9 ' # MINUTE'S OF THE BOARD OP TRUSTEES OF THE JUNIOR COLLEGE DISTRICT OP ST. LOUIS. ST. LOUIS COUNTY. MISSOURI A meeting of the Board of Trustors of tho St. Louis, St. Louis County Junior College District was hold on Thursday, May 2l|, 1962, in a basement meeting room of tho St. Louis County Library on Lindborg Rd, near Clayton Rd, The Chairman, Mr. Gorald V. Williamson, calloc] tho meeting to order at 8;l5 p.m. The following morabors of tho Board of Trustees wore present; Mrs. Joseph C. Bastian Mr. Lester C. Go3.1 Mr. P. Win. licCalpin Mr. Guy S. Ruffin Mr. Gorald V. Williamson Morris Glasor was absent duo to illness. Also prosont was Mr. Bruce Woodruff, as tho representative of counsel,Mr. Kenneth Toa3dalo of tho firm of Armstrong, Tonsdalo, Roos, Kramer & Vaughan. Mrs. Bastian moved that the minutes of tho mooting of tho Board of Trusteos hold Hay 9, 1962, be accepted as submitted. Motion was seconded by Mr. HoCalpin and approved by an aye vote of all tho mombors present. Tho Prosldont stated that tho first itom of business on tho agenda was his report concerning tho questionnaires sent oub to high school seniors. Mr. Williamson reported nil questionnaires had been do live rod to tho respective schools in the area, either by mail or by Rod Arrow, He stated that tho price of t>io delivery of the parcols by Rod Arrow was about $1.50 por package, Mr, Williamson also reported that questionnaires had boon filled out and returned by Roosevelt High School, The questionnaires wore prepared for mai.lirr; and delivery by the Executive 3onrotariu3 Club as a service to thu Junior College District. On motion by Mr. McCalpin, seconded by Mrs. Bastian, tho President was authorized to write a letter thanking th.. iSxocutlvc Secretaries Club for thulr fin^ offorto and service u> tho Junior College District, This motion was unanimously approved, • Tho question of prooossing the questionnaires through some data prooossing company was also discussed. Mr. Williamson appointed Mr, Ruff in and Mrs, Bastian to secure informal bids by data processing companion whioh were to bo brought back to t!w Board for approval, Tho next order of business was a report by Mro. Bastian and Mr. Woodruff on their mooting with Mr. Whoolor on Friday, May 10, 1962. ' \ • . . • . ' , . ' . f-V 5 A ' . ? t , ••^^^7,.^:v-:••••/•^v^^^C^.:f . ; • ] ; • : ••• ; . • •.•..•" - : • • • • ' : • ; ' • • • . - • • ' ••- •;;••'• •••:••: . - . • • • ./v• ' . ••-, ....,- • :• -;•,- :;,,,; . j i , ' ... •• -.•• ;:,'. • • ./ . ... .... . i ( ' • K -..An informal 'report was given by Mrs. Bastian and Mr. Woodruff oonoerning this meeting. So aotion was taken concerning any future stops to secure State Ail Funds In the second year of the ourrent biennium. Mrs. Bastlaii also reported that there was a meeting on June 5th with Mr. Voges, Director of School Finance and Statistics. This meeting was to be held in Jefferson City and concerns the financial problems of Junior College Districts. It was suggested that Mrs. Bastian, Mr. McCalpln ani Mr. Woodruff go to Jefferson City to attend this meeting. The President appointed Mr. MoCalpin to'make tho ijnecessary arrangements. l> "< {. ;' < The next order of business wan a report by Mrs. Bastian on the selection of an auditor. A report on services available was givon for Ernst & Ernst and for Peat, Marwick, Mitchell & Co. Those two accounting firms were discussed in general terms and It wa^ determined that prior to selecting any accounting firm two additional proposals should bo sought. Tho President appointed Mrs. Bastian and Mr. Geil to secure these proposals. Mr. McCalpln then offered the following resolution: H W ,» '! '., ',(l .:" tf " ' ,'<, \. ^^ ^P RESOLVED, that counsel for tho Junior College District bo authorized to deliver copy or copies of its logal opinion concerning tho authority of