Consent Agenda
Item 8. B. 3) f)
March 19, 2015
COLLEGE OF DuPAGE
REGULAR BOARD MEETING
STANDARD BOARD APPROVAL
1.
SUBJECT
Task Order Maintenance – Painting.
2.
BUDGET STATUS
Funds in the amount of $70,000.00 per year are being provided by
the Facilities, Operations & Maintenance Budget #02-90-200195309001.
3.
BACKGROUND INFORMATION
This bid represents a three-year task order maintenance project for the
Facilities, Operations & Maintenance Department from February, 2015
through January, 2018. The scope of this project includes interior, exterior
and specialty painting throughout the campus.
The awarded bidder’s contract and all future maintenance projects will be
assigned by the Facilities, Operations & Maintenance Department.
This bid package requested unit cost pricing with estimated minimums to be
utilized for Fiscal Year 2016, Fiscal Year 2017 and Fiscal Year 2018. The
Facilities, Operations & Maintenance Department relies on task order
contractors to complete tasks that are either outside of their expertise or are
too large and constitute projects rather than maintenance.
A legal notice was published and three (3) vendors were solicited. Three (3)
responses were received. One (1) vendor was in-district and a minority
vendor.
This purchase complies with State Statute, Board Policy, and Administrative
Procedures.
Consent Agenda
Item 8. B. 3) f)
March 19, 2015
The following is a recap of the bid tabulation:
ITEM
DESCRIPTION
COATS
1
3” Door Frames
2 coats paint
2
4” Door Frames
2 coats paint
3
5” Door Frames
2 coats paint
4
6” Door Frames
2 coats paint
5
Door Slabs
2 coats paint
6
Wood Doors
Sand/2 coats of varnish
7
CMU walls Prime
2 coats paint
8
CWU Walls Paint
2 coats paint
9
Gypsum Walls Prime
2 coats paint
10
Gypsum Walls Paint
2 coats paint
11
Gypsum Walls Paint
2 coats paint
12
Skim coat ready to paint
Gypsum wall patch ready to
paint
13
14
Metal Hand Rails
Sand/prime 2 coats
15
Wood Hand Rails
Sand/2 coats of varnish
PAINTERS
USA*
MUSCAT
INVERWAY
UNIT PRICE
UNIT
PRICE
UNIT
PRICE
EA
$55.00
$69.89
$50.00
EA
$58.00
$76.87
$53.00
EA
$65.00
$83.85
$55.00
EA
$68.00
$90.85
$58.00
EA
$75.00
$84.96
$58.00
EA
$125.00
$74.98
$55.00
SF
$1.60
$0.38
$0.75
SF
$1.50
$0.79
$0.50
SF
$1.35
$0.38
$0.55
SF
$1.40
$0.79
$0.45
SF
$1.35
$0.79
$0.45
SF
TBD
$0.67
$0.75
SF
Included in #10
$1.10
$0.45
LF
$9.50
$1.36
$0.70
LF
$9.50
$1.36
$0.85
TYPE
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Semi
Gloss
Awarded vendor in Bold
In-District Vendor *
Minority Vendor
4.
RECOMMENDATION
That the Board of Trustees awards the bid for Task Order Maintenance –
Painting to the lowest responsible bidder, Inverway Group LTD, 247
Woodwork Lane, Palatine, IL 60067, for an estimated annual expenditure of
$70,000.00 and estimated three year total of $210,000.00 for Fiscal Year
2016 through 2018.
BIDDER: _____________________________
BID NO.: 2015-B0045
COLLEGE OF DUPAGE
TASK ORDER WORK FOR FY2015
PAINTING MAINTENANCE
FOR THE
FACILITIES OPERATIONS AND MAINTENANCE DEPARTMENT
COMMUNITY COLLEGE DISTRICT NO. 502
MANDATORY PREBID MEETING:
TUESDAY, DECEMBER 9, 2014 AT 10:00 A.M. ROOM 1404
PROPOSALS DUE BY: THURSDAY, DECEMBER 18, 2014 AT 2:00 P.M.
DELIVER PROPOSALS TO:
COLLEGE of DuPAGE
PURCHASING
DEPARTMENT ROOM BIC
1540
425 FAWELL BLVD.
GLEN ELLYN, ILLINOIS 60137
Requisition Number
Dated:
ISSUED BY THE PURCHASING DEPARTMENT