
303.98
269.57
255.00
292.78
286.81
315.12
267.59
321.85
344.51
281.24
251.98
276.62
284.01
289.68
319.01
295.83
294.88
275.42
280.04
261.62
269.41
287.99
282.35
285.86
249.21
311.77
318.42
348.98
310.83
287.93
383.13
313.59
369.22
335.50
368.71
360.48
367.91
380.33
343.94
336.43
388.34
364.77
323.49
306.00
351.34
344.17
378.14
321.11
386.22
413.41
337.49
302.37
331.94
340.81
347.62
382.82
355.00
353.85
330.50
336.04
313.94
323.29
345.58
338.82
343.03
299.05
22
PART OF THE
COUNCIL’S AREA
VALUATION BANDS
A
£
Thornage
Thorpe Market
Thursford
Trimingham
Trunch
Tunstead
Upper Sheringham
Walcott
Walsingham
Warham
Wells-next-the-Sea
Weybourne
Wickmere
Wighton
Witton
Wiveton
Wood Norton
Worstead
103.83
115.03
111.99
125.45
126.59
108.51
127.39
113.44
128.01
137.98
132.67
124.49
135.09
114.93
97.75
125.94
109.55
110.83
All Other Parts of the
Council‟s Area
B
£
C
£
121.14
134.20
130.66
146.36
147.69
126.60
148.62
132.35
149.34
160.97
154.79
145.24
157.61
134.09
114.04
146.93
127.81
129.30
D
£
138.45
153.37
149.32
167.27
168.79
144.68
169.86
151.26
170.68
183.97
176.90
165.99
180.12
153.25
130.33
167.92
146.07
147.77
E
£
155.75
172.55
167.99
188.18
189.89
162.77
191.09
170.17
192.02
206.97
199.01
186.74
202.64
172.40
146.63
188.91
164.33
166.24
F
£
190.37
210.89
205.32
230.00
232.09
198.94
233.56
207.99
234.69
252.96
243.24
228.24
247.67
210.72
179.21
230.89
200.85
203.19
G
£
224.98
249.23
242.66
271.82
274.29
235.11
276.02
245.80
277.36
298.95
287.46
269.74
292.71
249.03
211.79
272.87
237.37
240.13
259.59
287.58
279.99
313.64
316.48
271.28
318.49
283.62
320.03
344.95
331.69
311.24
337.74
287.34
244.38
314.85
273.88
277.07
H
£
311.51
345.10
335.99
376.37
379.78
325.54
382.19
340.34
384.04
413.94
398.03
373.49
405.29
344.81
293.26
377.82
328.66
332.49
92.58 108.01 123.44 138.87 169.73 200.59 231.45 277.74
being the amounts given by multiplying (as appropriate) the amounts at 4.6(f) or
4.6(g) above by the number which, in the proportion set out in Section 5(1) of the Act,
is applicable to dwellings listed in a particular valuation band divided by the number
which in that proportion is applicable to dwellings listed in valuation Band D,
calculated by the Council, in accordance with Section 36(1) of the Act, as the
amounts to be taken into account for the year in respect of categories of dwellings
listed in different valuation bands.
4.7
That it be NOTED that for the year 2014/15 the Norfolk County Council and the
Norfolk Police & Crime Commissioner have stated the following amounts in precepts
issued to the Council, in accordance with Section 40 of the Local Government
Finance Act 1992, for each of the categories of dwellings shown below:VALUATION BANDS
Norfolk County
Council
Norfolk Police
and Crime
Commissioner
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
763.38
890.61
1,017.84
1,145.07
1,399.53
1,653.99
1,908.45
2,290.14
136.50
159.25
182.00
204.75
250.25
295.75
341.25
409.50
23
4.8
That, having calculated the aggregate in each case of the amounts at 4.6(h) and 4.7
above, the Council, in accordance with Section 30 and 36 of the Local Government
Finance Act 1992, HEREBY SETS the following amounts as the amounts of Council
Tax for the year 2014/15 for each of the categories of dwellings shown below:-
PART OF THE
COUNCIL’S
AREA
Alby with Thwaite
Aldborough
Antingham
Ashmanhaugh
Aylmerton
Baconsthorpe
Bacton
Barsham
Barton Turf
Beckham
East/West
Beeston Regis
Binham
Blakeney
Bodham
Brinton
Briston
Catfield
Cley
Colby
Corpusty and
Saxthorpe
Cromer
Dilham
East Ruston
Edgefield
Erpingham
Fakenham
Felbrigg
Felmingham
Field Dalling
Fulmodestone
Gimingham
Great Snoring
Gresham
Gunthorpe
Hanworth
Happisburgh
Helhoughton
Hempstead
Hempton
VALUATION BANDS
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,009.50
1,008.29
1,004.24
1,028.65
1,012.84
1,005.11
1,012.31
1,004.31
1,006.52
1,177.75
1,176.34
1,171.61
1,200.10
1,181.65
1,172.63
1,181.03
1,171.70
1,174.28
1,346.00
1,344.39
1,338.99
1,371.54
1,350.46
1,340.15
1,349.74
1,339.08
1,342.03
1,514.25
1,512.43
1,506.36
1,542.98
1,519.26
1,507.67
1,518.46
1,506.47
1,509.79
1,850.75
1,848.53
1,841.11
1,885.87
1,856.88
1,842.70
1,855.90
1,841.24
1,845.30
2,187.26
2,184.63
2,175.85
2,228.75
2,194.50
2,177.74
2,193.34
2,176.01
2,180.80
2,523.76
2,520.73
2,510.60
2,571.64
2,532.11
2,512.78
2,530.77
2,510.78
2,516.31
3,028.51
3,024.87
3,012.72
3,085.97
3,038.53
3,015.34
3,036.93
3,012.94
3,019.58
1,008.08
1,014.53
1,010.55
1,033.41
1,020.03
1,003.57
1,017.20
1,015.51
1,010.72
1,046.49
1,176.10
1,183.62
1,178.97
1,205.64
1,190.03
1,170.84
1,186.74
1,184.76
1,179.17
1,220.90
1,344.11
1,352.71
1,347.40
1,377.88
1,360.04
1,338.10
1,356.27
1,354.02
1,347.62
1,395.32
1,512.12
1,521.79
1,515.83
1,550.12
1,530.04
1,505.36
1,525.81
1,523.27
1,516.08
1,569.73
1,848.15
1,859.97
1,852.68
1,894.59
1,870.05
1,839.89
1,864.88
1,861.78
1,852.98
1,918.56
2,184.18
2,198.15
2,189.53
2,239.06
2,210.06
2,174.41
2,203.95
2,200.28
2,189.89
2,267.39
2,520.21
2,536.33
2,526.38
2,583.53
2,550.07
2,508.94
2,543.02
2,538.79
2,526.80
2,616.22
3,024.25
3,043.59
3,031.66
3,100.24
3,060.09
3,010.73
3,051.62
3,046.55
3,032.16
3,139.47
1,022.45
1,044.58
1,012.89
1,007.31
1,016.87
1,010.97
1,031.41
1,015.30
998.09
1,006.96
1,012.80
1,013.18
1,018.93
1,013.25
1,001.00
1,006.06
1,007.56
1,013.34
1,006.96
1,018.31
1,192.86
1,218.68
1,181.71
1,175.19
1,186.35
1,179.46
1,203.31
1,184.52
1,164.44
1,174.78
1,181.60
1,182.05
1,188.75
1,182.13
1,167.84
1,173.74
1,175.48
1,182.23
1,174.79
1,188.03
1,363.27
1,392.78
1,350.53
1,343.08
1,355.83
1,347.96
1,375.22
1,353.73
1,330.79
1,342.61
1,350.40
1,350.91
1,358.57
1,351.01
1,334.67
1,341.41
1,343.41
1,351.12
1,342.61
1,357.74
1,533.68
1,566.87
1,519.34
1,510.96
1,525.31
1,516.45
1,547.12
1,522.95
1,497.14
1,510.44
1,519.20
1,519.78
1,528.39
1,519.88
1,501.51
1,509.09
1,511.34
1,520.01
1,510.44
1,527.46
1,874.50
1,915.07
1,856.98
1,846.73
1,864.27
1,853.45
1,890.92
1,861.39
1,829.83
1,846.09
1,856.80
1,857.51
1,868.04
1,857.64
1,835.18
1,844.45
1,847.19
1,857.79
1,846.10
1,866.90
2,215.32
2,263.26
2,194.61
2,182.50
2,203.23
2,190.44
2,234.73
2,199.82
2,162.53
2,181.75
2,194.40
2,195.23
2,207.68
2,195.39
2,168.85
2,179.80
2,183.05
2,195.57
2,181.75
2,206.34
2,556.14
2,611.46
2,532.24
2,518.27
2,542.19
2,527.43
2,578.53
2,538.26
2,495.23
2,517.40
2,532.01
2,532.96
2,547.33
2,533.14
2,502.52
2,515.16
2,518.90
2,533.35
2,517.41
2,545.78
3,067.37
3,133.75
3,038.69
3,021.93
3,050.63
3,032.91
3,094.24
3,045.91
2,994.28
3,020.88
3,038.41
3,039.56
3,056.79
3,039.77
3,003.02
3,018.19
3,022.68
3,040.02
3,020.89
3,054.93
24
PART OF THE
COUNCIL’S
AREA
Hickling
High Kelling
Hindolveston
Hindringham
Holkham
Holt
Honing
Horning
Horsey
Hoveton
Ingham
Ingworth
Itteringham
Kelling
Kettlestone
Knapton
Langham
Lessingham
Letheringsett with
Glandford
Little Barningham
Little Snoring
Ludham
Matlaske
Melton Constable
Morston
Mundesley
Neatishead
North Walsham
Northrepps
Overstrand
Paston
Plumstead
Potter Heigham
Pudding Norton
Raynham
Roughton
Runton
Ryburgh
Salthouse
Scottow
Sculthorpe
Sea Palling
Sheringham
Sidestrand
VALUATION BANDS
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,052.09
998.54
1,016.98
1,013.70
1,011.80
1,028.00
1,003.96
1,007.30
1,014.07
1,030.12
998.24
1,032.40
1,015.72
1,014.99
1,018.80
1,010.70
1,013.58
1,002.01
1,227.44
1,164.97
1,186.47
1,182.65
1,180.43
1,199.33
1,171.29
1,175.19
1,183.08
1,201.80
1,164.61
1,204.47
1,185.01
1,184.16
1,188.60
1,179.15
1,182.51
1,169.01
1,402.79
1,331.39
1,355.97
1,351.60
1,349.06
1,370.66
1,338.62
1,343.07
1,352.09
1,373.49
1,330.99
1,376.53
1,354.30
1,353.32
1,358.40
1,347.60
1,351.44
1,336.01
1,578.14
1,497.82
1,525.47
1,520.56
1,517.70
1,542.00
1,505.95
1,510.96
1,521.10