tho Junior Collego District to borrow money for interim financing to any financial institution or its representatives roquosting such an opinion. The Motion was duly aecondod by Mr. Cell and carried upon a unanimous vote. Mr. McCalpln next r.ovod tho approval of the following advertisement for bids, specification for bids and bid forms relating to tho obtaining of interirr, finanolng; The Junior Colloge District , of S t . L o u i s , S t . Louis County, Missouri Advertisement For Bid3 For Opan,_Llpo of C r e d i t S e a l e d b i d s w i l l be roooivod by the Boarc". ,zt""Trusteea of Tho J u n i o r College D i s t r i c t of S t , L o u i s , S t . Lou^l County, M i s s o u r i , u n t i l Monday, Juno 1 1 , 1962 a t 3 p.m. C.D.S.T.' from banks i n tho ..City), and County of S t . Louis, M i s s o u r i , o f f e r i n g t o e n t e r i n t o a o o h t r a o t w i t h s a i d J u n i o r Collage D i s t r i c t f o r the p e r i o d commencing June 15, 1962, and ending on o r before Doeombor 3 1 , 1962, f o r tho following purposes, to-\jit: »t \ OP 1. To lend funds to said Junior College District for general operating purposes in the form of an open line „2- > ? j.:.' I, of c r o d i t n o t t o o x c a o d t i S O , 0 0 0 . 0 0 In a n t i c i p a t i n g of t a x e s and r o v o n u o s t o bo c o l l e c t e d i n 1 9 6 2 ; 2. ? To a c t a s a o l o a r i n g houso a t which a l l c h e c k s , w a r r a n t s or d r a f t s drawn by o r upon t h e T r e a s u r e r of s a i d D i s t r i c t a g a i n s t s a i d b o r r o w e d f u n d s s h a l l bo f i n a l l y p a i d . A l l B i d s s h o u l d bo a d d r e s s e d to: P . m. McCALPIN, TREASURER THE JUNIOR COLLEGE DISTRICT OP ST. LOUIS, ST. LOUIS COUNTY, hISSOURI 1J#J? RAILWAY EXCHANGE BUILDING 6 1 1 OLIVE STREET ST. LOUIS L, MISSOURI %.''••\ 1'^' ' and m u s t bo c l e a r l y marked on tho o u t s i d o o r t h o o n v o l o p o , "PROPOSAL FOR LENDING FUNDS". Bid f e r n s , s p e c i f i c a t i o n s and i n f o r m a t i o n r e l a t i v e t o t h o p r o p o s o d c o n t r a c t may bo o b t a i n e d from t h o T r e a s u r e r a t t h e a d d r G s s shown a b o v o . The Board of T r u s t e e s r o s e r v o 3 t h o r i g h t t o a c c o p t what i t c o n s i d o r s t o bo t h o b o s t b i d o r b i d 3 o r c o m b i n a t i o n t h e r e o f and t o r e j e c t a l l or a n y p a r t of a n y and a l l b i d s . ; ': Tho J u n i o r C o l l e s a D i s t r i c t of S t . L o u i s , S t . Louis County, M i s s o u r i By i-'iro, J o s e p h C. B a s t i n n , S e c r e t a r y SPECIFICATIONS FOR Borrowing of funds by the Junior College District of St. Louis, St. Louis County, 1-iissouri in anticipation ;.>f tho collection of taxes during 1962 and for acting as clearing houso at which chocks drawn against 3uoh funds shall finally bo paid. 1. J.; Contract Term Tho term of tho contract shall boglr. on Juno l£, 1962, and shall end at that date on or before Docombcr 31, 1962, when all borrowed funds shall have boon repaid by the Junior Collugo District. 2. Roquiromontl3 Each bidder may bid on either or both of the proposed subjoots of oontraot as set forth in tho aivortisouont for bids. Any bidder whoso offer is accepted by Tlw Junior Colio3c District will bo required to abido by all the laws of the Statu of Missouri, by all rules and regulations of Tho Junior Collsc-e District and by all %'< l •; . • " ) \\\ it's ' -•:•: • r .. ?. • • 1 ' -.--••--•••" *M ft y.^r • ;- ^ 0 terms and provisions of tho contract botwoon I t and tho said District. 