Pennsylvania State System of Higher Education
KUTZTOWN UNIVERSITY
MINUTES OF THE COUNCIL OF TRUSTEES
January 31, 2013
The Council of Trustees met on Thursday, January 31, 2013, at 4:08 p.m. in Stratton Administration
Building, room 301
PRESENT:
Ms. Nicole Hawxhurst ………………………………………………………… Allentown
Mr. Thomas H. Heck ........................................................................................ Wyomissing
Ms. Dianne Lutz ..............................................................................................Wernersville
Mr. Richard Orwig, Chairperson ............................................................................. Reading
Mr. Guido Pichini ………………...…………………………………….Wyomissing Hills
Mr. Jacob Sayshen..... ........................................................................................... Kutztown
Mr. Roger Schmidt, Secretary …………………………………………………….Leesport
Ms. Ramona Turpin ... ............................................................................................. Reading
Mr. John Wabby ................................................................................................... Pottsville
ABSENT:
Dr. Charles Blocksidge .................................................................................. Mckees Rocks
ALSO PRESENT:
Dr. F. Javier Cevallos, President
Dr. Gil Clary, Assistant Vice Provost for Assessment
Ms. Elsa Collins, Chief of Staff to the President
Mr. John Compton, Parente Beard LLC Representative
Mr. Matthew Delaney, Senior Director of Budget and Business Services
Dr. Darrell Garber, Dean, College of Education
Mr. John Green, Associate Vice President, Communication, Marketing and External Affairs
Mr. Jeffrey Grimm, Assistant Vice President, KU Facilities
Dr. Deryl Johnson, Equity ScoreCard Co-Chair
Mr. Paul Keldsen, Student Government Board
Dr. Michelle Kiec, Associate Dean, Visual and Performing Arts
Mr. Joshua Leiboff, Assistant Director, University Relations
Mr. Kenneth Long, Assistant Vice President for Administration and Finance
Mr. John Nadolski, Comptroller
Mr. Jesus Peña, Esq., Associate Vice President for Equity and Compliance
Mr. Edward Richmond, CFO, KU Foundation
Ms. Andrea Rincon, Fine Arts and Art Education Student
Mr. Gerald L. Silberman, Vice President for Administration and Finance
Dr. Theresa M. Stahler, Chair, Department of Secondary Education
Dr. Carlos Vargas-Aburto, Provost and Vice President for Academic and Student Affairs
Mr. Robert Watrous, Dean of Students
Dr. Carole Wells, Vice Provost
1.
Call to Order
Chairperson Orwig called the meeting to order; a quorum being present.
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2.
Remarks by the Council Chairperson
Mr. Orwig deferred his remarks to allow Trustee Wabby to discuss the Presidential Annual
Evaluation which took place this month. Mr. Wabby mentioned that the committee, comprised of
himself, Dianne Lutz and Thomas Heck, with the participation of Mr. Orwig on an ex-officio
basis, interviewed several university stakeholders, finding sound evidence of Dr. Cevallos
leadership, and how his actions strengthen the mission, vision and strategic goals of the
University.
Mr. Wabby moved to recommend to the Office of the Chancellor and the Board of Governors the
extension of President Cevallos’ contract. Ms. Hawxhurst seconded the motion and it carried.
Trustee Guido Pichini abstained from the vote, as he is a member of the Human Resources
Committee of the Board of Governors.
3.
Remarks by the Student Government Association President
Mr. Paul Keldsen, President of the Student Government Association, mentioned that the first
meeting of the year was held the previous week, and he was pleased to note that new students
seem more eager and excited to be involved in student leadership efforts.
He reported on the recently established ad-hoc committees on advisement and safety. The
advisement committee realized the survey results previously gathered did not have enough
statistical data, so they will collect new data and are hopeful a report can be provided at the next
Council meeting. The Safety ad-hoc committee is holding a SGB safety week from April 15th
through the 18th.
Mr. Keldsen mentioned that student safety is not something that should be a reactive measure, so
the board is considering making this ad-hoc committee a permanent one.
4.
Remarks by the University President
Dr. Cevallos mentioned that it is good to have students back on campus after the winter break; the
President reported that the Winter Session, which was 100% online, was very successful, bringing
new revenue to the university.
Dr. Cevallos noted that Mr. Andrew Folmer has been appointed as KU Head Football Coach after
a national search. Mr. Folmer is the former KU Offensive Coordinator.
President Cevallos shared that Kutztown University cheerleading team finished fourth at this
year's National College Cheerleading Championship, hosted by the Universal Cheerleaders
Association, on January 18 - 20 in Orlando, Fl.; and noted that the Women’s Softball Team
finished the season ranked third in the National Fatspitch Coaches Association Division II.
