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Cameron University Banner Project
Meeting Agenda and Notes
May 29, 2016
Banner Technical Team
Committee/Meeting Name
June 8, 2009
10:00 am
Date
Time Convened
Time Terminated 11:20 am
Julie Duncan
Location Admin 201
Recorder
Greg Duncan, Kelly Simon, Cheryl Davis, Chase Bailey, Julie Duncan, Debbie Goode, Angela Melton, Kurt Jn Marie,
Members Present
Sherry Hendrix, Dawne Massey
Rick Clyburn
Members Absent
Visitors
Topics
Minutes from June
1
Update from
Sherry
Discussion, Information
Action Taken, Decisions, Recommendations, Time Line
Okay
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
Glen wants us to go ahead and purchase Nolij
Patch process per Laurene, how are we taking care of
this
o Hi Sherry,
o Patches can be applied anytime, but usually
patch fixes are picked up in the next "dot"
issue of a Banner upgrade. Therefore, many
clients choose to install patches on a asneeded basis. The best advice that I can give
is to have the DBAs monitor the BPOST
listserv which lists all upgrades and patches.
If a patch is real important and needs to be
installed, it will usually be noted. And, the
DBAs can run any questionable patches past
the functional teams to see if they feel that
they are affected by the issue or can wait for
the next upgrade. Does that make any sense
or did I manage to confuse the issue? Smile.
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No other purchases
The team leads need to be on BPOST and they can
indicate to Chase/Greg that a patch needs applied.
They would then contact the functional lead to test.
System Security/General Person patches can be
decided by Chase/Greg when to apply. We need to
write up a written procedure on patches. Debbie will
start this to present to ILT.
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
Discussion, Information
May 29, 2016
Action Taken, Decisions, Recommendations, Time Line
Thanks,
Laurene
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Outstanding issues
for SGHE
Next meeting
Banner-related
purchases for this
budget year
Security access
Web Tailor
discussion
+4 zip code
Round 2 data
Conv2, questions, issues, concerns and pre-planning
that needs to be addressed with functional leads per
ILT agenda
Status of creating interfaces
Per Glen, he can get as many student workers as
needed for the project
With schedules as busy as they are, do we see a need
to get our RDBA involved in anything?

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There may be some misunderstanding regarding
Marissa’s involvement in Banner. Sherry will look
into this.
Will look into this after round 2.
Keep this in mind. They might could be used for data
clean-up.
She could used for setting up sleep-wake.
No new items.
June 15.
Nolij
Admissions Application training – Sherry will see if Doreen
can do this training. We already have extra hours allocated
so she didn’t think that would be extra but she will check.
An issue arose that the consultant had more access than the
team lead. Should the team leads have their access open up.
The ILT agreed in June 3, 2009 meeting for Katia Mayfield
and Aubree Helvey to have administrative access to Web
Tailor
Chase has finished updating the +4 zip code in address_dtl
and pe_addr_dtl in ifas on the test system. Once Kelly and
Rick are satisfied with the changes to these 2 tables, he will
move it over to production. This is to accommodate OSF’s
5/1/09 requirement for all claim submissions.
Met Kelly’s approval
 For R2, tables will be loaded in the same sequence as
Sherry will ask the ILT.
Debbie will visit with Rick after A/R training today.
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Cameron University Banner Project
Meeting Agenda and Notes
Topics
conversion


Discussion, Information
they were in R1
6/11/09 from 3:30 – 4:30 w/ SGHE: Review of
outcomes/findings of R1. Discuss any fixes that are
necessary for the extracts, per the error reports and
SGHE will answer any error report questions from
CU. Laurene requests a list of highlights and
questions pertaining to each functional area and
discussion of each one. She will be working w/
Chase and Greg re: the DB prep for R2
6/29/09 from 9 – 9:30: Scrum meetings
Conversion
timeline
NOW
Running scripts to provide users info for
data cleanup that must be in by June 12
June 15
Greg to copy sunfire IFAS/IRISDB to
sunray IFAS/IRISDB using June 12 backup
?????
PPRD cloned to CONV
June 29 - July 3
GP data load
July 6-10
FI, HR, ST data load
July 13-17
ST load continues, AD load
July 17-20
CONV cloned to TEST. Any changes in our
post-conversion doc will need to be completed before allowing users on
after this is finished.
Common Matching
Critical programs
for go live
Project Time Line:
Discussing this is Data Standards on Thursday.
Functional leads are reviewing.
ST Win scope
General Person
Trumping
ILT says Faculty/Staff Dir is used by many across campus
and will want to print again Fall 2010. Fac/Staff Labels –
definitely need to continue to print
Mike has two folks working on ST Win scope of services –
deadline 6/8/09
Because of dates from conversion issues or updating an
address saying it’s a bad address, the box_last_update
May 29, 2016
Action Taken, Decisions, Recommendations, Time Line

Discuss the possibility of running the master tables
during the GP week during Thursday meeting.

Backup will change to run early Monday morning around 24 am. Greg will start the refresh to Sunray at 4 pm Monday.
Still waiting on the date for PPRD. Debbie will pass the date
onto ILT when we learn that.
Debbie will forward the spreadsheets of the information
we’re needing to ILT.
These will have to be added to the project timeline.
If the tables that we need are not on this list, Sherry has told
him to be prepared to discuss this. She may also bring
Aubree into the discussion if necessary.
ILT agreed to throw out the date in the trump calculation.
Tech team agreed this was a good idea.
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Topics
Furniture
Tech team
concerns
Cameron University Banner Project
Meeting Agenda and Notes
Discussion, Information
sometimes trumps a good address info from alumni.
All cherry with brushed nickel door handles.
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May 29, 2016
Action Taken, Decisions, Recommendations, Time Line
Get information to Debbie by today if possible.
Reports being ready
Luminis being ready
Data migration
User readiness
Task Lists
Tech Team &
ITL
Tech Team &
Functional Areas
Julie
Tech Team
Continue to update:
W:\workgrps\its_share\Banner\BANNER Data handling.docx – OSRHE info
needs to be added and which DBs it will be reported from
Data cleanup - ongoing process
Status of implementing new ethnicity codes
Debbie
Decision re: no mods to Baseline Banner: possibly w/ the exception of fed &
state mandates??
Waiting on Tom’s guidance from John McArthur re: OSRHE mandate
change in preliminary enrollment reporting
Add all changes for Round 2 data conversion to spreadsheet Kurt posted at:
W:\workgrps\its_share\banner\error tracking
Research best practices for keeping 3rd party software in sync with Banner
upgrades and patches
Update Milestone Certification & keep up-to-date
Debbie
Physical Facilities needs a key control system
Debbie
Printer in Library for CRP: 9/1-9/3 & 9/22-9/24
Tech Team
Julie started a Go-Live Checklist document for things like this at
w:\workgrps\its\banner
Please add to it so that we remember to do everything after each
conversion. This should be our checklist of things that must be done after
the conversion scripts but before we let the users in for testing. I put the one
below and also that Greg needs to change the Banner ID seed number.
Dawne
Tech Team &
ITL
Tech Team
It will be helpful to link documents to the procedure that have the step by
step process (or the instructions of what sql/shell program needs to run to
do it) just in case someone wasn’t there that normally does it.
Scott will send the ones that run on XP to Shawn and Debbie.
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Cameron University Banner Project
Meeting Agenda and Notes
Anyone have a clue how to create a link and it goes to a separate Word
document?
Workflow
Candidates
Scott
Purchasing
Entry of new employee or modification of existing employee from HR to
User Mgmt
Early Alert
Financial Aid items
Rebuilding a printer for the Library for August training
May 29, 2016