Regrading of Professional Services staff
The full procedure can be viewed at:
This service standard is owned by Mike Sainsbury,
Employment Contract Manager. If you have any complaint
relating to this procedure, please contact him at:
m.sainsbury@ucl.ac.uk, or on extension 53016
Not yet available
The policy to which this process is linked, can be viewed at:
http://www.ucl.ac.uk/hr/docs/Grading_Procedure_for_Support_Staff-final.php
Task
name
Issue regrading letter to employee
Action
Standards
ECA will, subject to the completion and receipt of the
dependencies set out in this process, where the post that
has been regraded:
Timeliness

Provide the HR Payroll team with: a Payroll Action Form
detailing; changes to grade, effective date, and any
changes to allowances currently being paid to the
employee;

Provide the Head of Department, for their distribution
and retention, with: three letters, informing the
postholder of their regrading, the effective date, and
any changes to allowances.

Provide the Schools Finance team, where the post
is grant funded only, notification of a post that has
been regraded, and cessation of any allowances in
lieu of this
Responsibility
All documents to be sent to
the School Finance Team
and the Head of
Department within 10
days of the day following
receipt of all dependencies
Any notification received
from HRCA, to be
processed on payroll and
the HR systems in
accordance with the
published Payroll Deadlines
http://www.ucl.ac.uk/hr/d
ocs/payroll_deadline.php
Employment
Contract Officer
ECA
Dependencies
1. HR Consultancy
Administration (HRCA) have:
 Confirmed outcome of an
evaluation, citing employee
name, employee number,
position, new grade, and
effective date
 Notification whether any
allowances should cease or
reduce, as a result of the
regrading*
2
School Finance Team have
provided, where the post
regraded is grant funded,
their approval to implement
the new grade
Quality
Correct letter and form
templates, checked and
then signed by ECO/ECS.
ECA Service standard - Regrading of Professional Services staff
January 2014
*Where applicable
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