1,545.18
1,497.36
1,548.60
1,523.59
1,522.49
1,528.20
1,516.05
1,520.37
1,503.02
1,928.84
1,830.67
1,864.46
1,858.46
1,854.96
1,884.67
1,840.61
1,846.73
1,859.12
1,888.55
1,830.11
1,892.73
1,862.17
1,860.82
1,867.80
1,852.95
1,858.23
1,837.02
2,279.54
2,163.52
2,203.45
2,196.36
2,192.23
2,227.33
2,175.26
2,182.50
2,197.15
2,231.92
2,162.86
2,236.87
2,200.74
2,199.15
2,207.40
2,189.86
2,196.09
2,171.03
2,630.24
2,496.36
2,542.45
2,534.26
2,529.50
2,570.00
2,509.92
2,518.27
2,535.17
2,575.30
2,495.61
2,581.00
2,539.32
2,537.48
2,547.00
2,526.76
2,533.95
2,505.03
3,156.29
2,995.64
3,050.94
3,041.12
3,035.40
3,084.00
3,011.90
3,021.92
3,042.21
3,090.36
2,994.73
3,097.20
3,047.18
3,044.98
3,056.40
3,032.11
3,040.74
3,006.04
1,003.80
1,006.02
1,016.20
1,003.49
995.85
1,027.59
1,004.41
1,022.95
1,011.71
1,022.78
1,020.04
1,022.51
1,026.65
1,014.52
1,012.02
1,029.32
1,021.47
1,007.71
1,001.88
1,016.99
1,014.60
1,025.92
1,006.91
1,028.62
1,037.68
1,012.37
1,171.10
1,173.69
1,185.57
1,170.73
1,161.83
1,198.85
1,171.81
1,193.44
1,180.33
1,193.24
1,190.04
1,192.93
1,197.76
1,183.61
1,180.69
1,200.88
1,191.71
1,175.66
1,168.86
1,186.49
1,183.70
1,196.91
1,174.73
1,200.06
1,210.63
1,181.10
1,338.40
1,341.36
1,354.94
1,337.98
1,327.81
1,370.12
1,339.21
1,363.93
1,348.95
1,363.71
1,360.05
1,363.35
1,368.87
1,352.70
1,349.36
1,372.43
1,361.96
1,343.61
1,335.84
1,355.99
1,352.80
1,367.90
1,342.55
1,371.49
1,383.57
1,349.83
1,505.70
1,509.03
1,524.31
1,505.23
1,493.78
1,541.38
1,506.61
1,534.43
1,517.57
1,534.17
1,530.06
1,533.77
1,539.98
1,521.79
1,518.03
1,543.99
1,532.20
1,511.56
1,502.82
1,525.49
1,521.90
1,538.89
1,510.37
1,542.93
1,556.52
1,518.56
1,840.30
1,844.37
1,863.05
1,839.73
1,825.74
1,883.91
1,841.42
1,875.41
1,854.81
1,875.10
1,870.07
1,874.61
1,882.20
1,859.97
1,855.37
1,887.09
1,872.69
1,847.46
1,836.78
1,864.48
1,860.10
1,880.87
1,846.01
1,885.80
1,902.42
1,856.02
2,174.90
2,179.71
2,201.78
2,174.22
2,157.69
2,226.44
2,176.22
2,216.40
2,192.05
2,216.03
2,210.09
2,215.45
2,224.42
2,198.14
2,192.72
2,230.20
2,213.19
2,183.37
2,170.74
2,203.48
2,198.31
2,222.84
2,181.65
2,228.68
2,248.31
2,193.48
2,509.50
2,515.05
2,540.52
2,508.72
2,489.64
2,568.97
2,511.03
2,557.38
2,529.29
2,556.96
2,550.10
2,556.29
2,566.64
2,536.32
2,530.06
2,573.31
2,553.68
2,519.27
2,504.70
2,542.48
2,536.51
2,564.82
2,517.29
2,571.55
2,594.21
2,530.94
3,011.41
3,018.06
3,048.62
3,010.47
2,987.57
3,082.77
3,013.23
3,068.86
3,035.14
3,068.35
3,060.12
3,067.55
3,079.97
3,043.58
3,036.07
3,087.98
3,064.41
3,023.13
3,005.64
3,050.98
3,043.81
3,077.78
3,020.75
3,085.86
3,113.05
3,037.13
25
PART OF THE
COUNCIL’S
AREA
Skeyton
Sloley
Smallburgh
Southrepps
Stalham
Stibbard
Stiffkey
Stody
Suffield
Sustead
Sutton
Swafield
Swanton Abbott
Swanton Novers
Tattersett
Thornage
Thorpe Market
Thursford
Trimingham
Trunch
Tunstead
Upper
Sheringham
Walcott
Walsingham
Warham
Wells-next-theSea
Weybourne
Wickmere
Wighton
Witton
Wiveton
Wood Norton
Worstead
All Other Parts of
the Council‟s
Area
VALUATION BANDS
A
£
B
£
C
£
D
£
E
£
F
£
G
£
H
£
1,000.67
1,010.52
1,013.48
1,015.75
1,027.48
1,018.21
1,017.83
1,010.04
1,011.89
1,004.52
1,007.64
1,015.07
1,012.82
1,014.22
999.56
1,003.71
1,014.91
1,011.87
1,025.33
1,026.47
1,008.39
1,167.45
1,178.94
1,182.39
1,185.04
1,198.73
1,187.91
1,187.47
1,178.39
1,180.54
1,171.95
1,175.58
1,184.25
1,181.62
1,183.26
1,166.15
1,171.00
1,184.06
1,180.52
1,196.22
1,197.55
1,176.46
1,334.23
1,347.37
1,351.31
1,354.34
1,369.98
1,357.61
1,357.10
1,346.73
1,349.19
1,339.37
1,343.52
1,353.43
1,350.43
1,352.30
1,332.75
1,338.29
1,353.21
1,349.16
1,367.11
1,368.63
1,344.52
1,501.00
1,515.79
1,520.22
1,523.63
1,541.23
1,527.32
1,526.74
1,515.07
1,517.84
1,506.79
1,511.46
1,522.61
1,519.23
1,521.33
1,499.34
1,505.57
1,522.37
1,517.81
1,538.00
1,539.71
1,512.59
1,834.56
1,852.63
1,858.05
1,862.21
1,883.72
1,866.72
1,866.02
1,851.75
1,855.14
1,841.63
1,847.34
1,860.97
1,856.84
1,859.41
1,832.53
1,840.15
1,860.67
1,855.10
1,879.78
1,881.87
1,848.72
2,168.12
2,189.47
2,195.88
2,200.80
2,226.22
2,206.13
2,205.30
2,188.44
2,192.44
2,176.47
2,183.23
2,199.33
2,194.45
2,197.49
2,165.72
2,174.72
2,198.97
2,192.40
2,221.56
2,224.03
2,184.85
2,501.68
2,526.32
2,533.71
2,539.38
2,568.71
2,545.53
2,544.58
2,525.12
2,529.74
2,511.32
2,519.11
2,537.69
2,532.05
2,535.56
2,498.91
2,509.29
2,537.28
2,529.69
2,563.34
2,566.18
2,520.98
3,002.01
3,031.58
3,040.45
3,047.26
3,082.46
3,054.64
3,053.49
3,030.14
3,035.68
3,013.58
3,022.93
3,045.22
3,038.46
3,042.67
2,998.69
3,011.15
3,044.74
3,035.63
3,076.01
3,079.42
3,025.18
1,027.27
1,013.32
1,027.89
1,037.86
1,198.48
1,182.21
1,199.20
1,210.83
1,369.70
1,351.10
1,370.52
1,383.81
1,540.91
1,519.99
1,541.84
1,556.79
1,883.34
1,857.77
1,884.47
1,902.74
2,225.76
2,195.54
2,227.10
2,248.69
2,568.19
2,533.32
2,569.73
2,594.65
3,081.83
3,039.98
3,083.68
3,113.58
1,032.55
1,024.37
1,034.97
1,014.81
997.63
1,025.82
1,009.43
1,010.71
1,204.65
1,195.10
1,207.47
1,183.95
1,163.90
1,196.79
1,177.67
1,179.16
1,376.74
1,365.83
1,379.96
1,353.09
1,330.17
1,367.76
1,345.91
1,347.61
1,548.83
1,536.56
1,552.46
1,522.22
1,496.45
1,538.73
1,514.15
1,516.06
1,893.02
1,878.02
1,897.45
1,860.50
1,828.99
1,880.67
1,850.63
1,852.97
2,237.20
2,219.48
2,242.45
2,198.77
2,161.53
2,222.61
2,187.11
2,189.87
2,581.39
2,560.94
2,587.44
2,537.04
2,494.08
2,564.55
2,523.58
2,526.77
3,097.67
3,073.13
3,104.93
3,044.45
2,992.90
3,077.46
3,028.30
3,032.13
992.46 1,157.87 1,323.28 1,488.69 1,819.51 2,150.33 2,481.15 2,977.38
4.9
Excessiveness Determination
4.9.1
The Council‟s basic amount of Council Tax as calculated in paragraph 4.6 (f) above
is the same as that calculated for 2013/14, and therefore within the 2.0% increase
limit at which a referendum would be required.
26
4.9.2
The Council has determined that its relevant basic amount of Council Tax for
2014/15 is not excessive in accordance with principles approved under Section 52ZB
Local Government Finance Act 1992. As the billing authority, the Council has not
been notified by a major precepting authority that its relevant basic amount of Council
Tax for 2014/15 is excessive and that the billing authority is not required to hold a
referendum in accordance with Section 52ZK Local Government Finance Act 1992.
5.
Financial Implications and Risks
5.1
The Council is required to set the Council Tax each year in accordance with the
legislation set out above in this report. If this is not done, there is a risk that the
council will be unable to bill in a timely manner with a consequential loss of revenue,
and this may prevent the prudent management of the Council‟s financial affairs. By
maintaining the Council Tax at the same level as 2013/14, the Council will receive a
Council Tax freeze grant of £57,969. This will not be payable if Members decide to
set a higher level of Council Tax. The Council will be required to hold a referendum if
it decides to increase its Council Tax by 2.0% or more.
5.2
The overall budget for 2014/15 is balanced and delivers a surplus of £551,613 which
has been transferred to the General Reserve. Section 3 of the report presents the
Chief Financial Officers statement on the robustness of the estimates and the
adequacy of reserves. This statement is informed by a number of risks that are
facing the authority, in particular those detailed at 3.10. It is recommended that the
level of the General Reserve is maintained at £1.75 million.
6.
Sustainability – None as a direct consequence of this report.
7.
Equality and Diversity
7.1
The Council is legally required to consider the equality duty in its decision-making
and this includes the budget process. As part of any savings or investments the
Council must consider how it can:



Eliminate unlawful discrimination, harassment and victimisation;
Advance equality of opportunity between different groups; and
Foster good relations between different groups by tackling prejudice and
promoting understanding.
7.2
As part of the 2014/15 budget process savings proposals were put forward by Heads
of Services for consideration. A cumulative assessment has been undertaken in
relation to the equality forms and the savings proposals and no negative impact has
been highlighted as a result of this exercise.
7.3
It is not considered that the budget presented for 2014/15 will have any significant
impact on equality and diversity issues.
8.
Section 17 Crime and Disorder considerations – None as a direct consequence of
the report.
27
Appendix A
General Fund Summary 2014/15 Base Budget
Service Area
Assets & Leisure
Corporate Leadership Team/Corporate
Customer Services
Community & Economic Development
Development Management
Environmental Health
Finance
Organisational Development
Management Structures
2013/14 Base
2014/15
Budget
Base Budget
£
£
2,325,691
2,376,094
0
0
697,597
721,046
4,294,675
7,932,005
1,285,771
1,346,891
4,311,587
4,144,772
2,974,845
3,083,806
875,690
955,462
(23,000)
0
2015/16
Projection
£
1,926,975
0
662,301
3,004,797
1,235,031
3,893,652
3,121,116
1,050,222
0
2016/17
Projection
£
1,948,956
0
709,771
2,226,470
1,278,423
3,914,676
3,196,671
976,797
0
2017/18
Projection
£
1,967,562
0
710,654
2,208,375
1,290,717
3,902,775
3,197,021
978,882
0
Net Cost of Services
16,742,856
20,560,076
14,894,094
14,251,764
14,255,986
Parish Precepts (Estimate from 14/15 onwards)
Capital Charges
Reffcus
Interest Receivable
Revenue Financing for Capital
IAS 19 Pension Adjustment
1,429,824
(2,292,529)
(2,511,401)
(392,490)
400,000
266,577
1,635,884
(2,135,334)
(5,564,241)
(363,710)
420,950
265,787
1,635,884
(2,222,775)
(684,578)
(372,290)
225,000
265,787
1,635,884
(2,036,594)
0
(392,410)
225,000
265,787
1,635,884
(1,969,715)
0
(384,150)
225,000
265,787
Net Operating Expenditure
13,642,837
14,819,412
13,741,122
13,949,431
14,028,792
(9,449)
169,735
(21,180)
30,000
0
(142,000)
0
628,496
(68,358)
(43,304)
(31,500)
(15,000)
0
(10,000)
489,095
(200,000)
39,658
(332,585)
0
30,000
(60,000)
0
(5,005)
197,651
(19,020)
(72,839)
(115,000)
0
(50,000)
0
0
(591,011)
0
0
0
(60,000)
0
0
0
285,422
(18,126)
(4,000)
(38,000)
0
0
0
0
0
0
0
0
30,000
0
0
0
351,550
(18,126)
0
0
0
0
0
0
0
0
0
0
30,000
0
0
0
329,792
0
0
0
0
0
0
0
0
0
551,613
0
0
0
14,419,372
14,392,874
13,906,418
14,312,855
14,388,584
(1,429,824)
(5,082,610)
(2,817,506)
(4,337,274)
(1,635,884)
(5,205,386)
(2,873,112)
(3,331,376)
(1,635,884)
(5,152,784)
(2,951,673)
(2,294,088)
(1,635,884)
(5,173,719)
0
(1,599,741)
(5,194,655)
0
(22,740)
0
0
(729,418)
0
0
(57,969)
0
(1,277,202)
(11,945)
0
(57,969)
(58,177)
(1,516,721)
0
(4,418,741)
0
0
0
(1,757,721)
0
(3,800,117)
0
0
0
(1,648,959)
0
(14,419,372)
(14,392,874)
(13,667,296)
(12,986,065)
(12,243,472)
0
0
239,122
1,326,790
2,145,112
Contributions to/(from) Earmarked Reserves:
Capital Projects Reserve
Big Society Fund
Carbon Management
Elections
Enforcement Board
Housing
Legal
New Homes Bonus Reserve
Pathfinder
Planning Revenue
Restructuring/Invest to save
The Pier
Unspent Grants
Whistleblowing
Contribution to General Reserve (Reallocation)
Use of General Reserve
Transfer of Surplus to General Reserve
Amount to be met from Government Grant and Local
Taxpayers
Collection Fund – Parishes
Collection Fund – District
Retained Business Rates Baseline
Revenue Support Grant (RSG)
Forecast Funding (RSG & Business Rates Baseline)
LCTS Transitional funding
Council Tax Freeze (2014/15)
Council Tax Freeze (2015/16)
New Homes bonus
Section 31 grant Rural Services Delivery 2014/15 Top-up
Income from Government Grant and Taxpayers
(Surplus)/Deficit
28
Appendix B
Policy Framework for the Earmarked Reserves and Assessing the Optimum Level of
the General Reserve for the period 2014/15 to 2017/18
1
Background
1.1
In accordance with statute (principally the Local Government Finance Act 2002) and
following the Guidance Note on Local Authority Reserves and Balances (LAAP
Bulletin No. 77 – November 2008), North Norfolk District Council maintains a range of
reserves.
1.2
Two types of reserves are discussed in this policy framework:

Earmarked Reserves

The General Reserve
1.3
There are also a number of other reserves which local authorities hold in relation to
legislation and proper accounting practices, these are not resource-backed reserves
and therefore are not considered as part of this policy framework.
1.4
In making decisions in relation to setting the Council Tax, section 25 of the Local
Government Act 2003 requires the Chief Financial Officer of the Council to report to
the Council on the adequacy of the proposed financial reserves.
1.5
This Policy framework has been informed by both the LAAP Bulletin No. 77 and the
Audit Commissions report published in December 2012 ‘Striking a Balance’ Improving
Councils’ Decision Making on Reserves’.
2
Earmarked Reserves
2.1
Purpose
2.1.1
Earmarked reserves are a means of building up funds to meet known or predicted
liabilities.
2.1.2
Typically earmarked reserves are used to set aside sums for major schemes, such as
capital developments or asset purchases, or to fund reorganisations and
restructurings. Reserves can also be held for trading and business units built up from
surpluses to cover potential losses in future years, or to finance capital expenditure.
In certain circumstances, if expenditure is delayed on specific budgets, it may be
agreed that the underspending at a year end is carried forward for future use in an
earmarked reserve.
2.2
Earmarked Reserves Protocol
2.2.1
For each reserve the following arrangements have been established:

the reasons for / purpose of the reserve

how and when the reserve can be used

procedures for the reserve’s management and control

a process and timetable for review of the reserve to ensure continuing relevance
and adequacy.
2.2.2
In North Norfolk, the establishment and use of earmarked reserves is reviewed at the
time of budget setting and then controlled through the year as part of the regular
budget monitoring processes.
2.3
Review of Earmarked Reserves
2.3.1
The Reserves Statement in Appendix C gives full details of the earmarked reserves.
Each earmarked reserve has been assessed by the Chief Financial Officer whose
Reserves Policy Framework, February 2014
29
Appendix B
judgement is that they are properly established in accordance with the protocol and
that their level and proposed use is appropriate.
2.3.2
It is considered that sufficient provision for the Council’s capital programme (as
recommended) has been included in the capital estimates and capital reserves, and
that nothing further is required.
2.3.3
Where in-year expenditure is being funded by earmarked reserves, the relevant
transfers from the reserves have been allowed for within the reserves statements at
Appendix C.
3
The General Reserve
3.1
Purpose
3.1.1
The general reserve is held for two main purposes:

a working balance to help cushion the impact of uneven cashflows and avoid
temporary borrowing;

a contingency to help cushion the impact of unexpected events or emergencies.
3.2
The Optimum Level of the General Reserve
3.2.1
There are two recommended approaches for deciding the optimum level of the
general reserve:

A risk assessment of the budget which takes full account of the context within
which the budget has been prepared. The budget report itself provides this
contextual information.

To set the reserve at a percentage of expenditure. Too low a level puts the
council at unacceptable risk of failing to meet its obligations, too high a level
unnecessarily ties up resources.
3.2.2
This appendix sets out the framework for considering a risk assessment approach
and validating the result against a percentage calculation. At the end of the day, the
level of reserves is a matter of opinion informed by the judgement of the Council’s
Chief Financial Officer.
3.3
Assessment Framework
3.3.1
The issues to be considered include the following:

The Council continues to operate on an ongoing basis.

The robustness of the budget process including recognition of the linkages with
the corporate plan, the strategic risk register and the financial plan update.

The adequacy of the earmarked reserves and the movements on the general
reserves both in the past and planned.

The extent to which savings and planned service reductions are required and can
be relied upon to support corporate plan targets.

The risk of major litigation and legal claims, both currently and in the future.

The impact of future Government funding reductions.

Implications of changes to Local Council Tax Support Schemes and increase in
the demand for support.

Fluctuations in retained business rate income and funding from the government
for the extensions to reliefs for example retail relief and small business rates.
Reserves Policy Framework, February 2014
30
Appendix B

Fluctuations around certain income streams and grants, for example demand led
services such as planning, building control income, land charges and car parking
and fluctuations in investment income.

Unplanned volume increases in major demand led budgets, particularly in the
context of the current economic climate for example housing benefits, council tax
support and homelessness.

The need to retain a general contingency to provide for any unforeseen
circumstances that may arise including inadequately funded Government
initiatives.

