BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
February 20, 2015
11:00 a.m.
SS 104
Final
Summary Notes
MEMBERS
PRESENT
Sue Alton, Tami Engman, Angelina Hill, Lee Lindsey, Crystal Morse,
Tami Matsumoto, Carla Spalding, Steven Roper and Lorie Walsh.
CALL TO ORDER
The meeting was called to order by Lee Lindsey
ACTION
APPROVE
SUMMARY
NOTES
Due to low attendance at this meeting the January 23, 2015 summary
notes were not approved and will be brought back to the next meeting.
PROGRAM
REVIEW
The committee reviewed the summary spreadsheet that was distributed. Mr.
Lindsey noted that he packaged some items together that have a high priority but
are not on the Measure Q list. He stated that it possible that there will be about
$1.2M coming in from the governors May revise. He also noted that the summary
sheet was sent out to the FPC and TPC.
There was discussion regarding the process for communicating the final resolution
of the resource requests to all of the constituency groups. It was agreed that the
results be posted on the website and that an email be sent out to each of the deans.
There was also discussion about the importance of ranking each item on the
resource request list because there will be quite a bit of money flowing from the
state. Once BPC receives the rankings from FPC and TPC a draft ranking will be
done. After the draft ranking is done the committee will meet and discuss it. The
next step will be to do a follow up ranking via email. Once completed the final
rankings will be taken to cabinet for approval.
STATE BUDGET
UPDATE
Mr. Lindsey reported that the news coming out of the state chancellor’s office is
pretty good at this time. He said that the governor has been very conservative but it
appears that the state revenues are higher than previously expected. Mr. Lindsey
also stated that the governor is proposing to increase permanent revenues and there
will also be some “one-time” fund allocations.
SUPPLEMENTAL
BUDGET REQUEST
FORM
The “Supplemental Budget Request” form was reviewed. This form has been
created to address the need for additional budget in the event of an urgent
operational expense that was not included in Program Review. When this occurs
the Supplemental Budget Request form shall be completed, then forwarded to a
dean or Vice President who will then present it to cabinet for approval. After
cabinet approval it will be sent back to the BPC so that all committees can be
informed and any necessary budget adjustments can be made.
Suggestions were made regarding edits to the form. Mr. Lindsey made note of the
BUDGET PLANNING COMMITTEE (BPC)
Planning for the 2015-16 Budget Year
recommended changes and will return the form to Dr. Snow-Flamer to finalize.
FACILITIES &
MAINTENANCE
UPDATE
Steven Roper provided a brief update on Facilities and Maintenance. He noted that
some bathrooms on the Eureka campus near the Veterans’ center and Building
RBC-B will become gender neutral. He also stated that updates to the internet
circuit will allow for wireless improvements in the LRC. Mr. Roper also reported
that the preliminary plans for the Utility Infrastructure project are moving forward
and will soon be submitted to the state architect for approval.
ADJOURNED
SUBMITTED BY
12:00 p.m.
lw