CAPC Minutes 3/2015
Coursework Admissions and Programs Committee 3/2015
(A standing committee of Academic Board)
Meeting 3/2015 of Coursework Admissions and Programs Committee commenced at 3.15pm on Wednesday
13 May 2015 in the Sir George Lush Room, Ground Floor Building 3a, Clayton Campus.
MINUTES
1
There were present:
Professor Sue Willis (Chair), Professors Darrell Evans, Zlatko Skrbis, Ben Canny, Rob Brooks, Jeff
Goldsworthy, Wayne Hodgson, David Paganin, Associate Professors Susanna Scarparo (for Ms Heather
Fletcher), Alan Reid, Ms Kay Tucker (for Ms Lisa Smith), Ms Natalie Mitchell, Mr Neville Hiscox, Ms
Sunny Yang, Mr James Marshall, Dr Kate Tregloan, Ms Samantha Lipscombe, Ms Martine Xavier, Mr
Donald Wong (via teleconference), Ms Kara Gilbert, Ms Neda So.
Observers: Ms Anne Bright, Ms Glenda Key, Ms Erin Barry, Dr Greg Cusack, Dr Candice Menidis, Ms
Madeleine Soederberg.
Apologies: Ms Kelly Anderson, Ms Marian Costelloe, Ms Li Ping Chow (Kylie), Ms Heather Fletcher, Ms
Lisa Smith.
In attendance: Ms Melanie Koo
2
Arrangement of Agenda and Starring of Items
Members were advised that:
1. Late paper (item 10.2 Coursework Course Accreditation Procedures) was sent to members on
Tuesday 12 May.
2. There were two tabled papers:
a. Memo and Notice of Planning discussed under Item 6 - Course Approval Process and
Course Accreditation Management (CAM) Project (document attached pp. 7).
b. Transitioning Monash Malaysia courses for Course Architecture Compliance discussed
under Item 7 - Transition of Malaysian Portfolio to Course Architecture Compliance
(document attached pp.17).
The Committee agreed that all items on the agenda not starred be adopted without discussion, and that
the actions recommended be taken or the information therein noted.
3
Minutes
3.1 The Minutes of Meeting 2/2015 of the Coursework Admissions and Programs Committee, held on 1
April 2015, were confirmed.
4
Matters arising from the minutes of previous meeting
4.1 The Committee noted the updated schedule of action items.
5
Chair’s Business
Subsumed into agenda items 6 and 7.
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6
Course Approval Process and Course Accreditation Management (CAM) Project
Professor Sue Willis reported on the following:
- The Course Accreditation Management (CAM) replaced Curriculum Approval and Publication System
(CAPS) which was wound back. The CAM project aims to simplify the course approval process and to
utilise a technology-based process to move documents and to keep long term records of course
accreditation status, changes and reviews.
- Professor Willis explained the new course approval templates. The memo and notice of planning
document is the coversheet.
- If a course/major/specialisation is offered on the Malaysian campus, it will need to demonstrate
consistency with the Malaysian Qualification Framework.
- Compliance documents have been simplified.
- Business cases to be reviewed by Provost or Vice-Provost (Graduate Education). CAPC is responsible
for signing off on management and governance.
- Committee members were encouraged to start using the new course approval templates, and to
provide comments/feedback to Professor Willis.
7
Transition of Malaysian Portfolio to Course Architecture Compliance
Members noted that:
- Eight courses are to be transitioned to the Course Architecture compliant portfolio and are
recommended under 8.2 for transmission to Academic Board for approval.
- One course was transitioned in 2014 as course architecture compliant. The edited academic course
description is recommended under 8.3 for forwarding to Academic Board for noting as the ground
zero 2015 version.
- Four courses were transitioned in 2014/15 and the 2015 ground zero version already noted by
Academic Board along with the Australian campus portfolio at meeting 1/2015. They require no
action on the part of CAPC.
- One course was transitioned in 2014 as course architecture compliant. The edited academic course
description will be brought to CAPC 4/2015 for forwarding to Academic Board for noting as the
ground zero 2015 version.
- The remaining courses will transition later in 2015. This includes 'end-on' honours courses which will
transition with the Australian based courses.
- On behalf of the Committee, the Chair acknowledged colleagues in Malaysia for their work on getting
the Malaysian Portfolio Course Architecture compliant for roll-out in 2016. The Malaysian campus
completed this whilst also being audited by the Malaysian Qualifications Agency.
The Committee received and noted the proposed course portfolio for Monash Malaysia, to be offered
from 2016.
8
Course and Unit Proposals
8.1
Summary of Course Proposals
The Committee received and noted the Summary of Course Proposals.
8.2
Transitioning of Courses to Course Architecture (CA) Compliant Portfolio
The Committee endorsed for transmission to Academic Board, the proposals to transition the
following existing courses, to ensure compliance with Course Architecture Framework:
Australian based courses transitioning to Course Architecture
Existing Course Title
Master of Architecture
New Course Title
Managing
Faculty
Art, Design &
Architecture
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Master of Applied
Economics and
Econometrics
Master of Applied Econometrics
Master of Business Economics
Business and
Economics
Malaysian based courses transitioning to Course Architecture
Existing Course Title
New Course Title
Diploma of Higher Education Studies
Bachelor of Arts (Social Sciences)
Bachelor of Arts and
Social Sciences
Bachelor of
Communication and
Media Studies
Bachelor of Communication
Master of Communications and
Media Studies
Arts
Arts
Arts
Arts
Business and
Economics
Bachelor of Business and Commerce
Bachelor of Business and Commerce
and Bachelor of Communication and
Media Studies
8.3
Managing
Faculty
Bachelor of Business
and Commerce and
Bachelor of
Communication and
Media Studies
Business and
Economics
Bachelor of Medical Bioscience
Science
Bachelor of Food Science and
Technology
Science
2015 Ground Zero Version of Academic Course Description
The following Malaysian course has already been approved as CA compliant, and has
transitioned to the course architecture compliant portfolio.