The Government’s Bellwin scheme does provide financial assistance to local
authorities in the event of an emergency. However, assistance is only available
above a threshold and is normally limited to 85% (unless extensions allowed to
the scheme as has been seen in 2013/14) of eligible costs and relates to events
that are exceptional resulting in damage to local authority infrastructure or local
communities. In the short term all costs have to be met pending Government
reimbursement.

The implications of the Local Government Finance Act 2012 in relation to the
implementation of the new business rates retention system and the localisation of
Council Tax support.

The move in local authorities to do less by direct service provision (either through
the Localism Agenda or through third parties, including outsourcing) is increasing
the risks borne by authorities. There is a risk that these arrangements fail and
there are many circumstances when a statutory liability remains with the local
authority. Such risks may not be insurable at an economic level and demand
rigorous risk minimisation strategies and this is an area that will be considered in
more detail if the Council pursues these arrangements in future years.

The need to retain reserves for general day to day cash flow requirements.
3.3.2
All these issues interlink and any one incident is likely to span across many of the
issues. Risks change over time and the general reserve needs to be considered
across the medium term financial plan. What might be an adequate level of reserves
now could be inadequate in years two to four.
3.4
The Assessment of the General Fund Reserve
3.4.1
When undertaking the assessment it must be remembered that the items considered
are merely guides to assessing the overall level of the reserve. In no way is it a
budget for any of the items being created since by its nature a general reserve is
designed to protect against the unexpected and unquantifiable for whatever reason.
3.4.2
Having considered the relevant risks and the mitigation measures already in place, it
is felt that the following indicative items should be taken into account in the budget
risk assessment for 2014/15:
Item
2014/15
1 Pay and Price Inflation
(0.5% above budget assumption)
2 Interest Rates
(0.25% below budget prediction on non-fixed
investments)
3 Failure to Achieve Planned Savings and
Cost Pressures from Corporate Plan
Targets
(to ensure core services are maintained)
Reserves Policy Framework, February 2014
31
2015/16
2016/17
2017/18
44,000
44,000
44,000
44,000
43,000
43,000
43,000
43,000
44,200
64,600
65,800
66,300
Appendix B
Item
2014/15
4 Major Litigation and Legal Claims
(to provide additional comfort above
earmarked reserves)
5 Emergencies and Other Unknowns
(to recognise the risks associated with
unpredictable events)
6 Treatment of Demand Led Pressures
(recognising the impact of increase or
reduction in demand and compensating
increase or reduction in expenditure or income)
7 Cash Flow
(it is felt that in relation to the new statutory
obligations in paying set amounts to the major
preceptors and central government as part of
the new funding arrangements, an amount
needs to be included for the impact on the
short term cash flow needs)
8 Future Funding Fluctuations (due to the
changes in the future funding regime an
allowance should be made within the general
reserve to mitigate the impact within and
between financial years)
Total Indicated General Fund Reserve
Recommended
% of Net Budgeted Operating Expenditure
(excluding parish precepts)
Budgeted General Fund Reserve (at yearend, after taking account of planned use)
% of Net Budgeted Operating Expenditure
(excluding parish precepts)
2015/16
2016/17
2017/18
150,000
150,000
150,000
150,000
600,000
600,000
600,000
600,000
180,000
180,000
180,000
180,000
50,000
50,000
50,000
50,000
620,300
620,600
620,300
620,300
1,731,500
1,751,900
1,753,100
1,753,600
13%
14%
14%
14%
723,879
723,879
723,879
723,879
5%
6%
6%
6%
4
Chief Financial Officer’s Opinion
4.1
The Earmarked Reserves detailed in Appendix C are proper and appropriate with
regard to purpose, level and proposed use.
4.2
Based on the assessment detailed above it is recommended that the level of the
general reserve should remain at £1.75 million. It is acknowledged that the balance of
the general reserve at the end of 2014/15 is forecast to be below the minimum level.
This is due to the budget assuming that the costs of the tidal surge will be funded by
the Council at least in the short term. Should the Council be successful in securing
external funding for the damage, then the impact will be reduced. In considering the
budget put forward for approval the balance on the General Reserve is not
considered in isolation but is considered along with the level of earmarked reserves,
and the robustness of the estimates presented for approval. Whilst earmarked in
nature unless amounts are budgeted to be taken from the reserves, commitments
have not yet been made from these reserves.
4.3
Actions to re-instate the general reserve to the recommended balance will need to be
considered early on in the next financial planning process and initially as part of the
2013/14 outturn reporting process.
Reserves Policy Framework, February 2014
32
Appendix C
Reserves Statement 2013/14 onwards
Reserve
General Fund General Reserve
Purpose and Use of Reserve
A working balance and contingency, current recommended
balance is £1.75 million.
Balance at
31/3/2013
Updated
Budget
Movement
£
£
Estimated
Balance at
1/4/2014
£
Budgeted
Contributions to
Reserves
2014/15
Budgeted
Contributions From
Reserves 2014/15
£
£
Total
Budgeted
2014/15
Movement
£
Balance at
1/4/2015
Budgeted
2015/16
Movement
Balance at
1/4/2016
Budgeted
Movement
2016/17
Balance at
1/4/2017
Budgeted
Movement
2017/18
Balance at
1/4/2018
£
£
£
£
£
£
£
1,745,452
(982,175)
763,277
551,613
(591,011)
(39,398)
723,879
0
723,879
0
723,879
0
723,879
Earmarked Reserves:
Capital Projects
To provide funding for capital developments and purchase of
major assets. This includes the VAT Shelter Receipt.
2,063,225
(583,382)
1,479,843
235,608
(195,950)
39,658
1,519,501
0
1,519,501
0
1,519,501
0
1,519,501
Asset Management
To support improvements to our existing assets as identified
through the Asset Management Plan.
64,718
(53,049)
11,669
0
0
0
11,669
0
11,669
0
11,669
0
11,669
Benefits
To be used to mitigate any claw back by the Department of
Works and Pensions following final subsidy determination.
Timing of the use will depend on audited subsidy claims.
671,792
0
671,792
0
0
0
671,792
0
671,792
0
671,792
0
671,792
Big Society Fund
The Budget and forecast projections assume the return of the
second homes funding from County continues to be received
and is utilised on the related grants and communtiy
expenditure.
542,065
173,927
715,992
0
(332,585)
(332,585)
383,407
0
383,407
0
383,407
0
383,407
Carbon
Management
To fund revenue invest to save initiatives and projects within
the Carbon Management Plan.
21,180
(21,180)
0
0
0
0
0
0
0
0
0
0
0
Coast Protection
To support the ongoing coast protection maintenance
programme ands carryforward funding between financial
years.
60,000
(60,000)
0
0
0
0
0
0
0
0
0
0
0
Common Training
To deliver the corporate training programme. Training and
development programmes are sometimes not completed in
the year but are committed and therefore funding is carried
forward in an earmarked reserve.
36,270
(8,820)
27,450
0
0
0
27,450
0
27,450
Economic
Development and
Tourism
Earmarked from previous underspends within Economic
Development and Tourism Budgets along with funding
earmarked for Learning for Everyone.
32,248
(25,000)
7,248
0
0
0
7,248
Election Reserve
Established to meet costs associated with district council
elections, to smooth the impact between financial years.
30,000
30,000
60,000
30,000
0
30,000
90,000
Enforcement Board
Established to meet costs associated with district council
enforcement works as per report to cabinet on the 2nd
December 2013.
0
158,222
158,222
0
(60,000)
(60,000)
98,222
Environmental
Health
Earmarking of previous underspends and additional income
to meet Environmental Health initiatives.
33,200
(20,000)
13,200
0
0
0
13,200
13,200
13,200
13,200
Unspent Grants
Revenue Grants received and due to timiing issues not used
in the year.
47,963
2,037
50,000
0
(50,000)
(50,000)
0
0
0
0
Housing
Previously earmarked for stock condition survey and housing
needs assessment.
242,000
(142,000)
100,000
0
0
0
100,000
0
100,000
0
100,000
0
100,000
Land Charges
To mitigate the impact of potential income reductions.
50,356
0
50,356
0
0
0
50,356
0
50,356
0
50,356
0
50,356
33
27,450
27,450
7,248
0
7,248
0
7,248
(60,000)
30,000
30,000
60,000
30,000
90,000
0
98,222
0
98,222
0
98,222
Appendix C
Reserves Statement 2013/14 onwards
Balance at
31/3/2013
Updated
Budget
Movement
Estimated
Balance at
1/4/2014
£
Reserve
Purpose and Use of Reserve
Legal
One off funding for Compulsory Purchase Order (CPO) work
and East Law Surplus.
47,555
(42,550)
5,005
Local Strategic
Partnership
Earmarked underspends on the LSP for outstanding
commitments and liabilities.
82,677
(30,949)
51,728
LSVT Reserve
To meet the cost of successful warranty claims not covered
by bonds and insurance following the housing stock transfer.
435,000
0
New Homes Bonus
Established for supporting communities with future growth
and development.*
611,678
Organisational
Development
To provide funding for organisation development to create
capacity within the organisation and address anomalies within
the pay structure.
Partnership Budgets
This reflects the balance of funding on the Revenues and
Benefits Partnership project. This will be utilised in 2013/14.
Pathfinder
To help Coastal Communities adapt to coastal changes.
£
£
Budgeted
Contributions to
Reserves
2014/15
Budgeted
Contributions From
Reserves 2014/15
£
£
Total
Budgeted
2014/15
Movement
£
Balance at
1/4/2015
Budgeted
2015/16
Movement
£
£
Balance at
1/4/2016
£
Budgeted
Movement
2016/17
Balance at
1/4/2017
£
£
Budgeted
Movement
2017/18
Balance at
1/4/2018
£
£
(5,005)
(5,005)
0
0
0
0
0
0
0
0
0
0
51,728
0
51,728
0
51,728
0
51,728
435,000
0
0
0
435,000
0
435,000
0
435,000
0
435,000
675,207
1,286,885
255,440
(57,789)
197,651
1,484,536
285,422
1,769,958
351,550
2,121,508
329,792
2,451,300
69,997
(69,997)
0
0
0
0
0
0
0
0
0
0
0
35,000
(35,000)
0
0
0
0
0
0
0
0
0
0
0
265,825
(128,358)
137,467
0
(19,020)
(19,020)
118,447
(18,126)
100,321
(18,126)
82,195
(44,108)
38,087
134,954
35,596
170,550
0
(72,839)
(72,839)
97,711
(4,000)
93,711
0
93,711
0
93,711
37,837
0
37,837
0
0
0
37,837
0
37,837
0
37,837
0
37,837
Previously unspent Housing and Planning Delivery Grant
Planning - Revenue (HPDG) for use on related revenue projects, timing to be
confirmed.
Regeneration
Projects
Carry forward of underspends relating to Regeneration
Projects.
Restructuring &
Invest to Save
Proposals
To fund one-off redundancy and pension strain costs and
invest to save initiatives. Transfers from this reserve will be
allocated against business cases as they are approved.
Timing of the use of this resrve will depend on when business
cases are approved.
694,074
217,118
911,192
0
(115,000)
(115,000)
796,192
(38,000)
758,192
0
758,192
0
758,192
Sports Hall
To support renewals for sports hall equipment. Amount
Equipment & Sports transferred in the year represents over or under achievement
of income target.
Facilities
24,820
(7,070)
17,750
0
0
0
17,750
0
17,750
0
17,750
0
17,750
The pier
15,000
(15,000)
0
0
0
0
0
0
0
0
0
0
0
Treasury (Property) Property Investment (Treasury), to smooth the impact on the
revenue account of interest fluctuations.
Reserve
66,068
0
66,068
0
0
0
66,068
66,068
0
66,068
0
66,068
Whistle blowing
10,000
(10,000)
0
0
0
0
0
0
0
0
0
0
0
8,170,954
(942,423)
7,228,531
1,072,661
(1,499,199)
(426,538)
6,801,993
165,296
6,967,289
363,424
7,330,713
315,684
7,646,397
Total Reserves
To be used to support the costs of works to Cromer pier.
Commissioning investigation activity as required.
34
Agenda Item No____12________
Pay Policy Statement 2014/15
Summary:
Section 38 of the Localism Act 2011 (“the Act”) requires
the Council to produce an annual pay policy statement
(“the statement”) for the start of each financial year. The
attached statement is drawn up in compliance with the
Act to cover the period 2014/15. It is a legal requirement
that Full Council formally signs off this statement and
the responsibility cannot be devolved to any other
person or committee.
Conclusions:
The attached statement sets out current remuneration
arrangements including the Travel Policy for staff.
Recommendations:
1) To adopt the attached Pay Policy Statement and to
publish the statement for 2014/15 on the Council‟s
website.
2) To adopt the revised Travel Policy shown at
Appendix D.
Cabinet Member(s)
Ward(s) affected
Councillor Tom FitzPatrick All
Contact Officer, telephone number and email:
1.
Introduction
1.1
Section 38 (1) of the Localism Act 2011 (“the Act”) requires English and
Welsh local authorities to produce a pay policy statement (“the statement”) for
each financial year. The first statement went to Full Council on 22 February
2012 to cover the period 2012/13.
2.
The Statement
2.1
The statement must set out:




A local authority‟s policy on the level and elements of remuneration for
each chief officer
A local authority‟s policy on the remuneration of its lowest-paid
employees (together with its definition of “lowest-paid employees” and
its reasons for adopting that definition)
A local authority‟s policy on the relationship between the remuneration
of its chief officers and other officers
A local authority‟s policy on other specific aspects of chief officers‟
remuneration: remuneration on recruitment, increases and additions to
35
remuneration, use of performance related pay and bonuses,
termination payments, and transparency.
2.2
With regard to the process for approving the statement, it must:



2.3
Be approved formally by Full Council and cannot be delegated to any sub
committee. This includes any amendments in each financial year
Be approved by the end of March each year
Be published on the authority‟s website and in any other manner that the
Council thinks appropriate as soon as it is reasonably practicable after it is
approved or amended
Be complied with when the authority sets the terms and conditions for a
Chief Officer
For the purpose of the statement the term „Chief Officer‟ in a local authority
context is defined as set out in the Local Government and Housing Act 1989
as:




The Head of Paid Service (Chief Executive)
The Monitoring Officer
A statutory Chief Officer and non statutory Chief Officer (section 2 of
that Act)
A deputy Chief Officer (section 2 of that Act)
2.4
This definition of Chief Officer is wider than that contained within the
Constitution where the term „chief officer‟ indicates the senior posts which sit
on Corporate LeadershipTeam i.e. the Chief Executive and Directors.
3
Travel Policy
3.1
The Travel policy is appended to the Pay Policy Statement and has been
reviewed to remove historical references to „transitional arrangements‟ which
are no longer applicable and to amend the mileage range for staff travel in
line with the HMRC mileage range. The mileage rates payable to staff have
not been amended. (See Appendix D).
4
Conclusion
4.1
The statement meets the statutory requirements of the Localism Act and it is
therefore recommended that the statement be approved.
5
Financial Implications and Risks
5.1
There are no increased risks or resource implications as a result of setting
and publishing this statement. The report and the statement outline current
arrangements. This statement builds on the publication of senior officer salary
information
which
is
already
available
on
the
website
at
http://www.northnorfolk.org/council/8105.asp
6
Equality and Diversity
6.1
The Equality act 2010 places requirements upon all public sector bodies to
ensure that its policies and procedures promote equality, this document
supports that requirement.
36
Appendix D
PAY POLICY STATEMENT 2014/15
Context
This policy statement has been produced in accordance with Sections 38 to 43 of the
Localism Act 2011 (“the Act”), which, from 2012 onwards, requires all local
authorities to publish an annual statement of their policy for the relevant financial
year in relation to:






The remuneration of their most senior employees (which the Act
defines as the Head of Paid Service (Chief Executive),
the Monitoring Officer,
the Chief Officers (or Directors), and
the Deputy Chief Officers (i.e. managers who report directly to a Chief
Officer));
The remuneration of their lowest-paid employees; and
The relationship between the remuneration of their most senior
employees and that of other employees.
The Secretary of State has produced guidance on the provisions in the Act relating to
transparency and accountability in local pay, which local authorities must have regard
to in preparing and approving their annual pay policy statements. This Pay Policy
Statement takes full account of this guidance as well as the provisions of the Act.
Additionally it takes account of:



The Code of Recommended Practice for Local Authorities on Data
Transparency, issued by the Department for Communities and Local
Government in September 2011
Guidance issued by the Joint National Council (JNC) for Local
Authority Chief Executives on pay policy statements which was
published in November 2011
Employment and equalities legislation which impacts on local authority
employers
The policy statement also refers to information which the Council already publishes
under other legislation:



Information on the level of remuneration paid to senior managers, as
required by The Accounts and Audit (Amendment No. 2) (England)
Regulations 2009
Policies on the exercise of its discretions over payments upon
termination of employment under the Local Government Pension
Scheme, as required by Regulation 66 of the Local Government
Pension Scheme (Administration) Regulations 2008
Policies on the exercise of its discretions over payments upon
termination of employment under the Local Government (Early
Termination of Employment) (Discretionary Compensation) (England
and Wales) Regulations 2006, as required by Regulation 7 of those
regulations.
37
Appendix D
This Pay Policy Statement must be reviewed on an annual basis and a new version
of the policy will be submitted to Full Council for approval by 31 March immediately
preceding the financial year to which it relates.
The pay policy statement can also be amended during the course of the financial
year, but only by a resolution of the Full Council. If it is amended during the year to
which it relates, the revised version of the statement must be published as soon as
possible after the amendment is approved by Full Council.
This policy statement was considered by Full Council on 26 February 2014. It is
available on the Council‟s website. The Council‟s website also includes separately
published data on salary information relating to Senior Officers and this can be
viewed at http://www.northnorfolk.org/council/8105.asp
For the purpose of the pay policy statement the term „Chief Officer‟ in a local
authority context is defined as set out in the Local Government and Housing Act
1989:
a)
b)
c)
d)
The Head of Paid Service (i.e. the Chief Executive) as designated under
section 4 of that Act;
The Monitoring Officer designated under section 5(1) of that Act;
A statutory Chief Officer and non statutory Chief Officer under section 2 of
that Act;
A deputy Chief Officer mentioned in section 2 of that Act.
Remunerating Chief Officers/Deputy Chief Officers
The remuneration for Chief Officers/Deputy Chief Officers within the Council can be
found at Appendix A – C.
The Monitoring Officer service is contracted through Norfolk County Council and as
such, the Council does not directly remunerate the Monitoring Officer.
Remunerating the Lowest Paid in the Workforce
The Council applies terms and conditions of employment that have been negotiated
and agreed through appropriate collective bargaining mechanisms (national or local)
or as a consequence of Council decisions, these are then incorporated into contracts
of employment. The lowest pay point in use by the Council for employees is spinal
column point (SCP) 5. This relates to an annual salary of £12,435 (full time
equivalent (FTE) and can be expressed as an hourly rate of pay of £6.4454 as at 31
March 2014. Employees on this pay point are defined as our lowest paid employees.
This pay point and salary were determined by the National Joint Council (NJC) on 1
April 2013.
The Relationship between Chief Officer Remuneration and that of other
employees
The highest paid salary in the Council is that of the Chief Executive at £99,771 as at
31 March 2014. The median for Chief Officers is £52,806 and for non-Chief Officers
is £19,317. This gives a ratio of 1:2.733. The Council does not have a policy on
maintaining, reaching or applying a specific pay multiple. However the Council is
conscious that remuneration at all levels needs to be adequate to secure and retain
high-quality employees but not be seen as excessive.
38
Appendix D
Other Aspects of Chief Officer Remuneration
Other aspects of Chief Officer remuneration are appropriate to be covered by this
policy statement, these other aspects are defined as remuneration on recruitment,
pay increases, additions to pay, performance related pay, earn back, enhancements
of pension entitlements and termination payments. These elements are shown in
Appendix A and B.
Review
The Localism Act 2011 requires relevant authorities to prepare a Pay Policy
Statement for each subsequent financial year. The next statement will be submitted
to Full Council for approval by 31 March 2015.
As necessary, the Council may by resolution amend the pay policy statement at
times other than that of the prescribed annual statement.
39
Appendix D
Post
Salary grade
Chief
Executive
1
Expenses / car
allowances
Travel and other
expenses are
reimbursed
through normal
Council
procedures.
Bonuses / PRP /
Earn Back
The current terms
and conditions of
employment does
not provide for
any of the above
elements
Honoraria / Acting
Up
Honoraria and acting
up payments for any
increased duties and
responsibilities do not
apply
Market/Salary
Supplements
A salary/market
supplement has not been
applied to this post
Car allowances
are paid in
accordance with
the rates set out in
Council‟s Travel
Policy (see
Appendix D)
Election Fees
As the Returning Officer (RO), the
Chief Executive will receive a fee,
locally in respect of County,
District and Parish Elections. The
fee for undertaking this role in
Norfolk is determined by an
independent panel made up of the
Chairs of Norfolk Local Authority
Member Remuneration Panels.
Fees for conducting Parliamentary
and European Parliamentary
Elections, National Referendums
and other Elections such as for
the Police and Crime
Commissioner. etc. are
determined by Government. The
RO is a separate appointment and
therefore not factored into the
salary range shown.The fees will
be published on the Council‟s
website (once agreed).
As above (where applicable)
Severance
Arrangements
The Council‟s
normal policies
regarding
redundancy
and
early/flexible
retirement
apply to the
postholder
Corporate
Directors x 2
Head of
Finance/s151
Officer
2
As above
As above
As above
As above
As above
4
As above
As above
£4464 pa (s151
responsibilities)
As above (where applicable)
As above
Head of
Planning
4
As above
As above
Could be applied
where appropriate on
authorisation of
Corporate Leadership
Team
As above
As above (where applicable)
As above
Head of
Service x 6
4
As above
As above
As above
£ 4464 pa (specialist
delegated
responsibilities)
Could be applied where
appropriate on
authorisation of
Corporate Leadership
Team
As above (where applicable)
As above
Appendix A
40
Appendix D
Appendix B
Aspect of Chief
Officer Remuneration
Recruitment
Council Policy
The post will be advertised and appointed to at the appropriate approved
salary for the post in question and individuals will be placed on the
appropriate SCP within the pay grade for the post that they are appointed
to.
Employees will receive an annual increment (and in some cases, 6 months
after starting work with the Council), subject to the top of their grade not
being exceeded.
Where the Council is unable to recruit to a post at its designated grade, it
will consider the use of temporary market supplements.
Access to appropriate elements of the Council‟s relocation Scheme may
also be granted in certain circumstances, when new starters move to the
area.
Pay Increases
Additions to Pay
Professional
Subscriptions
Employee Assistance
Programme (EAP)
(includes access to
advice and
counselling)
Contract for Services
Redundancy and
payments on
termination
The above applies to all employees.
The Council will apply any pay increases that are agreed by the relevant
national negotiating bodies. The Council will also apply any pay increases
that are as a result of Council decisions to significantly increase the duties
and responsibilities of the post in question beyond the normal flexing of
duties and responsibilities that are expected in senior posts.
This applies to all employees.
The Council would not make additional payments beyond those specified
in the terms and conditions of employment.
