Pennsylvania State System of Higher Education
KUTZTOWN UNIVERSITY
MINUTES OF THE COUNCIL OF TRUSTEES
May 9, 2013
The Council of Trustees met on Thursday, May 9, 2013, at 4:00 p.m. in Stratton Administration Building,
room 301
PRESENT:
Mr. Dennis Giorno ……………………………………………………....New Cumberland
Ms. Nicole Hawxhurst ………………………………………………………… Allentown
Mr. Richard Orwig, Chairperson ............................................................................. Reading
Mr. Guido Pichini ………………...…………………………………….Wyomissing Hills
Mr. Roger Schmidt, Secretary …………………………………………………….Leesport
Ms. Ramona Turpin ... ............................................................................................. Reading
ABSENT:
Dr. Charles Blocksidge .................................................................................. Mckees Rocks
Mr. Thomas H. Heck ........................................................................................ Wyomissing
Ms. Dianne Lutz ..............................................................................................Wernersville
Mr. Jacob Sayshen..... ........................................................................................... Kutztown
Mr. John Wabby ................................................................................................... Pottsville
ALSO PRESENT:
Mr. Ahmed Awadallah, Student Presenter
Dr. F. Javier Cevallos, President
Ms. Elsa Collins, Chief of Staff to the President
Mr. Matthew Delaney, Senior Director of Budget and Business Services
Ms. Letecia Garcia, Student Trustee Elect
Mr. John Green, Associate Vice President, Communication, Marketing and External Affairs
Mr. Jeffrey Grimm, Assistant Vice President, KU Facilities
Mr. Nicholas Imbesi, Safety Chair, Student Government Board
Mr. David Johnson, University Relations
Mr. Paul Keldsen, Student Government Board President
Mr. Kenneth Long, Assistant Vice President for Administration and Finance
Mr. Jesus Peña, Esq., Associate Vice President for Equity and Compliance
Dr. Karen Rauch, Modern Languages Department Chair
Mr. Gerald L. Silberman, Vice President for Administration and Finance
Mr. Robert Watrous, Dean of Students
Dr. Carole Wells, Vice Provost
Dr. Anne Zayaitz, Dean, College of Liberal Arts and Sciences
1.
Call to Order
Chairperson Orwig called the meeting to order; a quorum being present.
2.
Remarks by the Council Chairperson
Mr. Orwig welcomed Mr. Dennis Giorno, the newest member of the Council and a proud KU
alumnus.
3.
Remarks by the Student Government Association President
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Mr. Paul Keldsen, President of the Student Government Board, mentioned that this is his last
meeting, and noted that Mr. Nicholas Imbesi was elected as the new President; Camden Delphus
as the new Vice President; Matt Assad, Treasurer; and Kelly Hedlund as Secretary.
Mr. Keldsen thanked the Council for being as supportive throughout his service as Student
Government’s Board President. He noted that the association will continue to work on safety on
campus and enrollment, and is considering reorganizing its committees to address them in a better
fashion.
Mr. Orwig said he appreciated Mr. Keldsen’s time and effort to serve on this capacity, and on
behalf of the Council, he wished him the best in his future endeavors.
4.
Remarks by the University President
Dr. Cevallos echoed Mr. Orwig’s words and wished Mr. Keldsen the best, and welcomed Mr.
Imbesi to his new role.
Dr. Cevallos noted that graduation is coming up and congratulated student Trustee Nicole
Hawxhurst, who is graduating in June.
Dr. Cevallos mentioned that the College of Education hosted a visit from The National Council
for Accreditation of Teacher Education (NCATE), which accredits schools, colleges, and
education departments. The visit went better than expected.
Dr. Cevallos noted that the University hosted the Chambliss Student Award Recognition, and
shared with the Trustees his admiration of what our students can do.
The Housing and Residential Services Department organized “Race Against Racism” which
raised $3,500 to benefit the Boys and Girls Club of Berks County.
Dr. Cevallos was pleased to report that the Women’s Softball team won the 1st ever PSAC
Championship, and its coach, Judith Lawes also won her 800th victory.
Dr. Cevallos mentioned that the Men’s tennis team won the PSAC Championship for the 11TH
time, over the last 13th years. The Women’s tennis team won the PSAC East Championship for
the first time; and the Men’s baseball team qualified for the PSAC Championship playoffs.
5.
Public Comments
No public comments were presented.
6.
Approval of Minutes, March 28, 2013
Upon motion duly made by Ms. Turpin seconded by Ms. Hawxhurst and carried, the minutes of
the March 28, 2013 meeting were approved as distributed.
7.