Kutztown University Radio Station –KUR- has been nominated by the Intercollegiate Broadcast
System in 4 categories, including Best Newscast and Best News Interview.
Student Dea Musa won a scholarship from the Pennsylvania Council of Professional Geologists,
(PCPG) for an essay she presented to this organization.
Two of our students, brothers Andrew and Matthew Giovinco, were on Comcast Sportsnet
participating in a dodgeball tournament in Los Angeles, California.
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Dr. Kelly Kenney, Professor in the Department of Counseling and Student Affairs, has been
selected to receive the honor of ACA Fellow for the American Counseling Association in March
at the ACA Conference in Cincinnati.
5.
Public Comments
No public comments were presented.
6.
Approval of Minutes, December 13, 2012
Upon motion duly made by Mr. Heck seconded by Ms. Hawxhurst and carried, the minutes of the
December 13, 2012 meeting were approved as distributed.
7.
Summary of Committee Discussions -- Committee on Finance, Property and Audit
Mr. Schmidt reported on committee discussions.
8.
2011-12 Financial Statements
Mr. John Compton, a partner in Parente Beard Consultants, presented their report on the audit the
firm conducted on the 2011-12 financial statements. Mr. Compton noted that his firm looks at
internal controls over financial reporting, to ensure that the accounting is reliable. Mr. Compton
mentioned that the auditors did not find any internal control issues, and noted it was a pretty solid
year for Kutztown University, having its equity position increase from the previous year. Mr.
Compton also noted that his firm received great cooperation from the administration and finance
personnel.
Mr. Schmidt moved that the Council approve the 2011-12 Financial Statements as presented. Ms.
Hawxhurst seconded the motion and it carried.
9.
Consent Agenda Items
Mr. Schmidt reported that the committee thoroughly reviewed the consent agenda items.
Purchases and Contracts under $100,000
Purchases and Contracts $100,000 and Over
2013-21
Polyurethane Foam Roofing Repairs (1 of 2)
2013-22
Polyurethane Foam Roofing Repairs (2 of 2)
2013-23
Facilities Construction, Renovation, and Repair-General Construction (1 of 2)
2013-24
Facilities Construction, Renovation, and Repair-General Construction (2 of 2)
2013-25
Facilities Construction, Renovation, and Repair-HVAC Construction (1 of 2)
2013-26
Facilities Construction, Renovation, and Repair-HVAC Construction (2 of 2)
2013-27
Facilities Construction, Renovation, and Repair-Plumbing Construction (1 of 2)
2013-28
Facilities Construction, Renovation, and Repair-Plumbing Construction (2 of 2)
2013-29
Facilities Construction, Renovation, and Repair-Electrical Construction (1 of 2)
2013-30
Facilities Construction, Renovation, and Repair-Electrical Construction (2 of 2)
2013-31
Concrete Construction & Repair (1 of 3)
2013-32
Concrete Construction & Repair (2 of 3)
2013-33
Concrete Construction & Repair (3 of 3)
2013-34
Environmental Hazard Abatement (1 of 2)
2013-35
Environmental Hazard Abatement (2 of 2)
2013-36
Audiovisual System Controls and Configuration Upgrade- Boehm Science Center
2013-37
Avaya Network Equipment Purchase
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Mr. Schmidt moved that the Council approve the Purchases and Contracts under and over
$100,000 as presented. Mr. Sayshen seconded the motion and it carried. (Exhibit A)
10.
Certification of External University Financial Support
Each year, the Trustees must approve a resolution certifying compliance of all University
affiliated organizations with Board of Governor’s Policy 1985-04-A.
Mr. Schmidt moved that the Council approve the Certification of External University Financial
Support as presented. Mr. Sayshen seconded the motion and it carried. (Exhibit B)
11.
Additional Action Items
Mr. Schmidt mentioned that the committee reviewed a presentation from the facilities team
regarding “building envelope issues”, which are basically issues outside of the building. Mr.
Schmidt noted that KU has 6 or 7 buildings that have severe damage, the Library being one of
them, and action is required as soon as money becomes available. Mr. Schmidt also mentioned
that the committee received an update on projects underway. All projects are on schedule.
12.
Summary of Discussions-Council Committee on Academic and Student Affairs
Mr. Wabby reported on committee discussions. Mr. Wabby mentioned that the committee met
with Ms. Dolores Hess, representing the Health and Wellness Center. Ms. Hess provided an
overview of the services that the center provides to students, such as health services and health
education. It was noted that the center attends to 75 students daily and utilizes electronic software
to keep all health records.