3 . Lending; of funds, Each bank's bid s h a l l s t a t o tho rata of i n t o r o s t at which I t w i l l oxtond c r o d l t up to a maximum of 050,000.00 to the D i s t r i c t , whothor tho r a t e is to bo fixod or variable during tho c o n t r a c t p e r i od and if variablo the oxtont of possible v a r i a t i o n . Each bid s h a l l also s t a t o whop, and how payments of intorost s h a l l bu made. I t should c l o a r l y bo understood t h a t The Junior- Collogo D i s t r i c t expects only to c a l l upon i t s c r e d i t from time to iUno as noodod and to pay i n t o r o s t only on funds aotually borrowed pursuant to tho c r e d i t to bo oxtondod. Tho Junior Collogo D i s t r i c t a n t i c i p a t e s that a l l funds borrowod pursuant to tho lino of c r e d i t will have boon repaid on or before Deoombor 3 1 , 1962. k> Cloarln/r houso >,. • Each bid must s t a t e whether or not tho bank w i l l act as a c l e a r i n g houso a t which checks, warrants and drafts drawn against tho borrowod funds s h a l l bo p a i d . Chocks and other m a t e r i a l s for t h i s purpose s h a l l bo supplied by tho bank -o tho D i s t r i c t , Each bank's bid s h a l l soparatoly s t a t o tho c o s t , If any, to tho D i s t r i c t for tho c l e a r i n g house service and nooossary materials as described above. 5. Corporate liability only In Its contract with Tho Junior College District oach successful bidder will bo required tc agrou to look to Tho Junior Collogo District as the solo obligor and source of repayment of borrowod funds and to waive any and all claims for repayment against the Trustoes of tho District, individually and collectively, their agents, sorvants and representatives. It should bo understood by each biddor that neither Tho Junior College district nor its Board of Truatoes by advertising for bids, by accepting any bid or bids or by borrowing money warrants, expressly cr impliedly, the validity or logal status of The District or the Board of"Trustees. 6, Information shoot Eaoh biddor shall provide an information shoot which shall bo attached to and made a part of its bid v.\d -rjntaln the following data; V (a) (b) (c) • (d) } ({ V,/f A proposed plan for ronderin to Tho Junior Collugj District the sorvioos horoinrA'ovo duscrlbed; Any proposal or ooiribinati ;o. thereof not outlined in the Bid Form; A copy of any resolution which the bidcor may uxpoot The Junior College Distriot *:-> pass wlih ivsp'.jot to the borrowing of funds or tin honoring cf ehocks, v?arranta or drafts; A atatoment of tho bidder's landing resources; - i * - (o) A s t a t e m e n t t h a t no o f f i c e r ; ag#iifc or r e p r e s e n t a t i v e of tho b i d d e r has p a i d or promised any thing; of valuo •';•> t o any o f f i c e r , momnor, a g e n t o r V r o p r o s o n t c t i v o of >;, the Board of T r u s t e e s of Tho J u n i o r Collogo D i s t r i c t >} t o socuro tho proposed c o n t r a c t or to Influence tho award t h e r e o f ; ( f ) A l i s t of tho o f f l c o r s and d i r e c t o r s of the b i d d e r j (g); Any o t h e r iriformation which the b i d d e r doesss p o r t i n o n t to i t s b i d . . ."BID-FORM . "« • " PROPOSAL OP a \\ S NAME P.'.Wm. M c C a l p l n , ; • Treasurer Board of Trustoos Tho Junior Collogo D i s t r i c t of S t . Louis, St, Louis County, Missouri 1555 Railway Exchange Bldg. 611 Olivo S t r e e t S t . L o u i s . 1 , Missouri Doar S i r : Pursuant to the terms and conditions sot f o r t h in tho s p e c i f i cations dated May 2ij., 1962, the undersigned bank hereby offers to ontor Into a contract with The Junior College D i s t r i c t of St. Louis, S t . Louis County, Missouri, in accordance with the laws of the State of Missouri and tho rules and r e g u l a t i o n s of tho said Junior Collogo D i s t r i c t for.one or moro of the following p u r p o s e s a s indicated by completion of t h i s form; 1. To lend funds to the said Junior Collego D i s t r i c t for goneral operating purposes during tho period commencing June 15, 1962 and ending on or boforo Docofiiber 3 1 , 1962, In