Summary of Discussions-Council Committee on Human Diversity
Ms. Hawxhurst reported on committee discussions and on events that have occurred over the last
month; she also noted that the search for a new Associate Dean for the College of Business has
concluded, selecting Dr. Martha Geaney who will start on July 15, 2013.
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8.
Ms. Hawxhurst noted that the search for the new Vice President for Enrollment Management is
underway.
Summary of Discussions-Council Committee on University Relations and Advancement
Ms. Turpin reported on committee discussions. Ms. Turpin highlighted news and events held by
the Communication, Marketing and External Affairs Division, Ms. Turpin also noted that KU
Foundation presented a progress report on the Sesquicentennial Campaign, which has reached
89% of the goal. Ms. Ramona mentioned that the KU Foundation has also negotiated to keep
control of the Kutztown Folk Festival.
9.
Naming of Facility-Golden Bear Plaza
Ms. Turpin presented to the Council the proposal to name “Golden Bear Plaza”, the area vacated
after the demolition of the heat plan, which now houses basketball courts, a grilling area, and the
bear statue which used to be near the Boehm Science Building. Action will be taken at the next
meeting.
10.
Summary of Discussions-Council Committee on Academic and Student Affairs
The committee on Academic and Student Affairs did not meet; however, the chair of the council
asked Dr. Carole Wells, Vice Provost and Dean of Graduate Studies to introduce the speakers
and items on the agenda for approval.
11.
Student Presenter: Mr. Ahmed Awadallah, College of Liberal Arts and Sciences
Dr. Anne Zayaitz, Dean of the College of Liberal Arts and Sciences introduced Ahmed, a student
originally from Egypt, who graduates this May with a degree in political sciences, and is planning
to attend the London School of Economics to pursue a Master’s Degree.
12.
Faculty Presenter: Dr. Karen Rauch, College of Liberal Arts and Sciences
Dr. Anne Zayaitz, Dean of the College of Liberal Arts and Sciences, introduced Dr. Karen Rauch,
Chair of the Department of Modern Languages. Dr. Rauch shared her background and
experiences.
13.
Internship Agreements with Various Institutions and Kutztown University
These agreements establish a relationship whereby students may participate in practical
experience outside the traditional classroom setting.
 Family Promise of Berks County, Reading, PA –Social Work - new
 Lehigh County Juvenile Probation, Allentown, PA –Social Work - new
 Conexin Software Inc., Horsham, PA –Computer Science - new
Ms. Turpin moved to approve the Internship Agreements as presented. Ms. Hawxhurst seconded
the motion and it carried. (Exhibit A)
14.
Candidates for Degrees
The Council reviewed the list of candidates for graduation at the May 18, 2013 Commencement
Ceremony.
Mr. Schmidt moved to approve the Candidates for Degree as presented. Mr. Pichini seconded the
motion and it carried. Ms. Hawxhurst abstained from voting as she is slated to graduate. (Exhibit
B)
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15.
Posthumous Degree, Mr. Timothy DelVecchio
Trustees reviewed the request to grant a posthumous degree to senior student Timothy
DelVecchio who was scheduled to graduate with a B.S.in Business Administration Degree this
May Commencement.
Ms. Hawxhurst moved to approve the Posthumous Degree for Timothy DelVecchio as presented.
Mr. Pichini seconded the motion and it carried. (Exhibit C)
16.
Summary of Committee Discussions -- Committee on Finance, Property and Audit
Mr. Schmidt reported on committee discussions. Mr. Schmidt noted that the committee had the
opportunity to meet with the new team of auditors.
17.
Consent Agenda Items
Mr. Schmidt reported that the committee thoroughly reviewed the consent agenda items.
Purchases and Contracts under $100,000
Purchases and Contracts $100,000 and Over
2013-44 Construction Management Services (1 of 4)
2013-45 Construction Management Services (2 of 4)
2013-46 Construction Management Services (3 of 4)
2013-47 Construction Management Services (4 of 4)
2013-48 Environmental Engineering/Industrial Hygiene Service (1 of 3)
2013-49 Environmental Engineering/Industrial Hygiene Service (2 of 3)
2013-50 Environmental Engineering/Industrial Hygiene Service (3 of 3)
2013-51 Water Softener Maintenance Services
2013-52 Kutztown Fairgrounds Property Lease
2013-53 Campus Shuttle Bus Services
Mr. Schmidt moved that the Council approve the Purchases and Contracts, under and over
$100,000 as presented. Mr. Pichini seconded the motion and it carried. (Exhibit D)
18.
Change to 2013-14 Room and Facility Rental Charges
The university reviews on an annual basis the rates charged for use of campus rooms and
facilities by external groups and individuals, to ensure KU’s rental rates are competitive with the
local market and to recoup cost incurred by the University for this service.