This applies to all employees.
These are payable where they are required for the post and should be
limited to one subscription per Officer.
This applies to all employees.
Access to the EAP scheme is available to all employees and Elected
Members.
Where the Council remains unable to appoint chief officers on recruitment,
or there is a need to provide interim support to cover for a vacant
substantive chief officer post, the Council will, where necessary, consider
engaging individuals under „contracts for service‟. These will be sourced
through a relevant procurement process ensuring the Council is able to
demonstrate value for money from competition in securing the relevant
service.
The Council has a single policy which applies to all employees.
Where termination of employment is subject to a compromise agreement
that agreement may include a negotiated payment in exchange for which
the employee undertakes not to pursue claims against the Council. This is
always subject to the completion of a business case and appropriate
authorisation as laid out in the above policy.
41
Appendix D
Appendix C
Salary grades for Chief Officers and Deputy Chief Officers (2014)
Grade 1
SCP
Annual
Amount
300
301
97,680.00
99,771.00
Grade 2
SCP
Annual
Amount
310
311
312
313
314
66,516.00
68,190.00
73,311.00
75,192.00
77,307.00
Grade 3
SCP
Annual
Amount
320
321
322
323
324
54,054.00
55,719.00
57,270.00
62,868.00
64,284.00
Grade 4
SCP
330
331
332
333
334
Annual
Salary
45,177
46,404
47,613
48,831
52,806
42
Appendix D
Appendix D
TRAVEL POLICY
INTRODUCTION
The purpose of this policy is to set out North Norfolk District Council‟s policy on travel
arrangements that employees are eligible to claim in reimbursement for journeys made in
carrying out their duties.
GENERAL TRAVEL PRINCIPLES
Employees will be required to ensure that:-
the use of public transport is prioritised above a car where the journey time is
comparable to that of a car
-
the choice of travel mode should always be the most cost effective to the
Authority, taking into account both claim costs and staff time
-
they ensure that journeys are planned to do the least number of miles possible,
through good route planning and car sharing
-
a full record of their journey is kept including the reason for travelling and the
names of official passengers carried
-
they do not use their own vehicle on journeys where there is room in the car of
another officer making the same journey on the same business. In this situation,
an essential car user should drive in preference to a casual user, if possible
-
they have included and maintain in their policy of insurance a clause indemnifying
the Authority against all third party claims (including those concerning
passengers) arising out of the use of the vehicle on official business
-
all claims exclude home to work mileage (and vice versa) if the journey starts or
ends from the officers home i.e. they should only claim for excess business
mileage over and above their normal daily commute mileage
-
all claims must be made using the appropriate claim form (these can be obtained
from the intranet or HR)
-
VAT receipts are obtained and attached to the travel claim form to enable the
Authority to reclaim VAT
-
they are familiar with and comply with the Driver Policy and Handbook
CAR ALLOWANCES
North Norfolk District Council recognises that employees will be required to use their own
motor vehicle for the efficient performance of their duties and that it is appropriate to
reimburse for additional authorised expenditure.
All employees are designated as casual users unless their post attracts an essential car user
allowance or they are currently in receipt of either a lease car or cash equivalent payment.
43
Appendix D
ESSENTIAL USER ALLOWANCES
Essential users are those whose duties are of such a nature that it is essential for them to
have a motor car at their disposal whenever required. If the employee uses a private car in
carrying out those official duties then they shall be entitled to receive the lump sum
allowance and mileage rates set out in this policy.
To determine eligibility to an essential car user allowance, the Essential Car User
Assessment Form (obtained from HR) must be completed by either the line manager (for
vacant posts) or the postholder. The assessment form will be scored by HR and eligibility will
be confirmed or declined based on that assessment. If the postholder is not satisfied with the
outcome, they can request an assessment by a Corporate Director in consultation with
UNISON. A record of the request and scoring will be kept on the post file and where
appropriate, the personnel file.
The essential car user allowance will be paid to all employees whose eligibility is confirmed
and they will receive a lump sum in accordance with their terms and conditions of
employment along with the approved mileage rate for claimed business miles undertaken.
Eligibility for essential car user status will be checked annually via completion of the car
allowance scheme assessment form and if the post does not meet the criteria for this
allowance, it will be removed immediately and the employee will be re-designated as a
casual user. The employee will be entitled to appeal this decision and eligibility will be
rechecked and the decision confirmed by a Corporate Director in consultation with UNISON.
CASUAL USER ALLOWANCES
Casual users are those for whom it is desirable that a car should be made available when
required and as such are eligible to receive the appropriate mileage rate set out in this
policy.
ALLOWANCES AND MILEAGE RATES
See Appendix A – please note these rates are reviewed and where appropriate, updated
and published annually.
CAR LOAN SCHEME
Employees may apply to the Authority for a loan to purchase a vehicle if it is deemed
necessary by a Corporate Director for them to use a vehicle for work purposes. Details of the
scheme can be obtained from the Payroll Officer.
44
Appendix D
OTHER MILEAGE RATES
Lease car scheme
Training1
Motorcycle
Cycle
Car sharing-
-
15.47 pence per mile
15.47 pence per mile
24 pence per mile
20 pence per mile
5 pence per mile (not per person(s) carried)
MILEAGE CLAIMS
All claims must be submitted on the appropriate claim form and passed to Payroll for
payment within 3 months of undertaking the journey/expenditure. All claim forms are to be
authorised by the appropriate authorised line manager according to the „authorised
signatories list‟. See Appendix B for details of what can be included in a mileage claim.
Failure to submit a claim within 3 months of undertaking the journey would mean that,
except under exceptional circumstances, the claim would not be met.
OTHER ALLOWANCES
SUBSISTENCE2
Subsistence will be paid to employees who necessarily incur additional expense in the
course of their work. Reimbursement will be on the actual cost incurred up to the maximum
amount shown below. This is subject to producing a receipt which shows the actual cost of
the meal. Maximums are:Breakfast
Lunch
Tea
Evening meal
-
£6.88 (Where work/travel commences before 7.30 am)
£9.50 (When away for entire lunch period 12.00 – 14.00)
£3.76
£11.77 (When work/absence extends beyond 7.30 pm)
OVERNIGHT ALLOWANCES
Overnight
£3.63
Max per week
£14.55
Any exceptions to the above (subsistence and overnight allowances) would need to be
agreed in advance with a Corporate Director.
LINK TO OTHER RELEVANT POLICIES
1.
Driver Policy and Handbook – employees are required to comply with the
requirements of this policy.
2.
Environmental Policy – found within the Environmental Sustainability Strategy and
Implementation Plan.
3.
Green travel Plan.
MONITORING
This policy will be reviewed, updated and published on an annual basis by the Head of
Organisational Development in line with the national agreement or as required by the
Authority.
1
2
There is a specific claim form for qualification based training – speak to HR for details
Rates are updated annually and are correct with effect from April 2010
45
Appendix D
APPENDIX A
TRAVEL RATES3
Casual User Rate
Mileage:Per mile first 10,000
Per mile after 10,000
52.2p
14.4p
Essential User (based on NJC rates for 1000-1199cc band)
Lump sum
£963 per annum (paid pro-rata on a monthly basis)
Mileage:Per mile first 10,000
Per mile after 10,000
3
40.9p
14.4p
Rates are updated annually and are correct with effect from April 2010
46
Appendix D
APPENDIX B
MILEAGE CLAIMS
Mileage claims can be made as follows:1.
Journeys from home to first visit:
a) If the mileage is less than that from home to work base then no claim is made
b) If the mileage is more than that from home to work base then excess mileage
can be claimed
2.
Journeys from last visit to home:
a) If the mileage is less than work base to home then no claim is made
b) If the mileage is more than that from work base to home then the excess
mileage can be claimed
3.
Extra journeys out of hours:
When work is undertaken that results in additional journeys out of normal hours
then the extra mileage may be claimed
47