tho form of on open lino of c r e d i t not to exceed $50,000.00 In a n t i c i p a t i o n of taxes and rovonuos to bo c o l l e c t e d by The Junior Collogo D i s t r i c t 'during 1962. Tho undersigned bank offers t o extend such o r j d i t to Tho Junior Collogo D i s t r i c t at on i n t e r e s t r a t e of $ P°r on"tho unpaid balance of suoh funds aa are a c t u a l l y borrowed and used by tho said Junior Collogo D i s t r i c t pursuant to tho l i n o 1 of c r e d i t heroin offered to be grantod; 2. To aot as a c l e a r i n g house a t which a l l chocks, warrants or d r a f t s drawn, by or upon tho Treasurer of said D i s t r i c t against borrowed funds s h a l l f i n a l l y bo paid and to furn i s h such chooks and other m a t e r i a l s as way. bu nocassary ;. w -5- • " • : ^P for said purposes. The undorslgnod offors to furnish tho sorvioos described In this paragraph 2 to tho said Junior GollogoJDistrlot at a cost of $ por . Attaohod to this bid and forming a part thoroof Is an Information shoot which oontains tho following data! (a) A proposod plan for rondorlng to Tho Junior College District tho sorvioos horoinabovo doscrlbod; (b) Any proposal or combination thoroof not outlined In tho Bid Form; , (o) A copy of any resolution which tho bidder may oxpoot Tho Junior Collogo Distriot to pass with rospoct to tho borrowing of funds or the honoring of ohocks, warrants or drafts: . ' •• (d) A statomont of tho blddor's lending rosouroosj •^^ JQP (o) A statement that no officor, agont or reprosontativo of tho biddor has paid or promisod any thing of value •to any officer, morabor, agont or reprosontativo of tho Board of Trustoos of Tho Junior Collogo Distriot to soouro tho proposod oontraot or to influence tho award thoroof; (f) A list of tho officers and dirootors of tho biddor; (g) Any other Information whloh tho biddor dooms portinont to its bid. Tho undorslgnod bank agroo3 that If this bid Is aoooptod, it will promptly cntor into a contract in form approved by tho Board of Trustoos of tho Junior Collogo Distriot of St. Louis, St, Louis County, Missouri, and that it will abido by all tho laws of tho Stato of Missouri, tho rulos and regulations of Tho Junior Collogo Distriot and tho torms and provisions of said oontraot. PULL LEGAL NAME OP B I D D E R _ By (too) ADDRESS (Titlo) TELEPHONE NO. 4fe ^ Tho motion was duly aooondod by Mrs, Bastion and upon tho voto oarrlod unanimously. Tho Prosldont authorized Mr, MoCalpin to soouro Informal bids for publication of tho advortisomont for bids flvo tlmos in a \l ii 'i I ^P • • . newspaper or general circulation in the City and the County. : . 'r • t , {i On motion byfor.focCalplnwhich was duly seconded by Mrs. Bastlan, it was: * \ RESOLVED: Thatfor.focCalpinbe and is hereby authorized to place in the most economical newspaper or "newspapers of general,circulation the advertisement for bids for interim financing, said advertisement to run five times in such newspaper or newspapers. Upon the vote the motion carried unanimously. fors. Bastian, Chairman of the Personnel Committee, offered the following report and recommendations for the approval of the Board: To The Board of Trustees of The Junior College District of St. Louis, St. Louis County { From The Personnel Committee Re: •^^ Recommendations for the Selection of a President The Personnel Committee has had two meetings for the purpose of considering the problem of selecting a President. Both meetings were attended by all members of the Committee. On hay 7, the Committee invited the following community leaders to consult with them on suggested criteria: for.foiltonBierbaum Chairman, County Cooperating Board foembers and Superintendents Dr. foerriman Cuninggim Director, Danforth Foundation Dr. Carl A. Dauton Dean, School of Business Washington University Chairman, Committee