Mr. Schmidt moved that the Council approve the Change to 2013-14 Room and Facility Rental
Charges as presented. Mr. Pichini seconded the motion and it carried. (Exhibit E)
19.
2013-14 Auxiliary Fees
This item was presented for informational purposes only; however, Mr. Schmidt requested to be
considered for approval.
The university reviews on an annual basis the auxiliary fees. In an effort to keep education cost
affordable, the University is proposing to hold all campus-based fees for fiscal year 2013-14 at
the 2012-13 level.
Mr. Schmidt moved that the Council approve the 2013-14 Auxiliary Fees as presented. Mr.
Pichini seconded the motion and it carried. (Exhibit F)
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20.
2013-14 Miscellaneous Fees
This item was presented for informational purposes only; however, Mr. Schmidt requested to be
considered for approval.
The university reviews on an annual basis the master listing of university fees, and updates it to
reflect changes in costs incurred by the University in providing various services, materials, or
activities.
Mr. Schmidt moved that the Council approve the 2013-14 Miscellaneous Fees as presented. Mr.
Pichini seconded the motion and it carried. (Exhibit G)
21.
Memorandum of Understanding with the KU Foundation
The Memorandum of Understanding with the KU Foundation describes how the university assists
the Foundation in meeting its fundraising objectives so that the University can benefit from the
development of independent sources of financing to augment Commonwealth funding and
student tuition and fee revenues.
Mr. Pichini abstained from voting as he is part of the PASSHE Board of Governors’ Investment
Committee. Mr. Schmidt moved that the Council approve the Memorandum of Understanding
with the KU Foundation as presented. Ms. Hawxhurst seconded the motion and it carried.
(Exhibit H)
22.
Schuylkill Hall Project
This project involves life cycle and code required upgrades to Schuylkill Hall; modifications will
include accessibility improvements and upgrades to mechanical, electrical, plumbing, data, and
fire alarm systems. Construction will begin June of 2013 and will continue through July of 2014.
Mr. Schmidt moved that the Council approve the Schuylkill Hall Project as presented. Ms. Turpin
seconded the motion and it carried. (Exhibit I)
23.
Capital Budget
This item was presented for informational purposes only; however, Mr. Schmidt requested to be
considered for approval.
Each year, the university submits for approval to the council, a capital budget for new
construction, renovation, and life cycle component replacement project for campus facilities and
infrastructure. This proposal is submitted to PASSHE for their approval.
Mr. Pichini abstained from voting on this item, as he will review this under his role as Chair of
the PASSHE Board of Governors. Mr. Schmidt moved that the Council approve the Capital
Budget as presented. Ms. Hawxhurst seconded the motion and it carried. (Exhibit J)
24.
Additional Action Items
Mr. Schmidt noted that the Council took a tour of Schaeffer Auditorium and Lehigh Hall. Both
buildings are looking great.
25.
Proposed 2013-2014 Meeting Schedule
This item was presented for informational purposes only; action will be taken at the next meeting.
Mr. Orwig presented to the Council the proposed meeting schedule for the 2013-2014 academic
year. He asked Trustees to review it and inform Ms. Collins if there are any conflicts.
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26.
Nominating Committee Report
Ms. Turpin, Chair of the Nominating Committee, mentioned that the committee proposes the
following candidates to serve as officers during the 2013-14 academic year:
Mr. Richard Orwig as Chair
Mr. John Wabby as Vice Chair
Mr. Roger Schmidt as Secretary
Mr. Orwig mentioned that the Trustees will conduct a vote at the next meeting.
27.
Kutztown University Succession Plan
Mr. Orwig noted that per Board of Governors policy, the Council of Trustees must approve an
order of succession which will identify in rank order, members of the executive management
team at the university who will act on behalf of the president in his absence, in the event that he is
unable to fulfill his responsibility, or in the event of a vacancy. Action will be taken at the next
meeting.
Mr. Orwig moved that the Council approve the Succession Plan as presented. Mr. Schmidt
seconded the motion and it carried. (Exhibit K)
28.
PACT Update
Mr. Orwig noted that Trustees Turpin, Pichini, Wabby and the President were in attendance at the
last PACT meeting. It was well attended and featured excellent speakers. During that meeting, the
selection criteria for the new Chancellor were reviewed, and focus groups were conducted to
determine what the Trustees look for in the next Chancellor.
29.
As May Arise
Mr. Orwig announced that the Council will hold an executive session at the end of this meeting.
The meeting was adjourned at 5:10 p.m.
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