Regrading – Research Assistant to Research Associate
The full procedure can be viewed at:
This service standard is owned by Mike Sainsbury,
Employment Contract Manager. If you have any
complaint relating to this procedure, please contact him
at: m.sainsbury@ucl.ac.uk, or on extension 53016
To be added
The policy to which this process is linked, can be viewed at:
http://www.ucl.ac.uk/hr/docs/proms/research.php
Task
name
Action
Standards
Responsibility
ECA will, subject to the completion and receipt of the
dependencies set out in this process, where an
application for an employee that has been submitted,:
Regrading letter to employee

Verify the request conforms with the Annual
review, or Ad hoc Request procedure
If the post is grant funded, send to the respective
Finance team:

Notification of a post that has been regraded
Provide the HR Payroll team with:

A Payroll Action Form detailing; changes to
grade, effective date
Provide the Employee with (copied to the Head of
Department):

Dependencies
1. Departmental SiP
Submitter or Head of
Department - has:

Timeliness
All documents to be sent to the School
Finance Team, Employee and the Head
of Department within 10 days of the
day following receipt of all
dependencies
Employment

Contract Officer
ECA
Quality
Correct letter and form templates,
checked and then signed by ECO/ECS
a letter informing them of the; regrading and
effective date

sent an accurate and
correctly authorised
Regrading Request Form
(where PHD has not been
awarded); or
Submitted via SiP a
regrading due to the award
of PHD; and
Provided documentary
proof of the PHD award
2. School Finance Team have
provided, where the post
regraded is grant funded,
the following:
 Approval to implement the
new grade*
*Where applicable
ECA Service standard – Regrading – Research Asst or Associate
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