College of the Redwoods
Expanded Cabinet July 24, 2014 3:00‐5:00 p.m. Board Room Attendees: Kathy Smith, Keith Snow‐Flamer, Joe Hash, Marla Gleave, Erin Wall, Lee Lindsey, Angelina Hill, Jose Ramirez, John Johnston, Ron Waters Agenda 1. Enrollment Update – Keith presented enrollment data for Summer 2014, projections for Fall 2014, and the number of sections/TLUs needed in Spring/Summer 2015 to make the target. Summer FTES used in 2014‐15 based on CC 320 is 190.48 Fall FTES used in 2014‐15 based on IR headcount is approximately 1,900. 2. Budget update‐Lee stated that the Tentative Budget was built on the projection of 4,137 FTES. Lee stated that the Final Budget will be very close to the Tentative Budget. 3. Emergency Preparedness Update‐Ron reported that the Emergency Preparedness Plan will be completed in early Fall. There will be an evacuation drill for every building the second week of classes. All employees need to take the 100 and 700 training. 4. Financial Aid Audit‐Lee reported that CR needs to comply with the Clery Act which involves reporting what crimes have occurred on campus. We also need to notify students of incidents on campus. Kathy reported that Ron Waters is now supervising Public Safety. HR is in the process of hiring a Basic Academy Coordinator. Keith reported that the District overpaid some students after they withdrew. Also, the number of hours of certificates need to be lined up with Title V. 5. Centers and Sites‐Kathy reported that MLCCD will be offering classes at the Mendocino campus in Fall 2014. This requires an ACCJC Substantive Change report. CR is still teaching the Fine Woodworking. CR will be providing a 19 hour Maintenance/Custodian. CR has asked the Chancellor’s Office for stability funding during the transition. Stability funding is based on FTES over a period of three years. CR receives $276,000 when meeting the 235 FTES Target. If things go well this first semester, CR may pursue a transfer of territory. We have also asked the Chancellor’s Office if we can combined MLCCD and CR FTES at the Mendocino Campus. A potential option in the future is to engage MLCCD in an Instructional Service Agreement where we offer CR’s curriculum but use MLCCD instructors. Del Norte‐ The CR administrators are rotating visits at the Del Norte Center. The Interim Director position was offered to Rory Johnson. The search for the permanent Director has begun. Klamath‐Trinity‐IT staff are working at KT Garberville‐Lee reported that an additional electrical circuit is needed at Garberville. The school at the Garberville Site is allowing CR to use the T1 line. There is a non‐
credit ESL class being offered. 6. Web Redesign‐Angelina reported that Brian Van Pelt and Erin Jones have worked hard on the web redesign with the help of a Web Task Force. There has been a lot of constituent review. Angelina presented two web options. Expanded Cabinet members like the one with the green trees at the top. The new website will be rolled out in December. 7. President Job Description‐Kathy presented a job description for the President/Superintendent. Until recently, the President did not have a job description. The draft will be presented to the Board at the August 12 meeting. 8. Report Preparation Timeline‐Keith prepared a timeline so that the reports listed below will be ready to go before the Board on October 7 then onto the ACCJC and the Chancellor’s Office.  Midterm  SSSP/SEP  Basic Skills  DE Substantive Change  CRMC Substantive Change 9. ACCJC Matrix of Responsibilities‐Angelina reported that the Matrix is a tool to help collect information to write the report and meet the standards. Under Responsible Employees, Angelina would prefer to have a lead contact person instead of a list of multiple employees. Keith offered that the matrix is evidence that CR is imbedding accreditation in its culture. Erin suggested that there are several standards on substandards that all Deans and/or Directors would be responsible for. Keith will discuss the matrix with Instructional Council and Student Development Leadership Group. 10. Future Agenda Items‐John requested that Persistence be placed on a future agenda. 11. Schedule for Fall‐Expanded Cabinet will occur once a month on Thursdays at 3 p.m.