Existing Course Title
Bachelor of Psychological Science
New Course Title
Managing Faculty
Medicine, Nursing
and Health
Sciences
The Committee noted and is to forward to Academic Board for noting, the 2015 ground zero
version of the Bachelor of Psychological Science.
8.4
Course Amendment for Bachelor of Medicine and Bachelor of Surgery and Bachelor of Laws
(MBBS/LLB)
Coursework Admissions and Programs Committee endorsed the course amendment proposal
for transmission to Academic Board.
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9
Policies and Procedures
9.1
Guidelines for Approving Course Amendments
Key items discussed:
- Changes to AHEGS award statements will only require approval from CAPC.
- Academic Board has delegated to CAPC, the responsibility for approval of specified
electives.
- Timeframes for approving course amendments and how it impacts marketing was
discussed. Professor Willis suggested discussing the CAM process document at the next
meeting.
- Professor Ben Canny advised that items can be approved by the steering committee
outside of Academic Board, if the Chair of Academic Board believes that it is urgent.
- The Chair of CAPC to determine the necessary level of approval, where an interpretation
of this policy is required for a particular amendment.
- Following discussion of this item, the Guidelines for Approving Course Amendments was
sent back to the Policy Unit for further work.
Actions
Item
1. Invite Mr Lindsay
McDonald to discuss
the CAM process
document at the next
CAPC meeting.
Member/Portfolio
Due
Ms Melanie Koo
CAPC 4/2015.
For information/action: Ms N Mitchell, Ms M Soederberg.
9.2
Coursework Course Accreditation Procedures
- Ms Natalie Mitchell advised that the Course Accreditation Procedures were approved at
CAPC meeting 2/2015 but have since been revised, in consultation with Mr Donald Wong.
- The revised document sets out the additional requirements for courses to be externally
accredited before offered in Malaysia.
- The University Policy team is currently developing a course accreditation website and will
be using this website to provide information on the Academic Board and Malaysian
accreditation processes.
- It was suggested that the Solicitors Office review the revised procedures, particularly the
wording regarding delegated responsibilities.
- Following discussion of this item, the Coursework Course Accreditation Procedures was
sent back to the Policy Unit for further work.
Actions
Item
Member/Portfolio
Due
1. Review delegated
responsibilities in
consultation with
Solicitors Office.
Ms Natalie Mitchell
CAPC 4/2015.
2. Edit item 8.7 of the
Ms Natalie Mitchell
CAPC 4/2015.
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procedures (comment
was made that this part
of the documentation
was unclear).
For information/action: Ms N Mitchell, Mr D Wong, Ms M Soederberg.
10 Admission Pathways Expert Advisory Group
No report to this meeting.
11 Scholarships and Prizes
The Committee:
1. Noted the Centre for Engineering Leadership and Management Scholarship, CoEPP Particle
Physics Honours/Masters Scholarship, Jacobs Scholarship, MRS Accommodation Bursary,
Nick Apostolidis Leadership Scholarship, Sir John Holland Scholarship, Telstra Engineering
Leadership Scholarship, Tim McArdle Memorial Bursary, Transurban Leadership
Scholarship, VISY Engineering Leadership Scholarship and Worley Parsons Scholarship
proposals.
2. Noted the 2015 Coursework Scholarships Report.
12
Next meeting 15 July 2015 at 10.30am in the James McNeill Room.
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Coursework Admissions and Programs Committee Membership
Ex-Officio
Vice-Provost (Education Programs) - Chair
Professor Sue Willis
Vice-Provost (Learning and Teaching)
Professor Darrell Evans
Vice-Provost (Graduate Education)
Professor Zlatko Skrbis
University Librarian/nominee
Ms Lisa Smith
Director University Policy/nominee
Ms Natalie Mitchell
Director, Educational Business Services/nominee
Associate Vice-President Marketing,
Communications and Student Recruitment
Mr Neville Hiscox
Director, Admissions
Mr James Marshall
President, Academic Board
Professor Ben Canny
Ms Sunny Yang
Faculty Members
Art, Design & Architecture
Dr Kate Tregloan (alt Mr Spiros Panigirakis)
Arts
Ms Heather Fletcher (alt Assoc Prof Susanna
Scarparo)
Business and Economics
Professor Rob Brooks (alt Dr Nell Kimberley)
Education
Assoc Prof Alan Reid (alt Dr Allie Clemans)
Engineering
Ms Samantha Lipscombe
Information Technology
Ms Martine Xavier (Professor Ann Nicholson)
Medicine, Nursing and Heath Sciences
Professor Jeff Goldsworthy (alt Assoc Prof
Moira Paterson)
Professor Wayne Hodgson (alt Assoc Prof
Marilyn Baird)
Pharmacy and Pharmaceutical Sciences
Ms Marian Costelloe
Science
Associate Professor David Paganin
(alt Professor Cristina Varsavsky)
Law
President-led Campus PVCs/Nominees
Monash South Africa
Professor Alwyn Louw (alt Ms D Lees)
Monash University Malaysia
Mr Donald Wong
Berwick/Peninsula
Ms Kara Gilbert
Student Members
Two undergraduate students
One postgraduate cwk student
Observers
Ms Neda So
Ms Kelly Anderson
Ms Li Ping (Kylie) Chow
Ms Cynthia Kralik (alt Ms Amanda
Semertzian)
Ms Glenda Key
Ms Erin Barry
Ms Madeleine Soederberg
Dr Greg Cusack
Dr Candice Menidis
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