BUDGET PLANNING COMMITTEE
Wednesday, September 19, 2012
3:00 p.m.
SS 109
Summary Notes
MEMBERS
PRESENT
Bob Brown, Solomon DeCamp, Tami Engman, Tim Flanagan, Dave Gonsalves
(phone), Anita Janis (phone), Sharrie King (phone), Lee Lindsey, Tami
Matsumoto, MaryGrace McGovern, Keith Snow-Flamer, Steve Stratton
ALSO PRESENT
Pat Girczyc (phone), Bill Hole, Lynn Thiesen
CALL TO ORDER
ACTION
APPROVE
SUMMARY
NOTES
The meeting was called to order by committee co-chair Bob Brown.
REVIEW AP 2512
AND COMMITTEE
ORGANIZATION
After thorough discussion regarding AP 2512, “Financial Advisory Committee” it
was decided that this Administrative Procedure (AP) is not necessary as a
“procedure”. The committee noted that a template for this procedure does not exist
with the California Community College League and it was decided that it would
best serve as a planning document that states the committee’s scope and charge
and can be updated as necessary. It was also noted that none of the other
committees in the integrated planning process have an AP. The committee worked
on together on verbiage and editing to finalize the document.
The summary notes for August 29, 2012 and September 6, 2012 were approved as
presented.
The roles, responsibilities and membership of the committee were reviewed.
Updates will be made to the operating agreement and the revised version will be
posted to the website.
Discussion also took place regarding the frequency of committee meetings and it
was decided that for the next several months the committee should meet twice
monthly due to the current budget status. Additional meetings will be scheduled
for the 2nd Wednesdays of each of the next several months.
DISCUSSION
50 PERCENT LAW
ADJOURNED
SUBMITTED
Mr. Lindsey reported that an Exemption Application was sent to the chancellor’s
office in an “abundance of caution” regarding the 50 percent law requirement. He
stated that approximately $230,000 of the $790,000 write down on student
accounts will go on the 11/12 books. He noted that it is not just a matter of pushing
a button or running a simple report to get the exact numbers when calculating the
50 percent requirement. It is a very detailed process and once the books for 11/12
are completely closed we’ll be able to get an exact amount. Mr. Lindsey also noted
that he plans to meet with faculty representatives so that he can better explain
what’s happening. Mr. Lindsey expressed concern that if the auditors direct us to
put more than the $230,000 onto 11/12 books that we will not make the required
50 percent.
The meeting was adjourned at 4:00 p.m.
lw