on Higher educational Needs of fretropoli- fors. Aaron Fischer ] tan St, Louis St. Louis University The Rev. Carl A, Hangartner Dr. Charles Naylor Administrative Assistant, St. Louis Public Schools; Past President, Harris Teachers' College \ i't v, f^m^ 'f 0 The consultants represent tho public schools of city and oounty our two large private universities, a major Foundation, and the oitizens' group responsible for tho initial study of higher educational needs and the implementation of a major rooommondatlon, tho oroatlon of a Junior College Distrlot. -7- I * •• if* ;<' ft r I 1 f ', ^ P j : ;- i On May 21, the Committee again met, with for. Bierbaum, Dr. Dauton and Mrsi Fischer present* Other consultants who were unable to attend oonferred with the Committee Chairman by telephone. In addition, the Committee has had lengthy correspondence with two nationally known leaders In the Junior College field, Dr. Thomas B. Merson, Dlreotor of Commissions, American Association of Junior Colleges, and Dr. Leland L. foedsker, Vice-Chairman of the Center for the Study of Higher Education, University of California. Both of these noted educators visited with the Committee, as well as the other Trustees, in St. Louis on April 12 and May 9. Both submitted suggested criteria for a President of the Distrlot. The two sets of proposed criteria were used as a basis for discussion at the meeting on May 7. The recommendations whioh follow are an outgrowth of the two meetings and represont a oonoensus of opinion of the Committee and its consultants. Recommentation No. 1 - Criteria for a Presldont It Is the belief of the Personnel Committee that this District has a framework within whioh to create Junior College programs of excellence. The selection of the chief administrator is a matter of gravo importance. The prosidont must have the ability and prestige in his profession to attract and hold well qualified faculty, admlnistrut an urban district of consldorablo size and complexity and, at the same time, represont this District - to its credit - in the community. The quality of the educational offerings dovolopod by the president will detormino the degroe of respoct and ostoom accorded the Junior College Distrlot by the community. The Committee agroes with the suggestion of one consultant who said that wc should "seek a man oommltted to this job, knowing that because of his ability he will also bo sought after by other communities, so that wo (the Trustees) must strain to keep him." • It Is our opinion that the prosidont should bo a man with as many of tho following characteristics and attributo3 as possible. , :v ' 1. A broadth and depth of knowlodgo. An understanding of tho oommunlty collogo, including Its relationship to urban problems, and a firm oommltmont to tho philosophy of this typo of Institution. 2. A n o d u o a t i o n a l l o a d o r , a s w e l l as an o f f l o l o n t a d m i n i s t r a tor, ono w h o o a n inspire thoso for and w i t h w h o m ho w o r k s to doflno and aohlovo a p p r o p r l a t o goals of e d u c a t i o n in a „ \ 3. , \\., $, ,•, 6. J ~-JI rapidly ohanglng ora. A strong background In an aondomlo fiold, as woll as oxporlonoe in and commitment to vocational - toohnloal education. Ability to work woll with othors, to organize complox oporatlons, and oourago to use now idoas. Dodioatlon to tho ldoal that all should have tho opportunity to dovolop to tholr maximum potential and vision to dovolop programs to aohlovo this ond. A oondidato should oithor havo (a) an oarnod dootorato dogroo, in a subjoot fiold or oduoation, or, (b) should -8- • i » • ' " ; • • - , . ' * • ' ' ' ' " • ' • " • • " ' . \ , ' ' • . - . * ' ' • : ' ' ' ' ' • • ' • ' • • ' ' • ' • • . . • • • , " . • . ' ' • _ - . . . I - o • A . • . • ' . ' ' ; • • • ' •...'"