Additionally, Mr. Wabby presented to the Council two nominations for Honorary Degrees, to be
awarded this calendar year. One is for Judge Arenda Allen, a Philadelphia native and member of
the Kutztown University class of 1982, now a Federal District Court Judge for the Eastern
District of Virginia.
Mr. Wabby moved that the Council approve the granting of an honorary degree to Judge Allen.
Mr. Schmidt seconded the motion and it carried. (Exhibit C)
Mr. Wabby also presented a nomination to grant an Honorary Degree to Lisa and Kermit Oswald,
KU Alumni and owners of Sorrelli’s, an international jewelry company with headquarters in
Pennsylvania that started in 1983.
Mr. Wabby moved that the Council approve the granting of an honorary degree to Lisa and
Kermit Oswald. Ms. Turpin seconded the motion and it carried. (Exhibit D)
13.
Student Presenter: Ms. Andrea Rincon, College of Visual and Performing Arts
Dr. Michelle Kiec, Associate Dean of the College of Visual and Performing Arts, introduced Ms.
Andrea Rincon, a student in the Fine Arts and Art Education programs with concentration in
printmaking, who shared her experiences as a native of Colombia and her path until arriving to
Kutztown University.
14.
Faculty Presenter: Dr. Theresa Stahler, College of Education
Dr. Theresa Stahler, a Professor in the Department of Secondary Education, shared with the
Trustees her experiences at Kutztown University over the last eighteen years, and particularly the
work the department is conducting to develop a dual degree program in Secondary Education and
Special Education.
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15.
Internship Agreements with Various Institutions and Kutztown University
These agreements were presented for information purposes only; however, the chair proposed to
move them for action.
 America on Wheels, Allentown, PA – Fine Arts – new
 Conrad Weiser High School, Robesonia, PA – Sport Management – new
 Donegal School District, Mount Joy, PA – Sport Management – new
 Enterprise, Allentown, PA– College of Business – new
 Hunterdon County Parks Department, Flemington, NJ – Fine Arts – new
 KU Foundation and Alumni Engagement, Kutztown, PA – College of Business - new
 Lehigh Valley Health Network, Allentown, PA – all disciplines – renewal
 Parente Beard, Reading, PA – College of Business – new
 World Class Vacations, Allentown, PA – College of Business – new
These agreements establish a relationship whereby students may participate in practical
experience outside the traditional classroom setting.
Ms. Lutz moved to approve the Internship Agreements as presented. Ms. Turpin seconded the
motion and it carried. (Exhibit E)
16.
Affiliation Agreements with a School District and Kutztown University
This agreement was presented for information purposes only; however, the chair proposed to
move them for action.
 Allentown School District, Allentown, PA- renewal
 Ephrata Area School District, Ephrata, PA- renewal
These agreements establish a relationship whereby students may participate in a practicum or
student teaching experience.
Mr. Wabby moved to approve the Affiliation Agreements as presented. Ms. Hawxhurst seconded
the motion and it carried. (Exhibit F)
17.
Summary of Discussions-Council Committee on University Relations and Advancement
Ms. Lutz reported on committee discussions. Ms. Lutz asked Mr. Edward Richmond, Acting
Executive Director of the Kutztown University Foundation to provide a brief report on the Capital
Campaign.
Additionally, Ms. Lutz highlighted news and events held by the Communication, Marketing and
External Affairs Division.
18.
Summary of Discussions-Council Committee on Human Diversity
Ms. Turpin reported on committee discussions. She asked Dr. Deryl Johnson and Dr. Gil Clary,
Co-Chairs of the Equity ScoreCard team, to present the research they are conducting and its
results.
19.
Equity ScoreCard
Dr. Deryl Johnson and Dr. Gil Clary mentioned that their research is related to retention in
diverse populations within Kutztown University. Its basic purpose is to find ways to reduce the
gaps of education achievements in underrepresented students.
This 2-year, evidence-based project has 4 stages: Recruitment, Continuation, Completion and
Quality of the Education Experience. They completed the first stage, recruitment, and have
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provided some recommendations to the President and Provost. Dr. Johnson noted that they have
seen a very good response from the administration.
Ms. Turpin requested the co-chairs to bring a report to the Council once the Stage two is finished.
20.
PACT Update
The next PACT conference will be held in Dixon Center, in Harrisburg, on April 16-17, 2013.
21.
Annual Presidential Evaluation Ratification
This item was addressed at the beginning of the meeting.
22.
As May Arise
No as may arise were presented
The meeting was adjourned at 5:15 p.m.
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Secretary
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Chair
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