BUDGET PLANNING COMMITTEE (BPC) Wednesday, October 17, 2012 3:00 p.m. SS 109 Agenda 1. Call Meeting to Order – 3:00 p.m. ACTION 2. Approve summary notes from 9/19/12 3. BPC meeting schedule: address conflict with IEC meeting schedule DISCUSSION 4. Preparation for ACCJC visiting team 4.1 Review IIIB, IIIC, IIID 4.2 Appropriate responses to questions 5. Update on State Bond Payments 6. Additional ideas for revenue generation 7. Next meeting CR Accreditation website: http://www.redwoods.edu/accreditation/ CCC confer is available for those unable to attend in person. PARTICIPANT DETAILS > Dial your telephone conference line: (888) 450-4821 > Enter your passcode: 565058 BUDGET PLANNING COMMITTEE Wednesday, September 19, 2012 3:00 p.m. SS 109 Summary Notes MEMBERS PRESENT Bob Brown, Solomon DeCamp, Tami Engman, Tim Flanagan, Dave Gonsalves (phone), Anita Janis (phone), Sharrie King (phone), Lee Lindsey, Tami Matsumoto, MaryGrace McGovern, Keith Snow-Flamer, Steve Stratton ALSO PRESENT Pat Girczyc (phone), Bill Hole, Lynn Thiesen CALL TO ORDER ACTION APPROVE SUMMARY NOTES The meeting was called to order by committee co-chair Bob Brown. REVIEW AP 2512 AND COMMITTEE ORGANIZATION After thorough discussion regarding AP 2512, “Financial Advisory Committee” it was decided that this Administrative Procedure (AP) is not necessary as a “procedure”. The committee noted that a template for this procedure does not exist with the California Community College League and it was decided that it would best serve as a planning document that states the committee’s scope and charge and can be updated as necessary. It was also noted that none of the other committees in the integrated planning process have an AP. The committee worked on together on verbiage and editing to finalize the document. The summary notes for August 29, 2012 and September 6, 2012 were approved as presented. The roles, responsibilities and membership of the committee were reviewed. Updates will be made to the operating agreement and the revised version will be posted to the website. Discussion also took place regarding the frequency of committee meetings and it was decided that for the next several months the committee should meet twice monthly due to the current budget status. Additional meetings will be scheduled for the 2nd Wednesdays of each of the next several months. DISCUSSION 50 PERCENT LAW ADJOURNED SUBMITTED Mr. Lindsey reported that an Exemption Application was sent to the chancellor’s office in an “abundance of caution” regarding the 50 percent law requirement. He stated that approximately $230,000 of the $790,000 write down on student accounts will go on the 11/12 books. He noted that it is not just a matter of pushing a button or running a simple report to get the exact numbers when calculating the 50 percent requirement. It is a very entailed process and once the books for 11/12 are completely closed we’ll be able to get an exact amount. Mr. Lindsey also noted that he plans to meet with faculty representatives so that he can better explain what’s happening. Mr. Lindsey expressed concern that if the auditor’s direct us to put more than the $230,000 onto 11/12 books that we will not make the required 50 percent. The meeting was adjourned at 4:00 p.m. lw