• ; havo a national reputation and oxtensivo experience of the type whloh serves as the equivalent of adoctorate, and therefore, justifies a waiver of the degree require- i " ' "•. mont.,,.'••. • • • • . # • • ; • ' • . • • ^ J . ' - ; > : ; - • • . . • • : • / • . • • • ; Recommendation No. 2 - Method of Seleotlon 1, It is reoommended that the Trustees diroot letters to the Presidents of Colleges and Universities throughout the nation, asking them to submit the names of people whom they would recommend for the position. (A reoommended list of colleges and universities, lrioluding those providing Junior College Leadership Programs, is attached.) ? ' • • • % ' • . . - . • ' • ' • ' • • • ^ The Dlreotors of some of the major Foundations should be lnt;i/t?d=to^reooriimend qualified candidates. I In addition, it Is reoommended that a letter be dlreoted to a list of possible candidates whoso names have been previously submitted to the Trustees. These letters should Include the following: \ t > ; .••••' • ' - • • • • • . ' • • " • • • - . ' • . ' • . a. Criteria g± b. History of the Dlstrlot o. Salary Range d. Retirement Date - under Missouri retirement 2. It Is reoommended that the Board of Trustees appoint a Soroenlng Committee to work with the Personnel Committee, and be responsible for the following: a. To read through and evaluate tho papers of all candidates and recommend five or six man. whom they believe to be well-qualified for final consideration by the Board of Trustoos, acting as a oommittoo of tho whole. b. To confer with tho Trustees about tho oandldatos ohosen for final oonBidoratlon and rooommond the ordor in whloh tho oandldatos should be considered. (1-2 3~lj--5> oto.) o. To oonfor with tho Trustoos about porsonal Interviews, perhaps taking part in them, if tho Trustees so desire. -,' f P I ->' d. To oonfor If needed and by Invitation finally on the Trustees' solootlon. Reoommondatlon No. 3 - Tho SoroonlnfliOommlttoo It is bollovod that tho Sorooning Committoo should represent a varloty of Institutions, and wo rooommond the following for consideration by tho Trustees: -9/"' • '''"'""." ""'"'"'" ' " " (i Dr. Merriman Cunningglm Director, Tho Danforth Foundation Dr. Edmund J. Gloazor Exooutlvo Dlreotor, Amorloan Asaoolatlon of Junior Collogoa Dr. Ruth Harris Administration, St. Louis Board of Education Dr. Loland L. Kodskor Vloo-Chairman of tho Contor for tho Study of Higher Eduoatlon, Unlvorslty of California Dr. H. W. Sohoollng Superintendent, Wobstnr Groves Publlo Sohools Dr. Elmor Ellis President of University of Mlesoui". Those recommendations grow out of thoughtful dlsousslon of tho problem botween tho Committee and Its consultants and roprosont a oonoonsus of opinion. Tho Personnel Committoo sharos with the other members of tho Board of Trustoos the responsibility for obtaining a president of outstanding eduoational loadorship and ability. Only by so doing oan we fulfill out obligation of trust to tho young people and tho community whioh wo sorve. • Tho so rooommondatlons are, theroforo, respectfully snbmlttod for consideration by the Board of Trustoos. ; ' Lester C. Geil Guy S. Ruffin Mildred E. BastIan, Chrm. On motion of Mrs. Bastlan, seoonded by Mr. Ruffin and upon tho vote, the Report of the Personnel Committee and the designation of the Soreenlng Committee was unanimously approved. It was announoed by the President that the next meeting of the Board would be on Monday, May 28, at 7*30 p.m. In the Board's new temporary offloe at 1205 Olive Street, Room 708. M ;'^ There being no further business before the Board, Mr. MoCalpin moved that the meeting be adjourned. The motion was duly seoonded by Mr. Geil, and upon the vote, the motion carried unanimously. Thereupon, the Chairman declared the meeting adjourned at 10:20. P.M. Respectfully submitted, Mrs, Joseph C, Baatian, Secretary K 1 ,;v '